PRINCE2-PRACTITIONER Practice Test 2 — 25 Questions

Question 1

A Project Manager is preparing a stakeholder engagement strategy for a contentious project. Which factor is most critical to analyze when determining the appropriate communication channels for different stakeholder groups?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Stakeholder preferences, information needs, accessibility, and the sensitivity or complexity of the message.. PRINCE2 7 highlights that communication channels must be selected based on stakeholder preferences, accessibility, urgency, and the nature of the information being conveyed.

Answer

The alphabetical order of stakeholder surnames.

Answer

The personal social media profiles of each stakeholder.

Answer

The corporate budget available for purchasing luxury marketing collateral.

Question 2

During the Starting up a Project process, what is the primary purpose of appointing the Project Manager?

Accepted Answer

To enable the Project Manager to plan the initiation stage and prepare the Project Brief.. Appointing the Project Manager during SU ensures there is someone designated to plan the initiation stage and manage the pre-project activities.

Answer

To delegate full financial accountability for the entire project budget to the Project Manager.

Answer

To allow the Project Manager to authorize project closure independently.

Answer

To replace the Executive on the Project Board.

Question 3

A project is in the Directing a Project process. Which THREE of the following decisions represent formal responsibilities of the Project Board within this process?

Accepted Answer

Authorizing project initiation. The Project Board authorizes initiation, authorizes stage plans (or exception plans), and authorizes project closure.

Answer

Drafting the detailed Team Plans for specialist delivery

Answer

Writing the Project Initiation Documentation

Question 4

Which TWO of the following statements correctly describe the Managing Product Delivery (MP) process?

Accepted Answer

It provides the interface between the Project Manager and the Team Manager.. Managing Product Delivery ensures that work is received, executed, and delivered between the Project Manager and Team Manager.

Answer

It is executed by the Project Board to govern stage boundaries.

Answer

It is responsible for authorizing the overall Project Initiation Documentation.

Answer

It replaces the Controlling a Stage process entirely.

Question 5

Which process provides the Project Board with the mechanism to authorize a project's initiation?

Accepted Answer

Directing a Project. Directing a Project includes the activity 'Authorizing initiation', where the Project Board reviews the SU outputs and authorizes IP.

Answer

Starting up a Project

Answer

Controlling a Stage

Answer

Initiating a Project

Question 6

Which TWO of the following roles are actively involved in the Managing Product Delivery (MP) process?

Accepted Answer

Team Manager. The Project Manager and the Team Manager are the key roles interacting within Managing Product Delivery.

Answer

Corporate/Programme management

Answer

Senior Supplier only

Answer

Executive

Question 7

A project is in the Managing a Stage Boundary (SB) process. The Project Manager is preparing the End Stage Report. Which of the following elements must be included in this report to give the Project Board a complete view of stage performance?

Accepted Answer

A review of how the stage performed against its planned cost, time, scope, and quality tolerances.. The End Stage Report compares actual performance (cost, time, scope, quality) against the Stage Plan and summarizes project progress to date.

Answer

A detailed personnel evaluation and salary review for all project team members.

Answer

A request to dissolve the corporate organization.

Answer

The final benefit realization audit conducted 5 years post-project.

Question 8

In the Managing Product Delivery (MP) process, a Team Manager is executing a Work Package. The Team Manager discovers that a specialist product cannot be built to the quality criteria specified in the Work Package Description due to technological limitations. What should the Team Manager do first?

Accepted Answer

Raise an issue and inform the Project Manager so that the impact on stage tolerances can be assessed.. In MP, if a problem occurs that affects a Work Package, the Team Manager must raise an issue (or notify the Project Manager) rather than unilaterally changing quality criteria.

Answer

Escalate directly to the Project Board, bypassing the Project Manager.

Answer

Pause the Work Package indefinitely until the supplier figures out a workaround.

Answer

Change the quality criteria directly to match what the team can achieve and record it in the Team Plan.

Question 9

During the Initiating a Project (IP) process, the Project Manager is setting up controls. Which activity involves defining how issues and risks will be logged, assessed, and managed throughout the project?

Accepted Answer

Setting up the project controls. In Initiating a Project, setting up the project controls includes establishing the Change Control Approach, Risk Management Approach, and other strategies.

Answer

Assembling the Project Management Plan

Answer

Refining the Business Case

Answer

Preparing the Project Initiation Documentation

Question 10

A project is currently in the Directing a Project (DP) process. An issue has arisen that exceeds the Project Manager's delegated stage tolerance, and the Project Manager has submitted an Exception Report. The Project Board wants to review the options and authorize an alternative way forward without prematurely closing the project. Which DP activity should the Project Board perform?

Accepted Answer

Authorizing a stage or Exception Plan.. When an Exception Report is submitted, the Project Board uses the 'Giving ad hoc direction' activity to respond to the exception, or specifically 'Authorizing a project or stage plan' if they are approving an Exception Plan.

Answer

Initiating a project.

Answer

Authorizing project closure.

Answer

Capturing and sharing lessons.

Question 11

A project is in the Starting up a Project (SU) process. The Project Manager has appointed the management team, prepared the project brief, and is now planning the initiation stage. What is the final activity the Project Manager must perform in SU before submitting the request to initiate the project to the Project Board?

Accepted Answer

Planning the initiation and requesting authorization to initiate the project.. The final activity in Starting up a Project is 'Planning the initiation', but the last thing done before handing over is 'Handing over the project' (seeking authorization to initiate). Specifically, the process concludes by requesting authorization to initiate the project.

