PRINCE2-PRACTITIONER Processes — Timed 10 Questions

Question 1

A Project Manager in Controlling a Stage needs to handle a situation where a Work Package is forecasted to exceed its time tolerance. What is the immediate action the Project Manager should take regarding the Team Manager?

10 minute time limit — choose an answer to begin.

Accepted Answer

Instruct the Team Manager to submit an Exception Report. When a forecast indicates that a Work Package will exceed its tolerance, the Project Manager must raise a Highlight Report or request an exception from the Team Manager via an issue/exception process, but formally, the Team Manager must raise an Exception Report to the Project Manager if tolerances set by the Project Manager are forecasted to be exceeded.

Answer

Issue an Exception Report directly to the Project Board

Answer

Terminate the Work Package immediately

Answer

Adjust the Project Board's stage tolerances

Question 2

During the Controlling a Stage (CS) process, the Project Manager identifies that a work package is likely to exceed its time tolerance due to supplier delays. What is the immediate first action the Project Manager should take under CS?

Accepted Answer

Raise an issue, assess its impact, and prepare an Exception Report if tolerances are forecast to be exceeded.. Under Controlling a Stage, when a forecast indicates a tolerance will be breached, the Project Manager must raise an Issue and assess its impact before escalating to the Project Board.

Answer

Immediately rewrite the Project Initiation Documentation and submit it to Corporate.

Answer

Cancel the work package and award it to a different supplier without consulting the Project Board.

Answer

Wait until the end of the stage before notifying the Project Board of the delay.

Question 3

In the Managing Product Delivery (MP) process, a Team Manager is executing a Work Package. The Team Manager discovers that a specialist product cannot be built to the quality criteria specified in the Work Package Description due to technological limitations. What should the Team Manager do first?

Accepted Answer

Raise an issue and inform the Project Manager so that the impact on stage tolerances can be assessed.. In MP, if a problem occurs that affects a Work Package, the Team Manager must raise an issue (or notify the Project Manager) rather than unilaterally changing quality criteria.

Answer

Escalate directly to the Project Board, bypassing the Project Manager.

Answer

Pause the Work Package indefinitely until the supplier figures out a workaround.

Answer

Change the quality criteria directly to match what the team can achieve and record it in the Team Plan.

Question 4

A project is currently in the Directing a Project (DP) process. An issue has arisen that exceeds the Project Manager's delegated stage tolerance, and the Project Manager has submitted an Exception Report. The Project Board wants to review the options and authorize an alternative way forward without prematurely closing the project. Which DP activity should the Project Board perform?

Accepted Answer

Authorizing a stage or Exception Plan.. When an Exception Report is submitted, the Project Board uses the 'Giving ad hoc direction' activity to respond to the exception, or specifically 'Authorizing a project or stage plan' if they are approving an Exception Plan.

Answer

Initiating a project.

Answer

Authorizing project closure.

Answer

Capturing and sharing lessons.

Question 5

During the Closing a Project (CP) process, the Project Manager is handing over products. Which activity ensures that ongoing maintenance, operations, and support arrangements for the project products are formally accepted by the host organization?

Accepted Answer

Handing over products. In Closing a Project, 'Handing over products' involves confirming that operational and maintenance arrangements are in place and accepted by the user/operational organization.

Answer

Evaluating the project

Answer

Updating the Project Management Plan

Answer

Preparing the End Stage Report

Question 6

Which PRINCE2 process is specifically responsible for creating the Project Management Plan and establishing the baseline against which the project will be managed?

Accepted Answer

Initiating a Project. The Initiating a Project process is designed to create the Project Management Plan, establishing all baselines and governance controls.

Answer

Managing a Stage Boundary

Answer

Controlling a Stage

Answer

Starting up a Project

Question 7

A project is in the Starting up a Project (SU) process. The Project Manager has appointed the management team, prepared the project brief, and is now planning the initiation stage. What is the final activity the Project Manager must perform in SU before submitting the request to initiate the project to the Project Board?

Accepted Answer

Planning the initiation and requesting authorization to initiate the project.. The final activity in Starting up a Project is 'Planning the initiation', but the last thing done before handing over is 'Handing over the project' (seeking authorization to initiate). Specifically, the process concludes by requesting authorization to initiate the project.

Answer

Approving the detailed Stage Plans for the entire project life cycle.

Answer

Authorizing the Project Management Plan.

Answer

Conducting a formal End Project Evaluation.

Question 8

Which PRINCE2 process focuses on planning the next stage, updating the Business Case, and reviewing the performance of the current stage?

Accepted Answer

Managing a Stage Boundary. Managing a Stage Boundary is specifically designed to enable the Project Board to be provided with sufficient information to review the success of the current stage, approve the next stage plan, and confirm continued business justification.

Answer

Controlling a Stage

Answer

Directing a Project

Answer

Starting up a Project

Question 9

During Starting up a Project (SU), the Project Manager is drafting the Project Brief. The Corporate/Programme level wants to know what specific benefits will be achieved, but the exact realization dates and financial metrics are still too uncertain to finalize. How should the Project Manager handle this in the Project Brief?

Accepted Answer

Include an outline Business Case capturing the expected benefits and general timing, acknowledging that precise metrics will be refined during Initiation.. In Starting up a Project, the Project Brief includes the outline Business Case, which outlines the expected benefits and alignment, even if exact financial metrics are finalized later during Initiation.

Answer

Delay the authorization of the Starting up a Project process until Corporate provides exact financial projections.

Answer

Leave out the Business Case entirely until the Initiating a Project process is authorized.

Answer

Include a fully detailed Business Case with guaranteed ROI figures to satisfy the Executive.

Question 10

A project is operating under the Controlling a Stage (CS) process. The Project Manager needs to handle a request for change that impacts the Project Product Description. Who must approve this change before the Project Manager can incorporate it?

Accepted Answer

The Project Board. Changes that impact the Project Product Description (or baselines defined in the PID/Business Case) are outside Project Manager stage tolerances and must be escalated to the Project Board for approval.

Answer

The Project Assurance role independently

Answer

The Project Manager

Answer

The Team Manager