PRINCE2-PRACTITIONER Practices Practice Test 6 — 15 Questions

Question 1

A project is implementing a major organizational transformation. The risk management team identifies a severe cultural resistance threat from middle management. The organization decides to appoint change champions across all departments and redesign performance incentives to align with the new vision. Which risk response is being implemented?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Mitigate. Mitigate is the correct response because the actions taken—appointing change champions and redesigning performance incentives—are aimed at reducing the probability and/or impact of the cultural resistance threat. Mitigation involves proactive measures to lessen the risk, which aligns with the described approach.

Answer

Transfer

Answer

Avoid

Answer

Accept

Question 2

In the PRINCE2 Issues practice, what is the purpose of an Issue Report?

Accepted Answer

To provide a detailed analysis and recommendation for a formal issue requiring Project Board decision.. The Issue Report is the PRINCE2 document used to capture, analyse, and manage any issue (including problems, concerns, or change requests) that requires formal management attention. When an issue is escalated for a Project Board decision, the Issue Report contains the detailed analysis, options, and a recommendation so the Board can make an informed decision. It is not merely a log — it is the vehicle for formal issue resolution.

Answer

To log identified project risks.

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To summarize overall stage progress periodically.

Answer

To record daily meeting minutes of the project team.

Question 3

A PRINCE2 project is executing a stage. The Project Manager discovers that due to an unexpected supply chain bottleneck, the stage will finish 3 weeks late, which breaches the stage time tolerance. The Project Manager prepares an Exception Report and an Exception Plan. Who has the authority to approve the Exception Plan?

Accepted Answer

Project Board. The Project Board is responsible for approving Exception Plans. When a stage is predicted to exceed its tolerance, the Project Manager escalates the issue by creating an Exception Report and an Exception Plan. The Project Board, as the authority responsible for the overall project, reviews and approves the Exception Plan to bring the project back on track.

Answer

Project Manager

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Team Manager

Answer

Corporate, Programme Management or Portfolio Direction

Question 4

An organization is executing a high-risk engineering project under PRINCE2 7. The Executive wants to bypass the stage boundary reviews to speed up delivery, arguing that the Business Case is solid. According to PRINCE2, what is the impact of removing management stages?

Accepted Answer

It removes vital governance check-points where the Project Board reviews ongoing viability and authorizes continuation.. PRINCE2 management stages are the governance checkpoints where the Project Board reviews the Business Case, End Stage Report, and Next Stage Plan, and authorizes continuation. Removing them eliminates the Project Board's ability to confirm ongoing viability and to stop or redirect the project, which is the core of PRINCE2's 'manage by exception' and 'continued business justification' principles.

Answer

It automatically converts the project into an agile delivery framework.

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It invalidates the Product Descriptions.

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It has no impact as long as the Project Manager maintains the Risk Register.

Question 5

In the PRINCE2 Business Case practice, what is the document that records the justification for undertaking a project based on estimated costs, benefits, risks, and ESG impacts?

Accepted Answer

Business Case. The Business Case is the document that records the justification for undertaking a project, based on estimated costs, benefits, risks, and ESG impacts. Option A correctly identifies this document, which is a key PRINCE2 7 management product. It is used to support the continued business justification principle and is reviewed at each stage boundary.

Answer

Project Brief

Answer

End Project Report

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Benefits Management Approach

Question 6

A PRINCE2 project is being set up in a matrix organization where resources are shared across multiple operational lines. The Project Manager needs to negotiate resource availability with functional managers. Where should the authority and channels for this negotiation be established?

Accepted Answer

Project Management Team Structure and resource agreements within the PID. In a matrix organisation, the authority and channels for negotiating resource availability should be established in the Project Management Team Structure and resource agreements documented within the Project Initiation Documentation (PID). This defines roles, responsibilities, and reporting lines, including how functional managers commit resources.

Answer

The Daily Log

Answer

The Risk Register

Answer

The Quality Register

Question 7

A project manager is developing a Stage Plan using product-based planning. The project includes software development and strict environmental compliance documentation. During the creation of the Product Flow Diagram, the team realizes that the environmental compliance audit must be completed *before* software deployment can be signed off. How is this dependency represented?

Accepted Answer

As a prerequisite dependency link on the Product Flow Diagram.. In PRINCE2 product-based planning, the Product Flow Diagram (PFD) shows the sequence and dependencies between products. A prerequisite dependency, where one product must be completed before another can start, is represented as a dependency link (arrow) from the prerequisite product to the dependent product. Here, the environmental compliance audit must be completed before software deployment sign-off, so this is a prerequisite dependency link on the PFD.