Answer

Approving the detailed Stage Plans for the entire project life cycle.

Answer

Authorizing the Project Management Plan.

Answer

Conducting a formal End Project Evaluation.

Question 12

A project is operating under the Controlling a Stage (CS) process. The Project Manager needs to handle a request for change that impacts the Project Product Description. Who must approve this change before the Project Manager can incorporate it?

Accepted Answer

The Project Board. Changes that impact the Project Product Description (or baselines defined in the PID/Business Case) are outside Project Manager stage tolerances and must be escalated to the Project Board for approval.

Answer

The Project Assurance role independently

Answer

The Project Manager

Answer

The Team Manager

Question 13

During Starting up a Project (SU), the Project Manager is drafting the Project Brief. The Corporate/Programme level wants to know what specific benefits will be achieved, but the exact realization dates and financial metrics are still too uncertain to finalize. How should the Project Manager handle this in the Project Brief?

Accepted Answer

Include an outline Business Case capturing the expected benefits and general timing, acknowledging that precise metrics will be refined during Initiation.. In Starting up a Project, the Project Brief includes the outline Business Case, which outlines the expected benefits and alignment, even if exact financial metrics are finalized later during Initiation.

Answer

Delay the authorization of the Starting up a Project process until Corporate provides exact financial projections.

Answer

Leave out the Business Case entirely until the Initiating a Project process is authorized.

Answer

Include a fully detailed Business Case with guaranteed ROI figures to satisfy the Executive.

Question 14

A project is in the Managing a Stage Boundary (SB) process. The Project Manager has identified that the next stage requires specialized external resources that were not accounted for in the outline Business Case. What should the Project Manager do?

Accepted Answer

Update the Business Case and present the revised costs and justification to the Project Board at the stage boundary.. In SB, if significant changes emerge that affect costs or viability, the Project Manager must update the Business Case and highlight the variances to the Project Board in the End Stage Report / stage boundary submission so the Board can make an informed decision.

Answer

Cancel the project immediately without preparing an End Stage Report.

Answer

Reduce the quality criteria of all upcoming products to offset the cost of the external resources.

Answer

Procure the external resources immediately using project contingency funds without informing the board.

Question 15

Which PRINCE2 process is specifically responsible for creating the Project Management Plan and establishing the baseline against which the project will be managed?

Accepted Answer

Initiating a Project. The Initiating a Project process is designed to create the Project Management Plan, establishing all baselines and governance controls.

Answer

Managing a Stage Boundary

Answer

Controlling a Stage

Answer

Starting up a Project

Question 16

A Project Manager is executing the Managing a Stage Boundary process. Halfway through compiling the End Stage Report, a major external market shift invalidates a key assumption in the Business Case. What should the Project Manager do?

Accepted Answer

Include the impact in the End Stage Report and recommend an Exception Plan or project closure. The Project Manager must raise an Issue (or reflect it in the End Stage Report and escalate immediately) because an invalid assumption threatening viability requires Project Board intervention via an Exception Report or stage boundary adjustment.

Answer

Ignore the shift, as the End Stage Report only reflects past stage performance

Answer

Stop the current stage immediately without consulting the Project Board

Answer

Immediately rewrite the Business Case and submit it to Corporate

Question 17

Which PRINCE2 process runs from the initial pre-project phase until the project is successfully initiated or aborted?

Accepted Answer

Starting up a Project. Starting up a Project is the pre-project process that runs until the Project Board decides whether to authorize initiation.

Answer

Initiating a Project

Answer

Controlling a Stage

Answer

Directing a Project

Question 18

During the Initiating a Project process, the Project Manager is refining the Business Case. What key financial metric is typically evaluated to ensure the project represents value for money?

Accepted Answer

Return on Investment (ROI) or Net Present Value (NPV). During IP, financial metrics such as Return on Investment (ROI), Net Present Value (NPV), or payback period are refined in the Business Case.

Answer

Daily checkpoint report frequency

Answer

Team member daily hourly wages

Answer

Number of open risks in the Risk Register

Question 19

A PRINCE2 project is nearing its final stage. The Project Manager discovers that due to cumulative minor scope creep, the final product will fail to deliver one of the minor non-mandatory benefits listed in the Benefits Management Approach. The Executive agrees that the project can still close successfully. How should this be handled in the End Project Report?

Accepted Answer

Document the deviation and the status of benefit realization in the End Project Report for review by corporate management.. The End Project Report must review project performance against the original baseline, including any unachieved benefits or deviations, and note them for operational follow-up.

Answer

Reopen the Initiating a Project process to rewrite the Business Case.

Answer

Reject the project closure until the missing benefit is fully delivered by the project team.

Answer

Omit any mention of the unachieved benefit to ensure the report reflects 100% success.

Question 20

A project is in the Closing a Project (CP) process. The Project Board is evaluating whether to authorize closure. Which of the following conditions must be met for the Project Board to authorize project closure?

Accepted Answer

Project objectives have been achieved, products handed over, and follow-on action recommendations documented.. To authorize project closure, the Project Board must ensure that project objectives as defined in the PID/Project Product Description have been met, handover is complete, and follow-on actions are documented.

Answer

The Project Manager has received a performance bonus from the Senior Supplier.

Answer

All risks in the risk log have been completely eliminated with zero residual risk.

Answer

All benefits have been fully realized and measured in the operational environment.