PRINCE2-PRACTITIONER Practices Practice Test 9 — 15 Questions

Question 1

When establishing project roles in the Organizing practice, why is it recommended that the Executive and the Project Manager roles not be held by the same person?

Accepted Answer

To ensure segregation of duties and maintain objective governance and accountability.. The Executive is accountable for the Business Case and governance, whereas the Project Manager runs the day-to-day project. Combining roles creates a conflict of interest and violates segregation of duties.

Answer

So that the Project Manager can act as the Senior User simultaneously.

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To allow the Project Manager to have final approval over the project budget.

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Because PRINCE2 mandates that project managers must always report to external contractors.

Question 2

A project is implementing product-based planning. The Project Manager has created a Product Breakdown Structure. What is the next logical step in product-based planning?

Accepted Answer

Write the detailed Product Descriptions for the identified products.. The steps in product-based planning are: 1) Write Project Product Description, 2) Create Product Breakdown Structure, 3) Write Product Descriptions, 4) Create Product Flow Diagram.

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Create the Schedule and Gantt chart immediately.

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Estimate the duration and effort for each activity.

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Establish work package tolerances.

Question 3

A project is subjected to a quality audit. The auditor notes that a product was signed off without checking one of the mandatory quality criteria specified in its Product Description. According to the Quality practice, what is the appropriate corrective action?

Accepted Answer

Log an off-specification issue and evaluate whether rework is required to meet the criterion.. If a product fails to meet its quality criteria or was signed off incorrectly, an off-specification or issue must be raised to evaluate the defect and determine if rework is needed.

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Penalize the auditor for finding a non-conformance.

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Automatically reject the entire project stage and restart it.

Answer

Update the Quality Management Approach to exclude that criterion retroactively.

Question 4

During stage execution, a Team Manager realizes that a work package cannot be completed within the agreed time tolerance due to unexpected technical hurdles. What should the Team Manager do according to the Issues practice?

Accepted Answer

Inform the Project Manager immediately by raising an issue.. When a Team Manager forecasts that a work package tolerance will be exceeded, they must immediately raise an issue (specifically a problem/concern or notification) to the Project Manager.

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Directly submit an Exception Report to the Project Board.

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Quietly absorb the delay by reducing product quality.

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Cancel the work package and hire a new team.

Question 5

A project is utilizing a benefits management approach. According to the Business Case practice, when should the formal Benefits Management Plan be created and baselined?

Accepted Answer

During project initiation as part of the Business Case development.. The Benefits Management Plan is initially created during the Initiating a Project process and is baselined when the Project Plan and Business Case are approved for project initiation/execution.

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After the project has closed and operational benefits begin.

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During the Starting Up a Project process before the Project Brief is drafted.

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During project closure, right before handing over to operations.

Question 6

A project manager is analyzing a newly identified risk regarding potential supply chain disruption. After assessing its probability and impact, the project manager decides to engage with a key supplier to redesign the component to use locally sourced, sustainable materials instead. Which risk response category does this represent?

Accepted Answer

Reduce. Redesigning the product or process to reduce the probability or impact of a threat is classified as a 'Reduce' (or mitigate) response.

Answer

Avoid

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Share

Answer

Transfer

Question 7

A project manager is configuring the Progress practice for a high-risk project. The Project Board wants to ensure that management by exception is fully operational. Which parameter must be explicitly agreed upon between the Project Board and Corporate Management to establish the Project Board's authority?

Accepted Answer

Project-level tolerances. Project-level tolerances (such as cost, time, scope, quality, risk, and benefit) are agreed between Corporate/Programme Management and the Project Board, defining the boundaries within which the Project Board can operate.

Answer

Daily task schedules

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Team-level work package tolerances

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Individual team member KPIs

Question 8

A project board is reviewing a stage plan. They notice that the plan does not contain any quality review milestones or independent quality checks. Which practice guideline has been violated?

Accepted Answer

Plans practice. The Quality practice requires that quality activities, such as reviews and audits, are explicitly built into plans alongside product delivery activities.

Answer

Business Case practice

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Risk practice

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Organizing practice

Question 9

An organization is launching a project to upgrade its IT infrastructure. As part of the Organizing practice, who represents the interests of those who will operate and maintain the IT infrastructure after project closure?

Accepted Answer

The Senior User. The Senior User represents the interests of the users who will use the project's outputs, as well as those who will maintain or operate them.

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The Project Assurance Lead

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The Senior Supplier

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The Executive

Question 10

A project is undertaking product-based planning. The Project Manager has identified all products and their dependencies. What is the final artifact produced as a result of the Planning practice's product-based planning steps?

Accepted Answer

Product Descriptions for all identified products. Product-based planning results in the Project Product Description, Product Breakdown Structure, Product Flow Diagram, and completed Product Descriptions for all identified products.

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The Risk Register

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The Highlight Report

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The End Stage Report

Question 11

During a project stage, a major regulatory change occurs that mandates an immediate alteration to the project's design standards to meet new environmental laws (ESG). The Project Manager assesses that this will breach cost and time stage tolerances. What should the Project Manager do?

Accepted Answer

Raise an Exception Report and prepare an Exception Plan for the Project Board.. When stage tolerances are forecast to be breached due to an external event (like a regulatory change), the Project Manager must raise an Exception Report and prepare an Exception Plan for the Project Board's approval.

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Stop the project immediately without notifying the Project Board.

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Ignore the regulatory change if it was not in the original Business Case.

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Absorb the cost by reducing testing quality.

Question 12

A project manager is setting up the Risk practice. They want to ensure that risks are evaluated not just by probability and impact, but also by how quickly a risk might materialize. Which risk attribute should be used to capture this time dimension?

Accepted Answer

Risk Proximity. Risk proximity refers to when the risk is likely to occur, adding a time dimension to risk evaluation.

Answer

Risk Impact

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Risk Probability

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Risk Tolerance

Question 13

In the Quality practice, who is responsible for defining the customer's quality expectations and acceptance criteria?

Accepted Answer

The Senior User. Customer quality expectations and acceptance criteria are primarily defined by the Senior User, representing the user and operational community.

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The Senior Supplier

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The Project Manager

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Corporate Management

Question 14

A project is operating under a commercial contract where the supplier is incentivized to deliver early. However, early delivery increases environmental resource consumption (ESG trade-off). The Project Board needs to evaluate this trade-off. Which practice is primarily responsible for balancing benefits, dis-benefits, and costs?

Accepted Answer

The Business Case practice. The Business Case practice evaluates the overall value, including benefits, dis-benefits (such as negative environmental impacts), and costs.

Answer

The Quality practice

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The Risk practice

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The Progress practice

Question 15

When implementing the Risk practice in a PRINCE2 7 project, which THREE of the following steps are part of the risk management procedure? (Choose three)

Accepted Answer

Identify (context and risks). The PRINCE2 risk management procedure consists of: Identify, Assess, Plan, Implement, and Communicate. (Options A, B, and E represent valid steps in this procedure).

Answer

Depreciate (writing off risk assets over time)

Answer

Liquidate (closing supplier contracts automatically)