PRINCE2-PRACTITIONER Processes Practice Test 3 — 15 Questions

Question 1

During the Managing a Stage Boundary (SB) process, the Project Manager prepares an Exception Plan. Under what circumstances is this plan created and submitted?

Accepted Answer

When forecasts show that stage tolerances are about to be breached, replacing the current stage or remaining project plan.. An Exception Plan is created during Managing a Stage Boundary when forecasts indicate that stage tolerances are about to be breached. It replaces the current stage plan or the remaining project plan and is submitted to the Project Board for approval. It is not created automatically at every stage end, nor for minor delays or premature closure decisions.

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When a Team Manager fails to complete a single Work Package on time.

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When the Project Board wants to prematurely close the project due to corporate budget cuts.

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Automatically at the end of every successful stage, regardless of performance.

Question 2

What is the primary purpose of the Starting up a Project process?

Accepted Answer

To ensure that the prerequisites for initiating a project are in place.. The Starting up a Project (SU) process is the pre-project process whose purpose is to ensure the prerequisites for initiating a project are in place — specifically, that the project mandate exists, the project team is appointed, the Project Brief is produced, and the initiation stage is planned. It answers the question 'do we have a viable and worthwhile project?' before committing resources to the Initiation Stage. It is deliberately short and ends with a decision (via the Project Board) on whether to proceed to Initiating a Project.

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To construct all specialist products and deliver them to the operational environment.

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To close the project and archive all project records.

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To manage the day-to-day execution of work packages.

Question 3

In the Directing a Project (DP) process, when is the Project Board required to authorize the Project Initiation Documentation (PID)?

Accepted Answer

At the end of the Initiating a Project process, as part of authorizing the project.. The Project Initiation Documentation (PID) is assembled during the Initiating a Project (IP) process. Once the PID is complete, the Project Board must review and authorize it in the Directing a Project (DP) process via the 'Authorize the Project' activity. This authorization confirms the business case, project plan, and controls are acceptable, giving the Project Manager the authority to proceed with the delivery stages.

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During the Starting up a Project process before appointing the Project Manager.

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During the Closing a Project process.

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At the start of every single delivery stage.

Question 4

In the Controlling a Stage (CS) process, how does the Project Manager handle highlight reports?

Accepted Answer

Create and submit them to the Project Board at agreed intervals to report stage progress.. In Controlling a Stage, the Project Manager creates Highlight Reports and submits them to the Project Board at the frequency agreed in the Communication Management Strategy (typically per reporting period, e.g., monthly or at stage checkpoints). The Highlight Report summarises stage progress, issues, risks, and forecast against the Stage Plan, enabling the Board to manage by exception.

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Submit them to the Corporate/Programme level to request additional project funding.

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Issue them daily to all Team Managers to track individual task completion.

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Use them as the final evaluation document when closing the project.

Question 5

Which PRINCE2 process is used by the Project Board to provide overall governance and control throughout the life of the project?

Accepted Answer

Directing a Project. Directing a Project (DP) is the process used by the Project Board to provide overall governance and control throughout the life of the project. It covers the Project Board's key decision points: authorizing initiation, authorizing the project, authorizing stage boundaries, giving ad-hoc direction, and authorizing project closure. DP runs from the pre-project phase through to project closure, making it the only process that spans the entire project lifecycle from a governance perspective.

Answer

Managing Product Delivery

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Initiating a Project

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Controlling a Stage

Question 6

In the Closing a Project (CP) process, what should be done with the project's risks and issues logs that remain unresolved at the time of closure?

Accepted Answer

Review them and pass them on to corporate or operational management for ongoing post-project tracking.. In the Closing a Project (CP) process, PRINCE2 requires that any open risks and issues be reviewed and formally handed over to corporate or operational management for post-project tracking. This ensures that unresolved items continue to be managed and do not simply disappear when the project closes. The Project Manager does not resolve them personally, nor are they automatically turned into new projects or deleted.

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Escalate them to the Project Board so the board members can resolve them personally before disbanding.

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Automatically convert them into new projects under the same Project Manager.

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Delete them permanently because the project is closing and they are no longer relevant.

Question 7

During the Managing Product Delivery (MP) process, a Team Manager has completed a Work Package. What specific action must the Team Manager take before handing the completed products back to the Project Manager?

Accepted Answer

Check that the products meet their quality criteria and obtain approval records from quality checkers.. Under Managing Product Delivery (MP), the Team Manager is accountable for delivering the Work Package to the agreed quality criteria. Before handing completed products back to the Project Manager, the Team Manager must ensure the products have been quality-checked against their Product Descriptions and that the required approval records (quality register entries) exist. This confirms the Work Package is complete and provides the evidence the Project Manager needs to update the Quality Register and Stage Plan.

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Draft the End Stage Report for the Project Board.

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Update the Project Business Case with actual costs incurred during manufacturing.

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Perform a formal project-level post-project benefit review.

Question 8

Which PRINCE2 process is triggered immediately after the Project Board authorizes the initiation of a project?

