PRINCE2-PRACTITIONER Processes Practice Test 4 — 15 Questions

Question 1

What is the primary output of the Initiating a Project (IP) process?

Accepted Answer

Project Initiation Documentation (PID). The primary output of the Initiating a Project (IP) process is the Project Initiation Documentation (PID). The PID consolidates the Business Case, project plan, strategies, controls, and other key documents, and is used to gain Project Board authorization to proceed. It is the baseline against which the project's progress and viability are assessed.

Answer

End Project Report

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Work Package Description

Answer

Project Brief

Question 2

In the Managing Product Delivery (MP) process, what is the purpose of the 'Accepting a work package' activity?

Accepted Answer

To ensure the Team Manager understands and commits to delivering the Work Package within agreed constraints.. The 'Accepting a work package' activity in Managing Product Delivery ensures that the Team Manager fully understands the Work Package — its products, scope, constraints, and tolerances — and formally commits to delivering it. This agreement is the basis for the Team Manager's subsequent reporting and the Project Manager's control.

Answer

To allow the Team Manager to bypass the Project Manager and report directly to the Executive.

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To authorize the creation of a new stage in the project schedule.

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To formally close the project and hand over products to operations.

Question 3

A project is operating under the Directing a Project (DP) process. The Project Board is reviewing an End Stage Report and a Next Stage Plan. What key decision must the Project Board make during this activity?

Accepted Answer

Whether to authorize the next stage plan, confirming continued business justification.. During the Directing a Project process, when reviewing an End Stage Report and Next Stage Plan, the Project Board must decide whether to authorize the next stage plan, confirming that the project remains justified. This is a key decision point in the 'Authorize a Stage' activity. The Board does not take over day-to-day management, rewrite the Project Product Description, or dismiss the Senior Supplier without proper review.

Answer

Whether to take over day-to-day management from the Project Manager for the upcoming stage.

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Whether to rewrite the entire Project Product Description for the next stage.

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Whether to dismiss the Senior Supplier for stage delays without reviewing the exception report.

Question 4

A project is in the Managing a Stage Boundary (SB) process. The Project Manager has identified that the next stage requires specialized external resources that were not accounted for in the outline Business Case. What should the Project Manager do?

Accepted Answer

Update the Business Case and present the revised costs and justification to the Project Board at the stage boundary.. In Managing a Stage Boundary, the Project Manager must prepare an End Stage Report and a Next Stage Plan, and any change to the Business Case justification (such as unplanned external resource costs) must be reflected in a revised Business Case presented to the Project Board for a 'continue/stop' decision. The Project Board owns Business Case approval, so the PM cannot unilaterally absorb new costs. Presenting the revised costs and justification at the stage boundary is the correct governance action.

Answer

Cancel the project immediately without preparing an End Stage Report.

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Reduce the quality criteria of all upcoming products to offset the cost of the external resources.

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Procure the external resources immediately using project contingency funds without informing the board.

Question 5

During the Initiating a Project (IP) process, how does the Project Manager establish the governance structure for the project?

Accepted Answer

By designing the project management team structure and defining role descriptions in the PID.. During Initiating a Project, the Project Manager establishes the governance structure by designing the project management team structure and defining role descriptions in the Project Initiation Documentation (PID). This includes identifying the Project Board, Project Manager, Team Managers, and other roles, and documenting their responsibilities and reporting lines.

Answer

By outsourcing all governance responsibilities to an external auditing firm.

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By letting the Team Managers self-organize their own reporting lines to the Project Board.

Answer

By having Corporate take over all daily decision-making from the Project Manager.

Question 6

A project is operating under the Controlling a Stage (CS) process. A supplier has delivered a Work Package product, but the quality inspection reveals that it does not meet the specified tolerance. What action should the Project Manager take under CS?

Accepted Answer

Raise an issue and instruct the Team Manager to rectify the defect, ensuring it remains within stage tolerances.. Under Controlling a Stage (CS), when a delivered product fails quality inspection, the Project Manager treats it as an issue. The Project Manager raises an issue, assesses it against stage tolerances, and if it can be resolved within tolerance, instructs the Team Manager to take corrective action (rectify the defect) via a revised Work Package. This keeps the project within the delegated authority of the Project Manager and avoids unnecessary escalation to the Project Board.

Answer

Escalate immediately to the Project Board requesting project closure.

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Initiate the Closing a Project process immediately.

Answer

Accept the defective product anyway and update the Project Product Description to match the substandard output.

Question 7

During the Closing a Project (CP) process, who is responsible for preparing the End Project Report?

Accepted Answer

The Project Manager. The Project Manager is responsible for preparing the End Project Report during the Closing a Project (CP) process. This report summarizes the project's performance against the baseline, including benefits realized and lessons learned, and is presented to the Project Board for approval.

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Project Assurance

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The Corporate/Programme management

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The Executive

Question 8

Which TWO of the following activities are performed during the Starting up a Project (SU) process?

Accepted Answer

Preparing the Project Brief. In PRINCE2, the Starting up a Project (SU) process is the pre-project process whose purpose is to ensure the prerequisites for initiating a project are in place, and it explicitly includes preparing the Project Brief (option B), which captures the outline business case, project definition, and approach for the project board's decision. It also includes appointing the Executive and the Project Manager (option D), since the project board's Executive role must be filled and the Project Manager appointed before the project can be initiated. Option A is wrong because authorizing the Project Management Plan occurs in the Directing a Project (DP) process, specifically the DP4 'Authorise the Project' activity, after the Initiating a Project process has produced the plan. Option C is wrong because executing Work Packages for specialist delivery happens in the Controlling a Stage (CS) and Managing Product Delivery (MP) processes during the delivery stages, not in SU. Option E is wrong because the final post-project benefit review is part of the Closing a Project (CP) process and/or benefits management after the project, not Starting up a Project.

Answer

Authorizing the Project Management Plan

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Executing all Work Packages for specialist delivery

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Conducting the final post-project benefit review

Question 9

Which THREE of the following are specific responsibilities of the Project Board within the Directing a Project (DP) process?

Accepted Answer

Authorizing initiation. Within PRINCE2's Directing a Project (DP) process, the Project Board is accountable for the key decision points, and option B ('Authorizing initiation') is correct because DP activity DP1 requires the Board to approve the Project Brief and authorize the Project Initiation Documentation work to begin. Option D ('Authorizing a stage or Exception Plan') is correct because DP3 (Authorize a Stage or Exception Plan) is the Board's decision to approve the next Stage Plan or an Exception Plan before work proceeds. Option E ('Authorizing project closure') is correct because DP5 (Authorize Project Closure) is the Board's responsibility to confirm the project may be closed once the End Project Report and acceptance are in place. Option A is incorrect because maintaining the daily Risk Log and Issue Register is a Project Manager (and Project Support) responsibility, not a Board decision activity. Option C is incorrect because drafting Work Package Descriptions is delegated to the Project Manager when agreeing work with Team Managers, not performed by the Project Board.

Answer

Maintaining the daily Risk Log and Issue Register

Answer

Drafting individual Work Package Descriptions

Question 10

Which THREE of the following activities are part of the Controlling a Stage (CS) process?

Accepted Answer

Authorizing a Work Package. Option C (Authorizing a Work Package) is correct because Controlling a Stage includes the activity of authorizing work packages to team managers once the stage plan and tolerances allow, using the Work Package authorization process. Option D (Capturing and assessing issues and risks) is correct because CS covers the ongoing capture, assessment, and management of issues and risks as they arise during the stage, feeding into the Issue and Risk Registers and stage-level decision making. Option E (Reviewing work package status) is correct because CS includes reviewing work package progress through checkpoints and reports, comparing actuals against the stage plan, and taking corrective action within stage tolerances. Option A (Authorizing project closure) does not belong because closure is handled in the Closing a Project (CP) process, not CS. Option B (Preparing the initial Project Brief) does not belong because that is part of Starting up a Project (SU), which occurs before the project is authorized and before any stage is controlled.

Answer

Authorizing project closure

Answer

Preparing the initial Project Brief

Question 11

Which TWO of the following statements correctly describe the Managing Product Delivery (MP) process?

Accepted Answer

It provides the interface between the Project Manager and the Team Manager.. Option B is correct because the Managing Product Delivery (MP) process is the interface between the Project Manager (who controls the stage via Controlling a Stage) and the Team Manager, who accepts, executes, and delivers work packages. Option E is correct because MP's purpose is to ensure that work on products assigned via work packages is focused, controlled, and delivered to the agreed quality, cost, and time tolerances. Option A is wrong because governing stage boundaries is performed by the Project Board through the Directing a Project (DP) process, not MP. Option C is wrong because authorizing the Project Initiation Documentation is part of Directing a Project (DP), specifically the 'Authorize Initiation' activity. Option D is wrong because MP does not replace Controlling a Stage; the two processes are complementary, with Controlling a Stage managing the Project Manager's work and MP managing the Team Manager's work.