Accepted Answer

Initiating a Project. In PRINCE2, the 'Initiating a Project' process is triggered immediately after the Project Board authorizes the initiation of a project. This authorization occurs during the 'Starting up a Project' process, where the Project Board reviews the Project Brief and gives the go-ahead to initiate. The 'Initiating a Project' process then develops the Project Initiation Documentation (PID), which includes the business case, plans, and controls, before seeking approval to deliver the project.

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Closing a Project

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Managing Product Delivery

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Controlling a Stage

Question 9

During the Initiating a Project (IP) process, the Project Manager needs to establish the project's schedule and resource requirements. Where should these be compiled?

Accepted Answer

In the Project Management Plan. During the Initiating a Project (IP) process, the Project Manager compiles the project's schedule and resource requirements into the Project Management Plan. This plan integrates all subsidiary plans, including the schedule and resource management, and is approved by the Project Board before the project proceeds.

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In the Highlight Report

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In the Project Brief

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In the End Project Report

Question 10

A project is currently executing the Controlling a Stage (CS) process. A new risk is identified that threatens the achievement of the stage objectives and exceeds the Project Manager's risk budget. What must the Project Manager do under CS?

Accepted Answer

Escalate the risk to the Project Board via an Issue Report or Exception Report.. Under Controlling a Stage, the Project Manager must manage risks within the delegated tolerances and risk budget. When a risk exceeds the Project Manager's authority (risk budget), it becomes an exception that must be escalated to the Project Board via an Issue Report or Exception Report, so the Board can decide on corrective action. The Project Manager cannot unilaterally change the Business Case or absorb costs beyond delegated limits.

Answer

Rewrite the Business Case to remove the affected benefits.

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Close the project immediately without consulting anyone.

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Absorb the risk cost by secretly cutting quality checks on other Work Packages.

Question 11

Which PRINCE2 process runs from the initial pre-project phase until the project is successfully initiated or aborted?

Accepted Answer

Starting up a Project. Starting up a Project is the pre-project process that runs from the initial mandate until the project is either successfully initiated (i.e., the Project Brief is approved and the board authorizes initiation) or aborted. It produces the Project Brief, the outline Business Case, the project approach, and the daily log, and appoints the project management team. It is deliberately short and ends with the 'Authorize Initiation' decision by the Project Board.

Answer

Initiating a Project

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Controlling a Stage

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Directing a Project

Question 12

During the Managing a Stage Boundary (SB) process, the Project Manager needs to update the Business Case. Why is this update necessary at a stage boundary?

Accepted Answer

To verify that the project remains viable and worthwhile before the Project Board authorizes the next stage.. The Business Case is updated at a stage boundary to verify that the project remains viable and worthwhile before the Project Board authorizes the next stage. This update ensures that the project continues to align with strategic objectives and delivers value for money, as part of the Managing a Stage Boundary process.

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To replace the Project Initiation Documentation entirely.

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To obtain approval from Corporate/Programme management to close the project.

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To calculate the final bonus for the Project Manager based on completed work.

Question 13

A project is in the Closing a Project (CP) process. The Project Board is evaluating whether to authorize closure. Which of the following conditions must be met for the Project Board to authorize project closure?

Accepted Answer

Project objectives have been achieved, products handed over, and follow-on action recommendations documented.. For the Project Board to authorize project closure in PRINCE2, the project must have achieved its objectives (as defined in the Project Initiation Documentation), the products must have been handed over to the appropriate operational and maintenance environment, and follow-on action recommendations must be documented. These conditions ensure that the project has delivered what it set out to do and that any remaining actions are captured for the future.

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The Project Manager has received a performance bonus from the Senior Supplier.

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All risks in the risk log have been completely eliminated with zero residual risk.

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All benefits have been fully realized and measured in the operational environment.

Question 14

In the Controlling a Stage (CS) process, how does the Project Manager use checkpoint reports?

Accepted Answer

Review checkpoint reports submitted by Team Managers to monitor Work Package progress.. In the Controlling a Stage (CS) process, the Project Manager reviews checkpoint reports submitted by Team Managers to monitor the progress of Work Packages. These reports provide regular updates on the status of work, allowing the Project Manager to take corrective action if necessary.

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Publish checkpoint reports to external stakeholders as public marketing releases.

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Send checkpoint reports to Corporate to authorize stage boundaries.

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Submit checkpoint reports to the Project Board to report stage exception statuses.

Question 15

During which PRINCE2 process are the Project Management Plan, Risk Management Approach, and Business Case fully developed and baselined?

Accepted Answer

Initiating a Project. The Initiating a Project (IP) process is where the Project Board's authorization to proceed triggers the full development of the Project Management Plan, the Risk Management Approach, and the Business Case, all of which are then baselined. IP takes the Project Brief produced in Starting up a Project and expands it into the complete set of baseline products (including the four management strategies and the Business Case) needed to control the project. Baselining occurs here because the Project Board must approve these products at the 'Authorize the project' activity before delivery begins.

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Managing Product Delivery

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Starting up a Project

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Controlling a Stage