Answer

It is executed by the Project Board to govern stage boundaries.

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It is responsible for authorizing the overall Project Initiation Documentation.

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It replaces the Controlling a Stage process entirely.

Question 12

Which THREE PRINCE2 processes are managed primarily by the Project Manager?

Accepted Answer

Controlling a Stage. Controlling a Stage (C) is a Project Manager process because the PM authorizes work packages, monitors progress, reviews the stage situation, and takes corrective action to keep the stage on track. Initiating a Project (D) is also owned by the Project Manager, who prepares the Project Initiation Documentation, business case, plans, and controls before the project is authorized to proceed. Managing a Stage Boundary (E) is likewise a Project Manager process, used to review the current stage, update the project plan and business case, and prepare the next Stage Plan for the Project Board's approval. By contrast, Directing a Project (A) is the Project Board's process, not the Project Manager's, and Managing Product Delivery (B) is primarily the Team Manager's process for accepting, executing, and delivering work packages.

Answer

Directing a Project

Answer

Managing Product Delivery

Question 13

Which TWO of the following actions are mandatory when executing the Closing a Project (CP) process?

Accepted Answer

Handing over products and ensuring operational support arrangements are in place. Option B is correct because Closing a Project requires the project manager to confirm that the products have been handed over to the customer/operations and that the necessary operational and support arrangements (e.g., service agreements, training, maintenance) are in place, as captured in the Handover and Support sections of the End Project Report. Option E is correct because evaluating the project against its baselines (the original Project Plan, Business Case, and benefits) is a mandatory activity in CP, producing the End Project Report and lessons learned to assess performance and confirm whether objectives were met. Option A is not mandatory in CP; a follow-on project would require its own Project Brief produced during Starting up a Project, not during closure. Option C is wrong because the Project Product Description is baselined and not rewritten at closure to reflect reduced scope; scope changes are handled through change control during the project. Option D is wrong because authorizing the next stage plan is part of Managing a Stage Boundary (or the directing/authorizing activity), not Closing a Project, which instead deals with post-project recommendations.

Answer

Drafting a new Project Brief for a follow-on project

Answer

Rewriting the Project Product Description to reflect reduced scope

Answer

Authorizing the next stage plan for immediate execution

Question 14

Which THREE of the following are objectives of the Closing a Project (CP) process?

Accepted Answer

Verify user acceptance of project products. Option A is correct because Closing a Project includes verifying that the project's products have been accepted by the user/customer, confirming that the acceptance criteria in the Project Product Description have been met before handover. Option C is correct because CP evaluates how the project performed against the baselines defined in the Project Initiation Documentation (PID) — for example, comparing actual cost, schedule, and scope against the original baselines to capture lessons and end-of-project reporting. Option E is correct because CP ensures that arrangements are put in place for post-project benefit reviews, as set out in the Benefits Management Approach, so benefits can be measured after the project closes. Option B is not correct because creating the baseline Project Management Plan occurs in Initiating a Project (IP), not Closing a Project. Option D is not correct because authorizing the next delivery stage is the purpose of Managing a Stage Boundary (SB), not CP.

Answer

Create the baseline Project Management Plan

Answer

Authorize the execution of the next delivery stage

Question 15

During the Starting up a Project process, what is the primary purpose of appointing the Project Manager?

Accepted Answer

To enable the Project Manager to plan the initiation stage and prepare the Project Brief.. In PRINCE2, the Starting up a Project (SU) process is triggered by the mandate and its purpose is to ensure the prerequisites for initiating the project are in place. One of its activities is 'Appoint the Project Manager and the Project Management Team', which must happen early so the Project Manager can plan the Initiation Stage and draft the Project Brief (an output of SU). The Project Manager needs this appointment to perform the SU activities and prepare for the Initiating a Project process.

Answer

To delegate full financial accountability for the entire project budget to the Project Manager.

Answer

To allow the Project Manager to authorize project closure independently.

Answer

To replace the Executive on the Project Board.