Answer

As a hierarchical parent-child branch in the Product Breakdown Structure.

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As an Exception Report submitted to the Board.

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As an entry in the Quality Register under test failures.

Question 8

In the PRINCE2 Quality practice, what is the term used for the specific characteristics that a product must possess to meet stakeholder expectations and standards?

Accepted Answer

Quality criteria. In PRINCE2, quality criteria are the specific, measurable characteristics that a product must have to satisfy stakeholder expectations and conform to relevant standards. They are defined during the 'Plans' and 'Quality' processes and are documented in the Product Description for each product. Quality criteria form the basis for quality control activities, such as testing and inspection, ensuring the product is fit for purpose.

Answer

Risk thresholds

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Benefit measures

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Project tolerances

Question 9

A PRINCE2 project is conducting a formal quality review for a safety-critical engineering component. During the review, a minor defect is found that can be easily corrected within the planned stage time and cost. What is the correct procedure for handling this defect?

Accepted Answer

Record the defect as a required action for the author to correct before re-submitting for review.. In PRINCE2 quality reviews, a minor defect that can be corrected within stage tolerances is recorded as a required action for the author to fix before re-submission. This is part of the quality review technique, where the reviewer logs the defect in the Quality Register and the author corrects it. It does not require escalation or a Request for Change because it is within tolerance.

Answer

Escalate an Exception Report to the Project Board.

Answer

Submit a Request for Change to corporate management.

Answer

Reject the entire project immediately.

Question 10

In the PRINCE2 Issues practice, what is the primary purpose of a Request for Change?

Accepted Answer

To formally propose a modification to a project baseline.. A Request for Change (RFC) in PRINCE2 is a formal proposal to modify a project baseline, such as scope, schedule, cost, or quality parameters. It is one of the three types of issues and is raised when someone wants to change an agreed baseline. The RFC is logged in the Issue Register and assessed for impact before a decision is made by the appropriate authority.

Answer

To report a defect in a product that failed its quality review.

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To request additional risk register entries.

Answer

To request extra vacation time for the project manager.

Question 11

A PRINCE2 project is implementing an AI system. The risk management team identifies an ethical risk regarding biased algorithmic outputs. The project team decides to implement continuous algorithmic auditing and diverse training datasets. Which risk response is being applied?

Accepted Answer

Mitigate. Mitigate is the correct response because implementing continuous algorithmic auditing and diverse training datasets are actions taken to reduce the probability and/or impact of the ethical risk of biased outputs. These measures proactively lower the risk while allowing the project to continue.

Answer

Accept

Answer

Avoid

Answer

Transfer

Question 12

An organization is executing a multi-year transformation project under PRINCE2 7. The corporate strategy shifts, placing a massive new emphasis on net-zero carbon targets. The Executive reviews the project's Business Case and realizes the project's outputs no longer align with the new strategic mandate, although the project is on time and under budget. What is the mandatory PRINCE2 action?

Accepted Answer

Halt the project through premature closure because business justification no longer exists.. In PRINCE2, the Business Case is the driving force behind any project, and it must be reviewed at every stage boundary and on an exception basis. If the project no longer aligns with corporate strategy and the business justification is invalidated, the correct action is to close the project prematurely. This is a mandatory principle: 'Continued business justification' requires that the project remains viable and aligned with strategic objectives. Even if the project is on time and under budget, without a valid Business Case, it must be stopped.

Answer

Ignore the corporate strategy shift until the project officially closes.

Answer

Transfer the project to the Senior Supplier to operate as commercial work.

Answer

Continue the project because it is on time and under budget.

Question 13

A PRINCE2 project is executing its final management stage. The Project Manager is preparing the End Stage Report and notices that cumulative stage tolerances were slightly exceeded, but an Exception Plan was already approved by the Project Board for this final stage. How should the End Stage Report reflect this?

Accepted Answer

Report performance against the approved Exception Plan for that stage.. When an Exception Plan has been approved by the Project Board, it replaces the original stage plan for the remainder of the stage. Therefore, the End Stage Report must report performance against the approved Exception Plan, not the abandoned original plan. This reflects the current baseline against which the stage was actually managed.

Answer

Omit reporting on stage tolerances entirely.

Answer

Report performance against the original abandoned stage plan to highlight failures.

Answer

Escalate the issue to Corporate, Programme Management or Portfolio Direction.

Question 14

In the PRINCE2 Organizing practice, what is the purpose of the Project Brief?

Accepted Answer

To provide a solid foundation and overview of the project during initiation before the PID is produced.. The Project Brief is used during the Initiating a Project process to provide a solid foundation and overview of the project before the Project Initiation Documentation (PID) is produced. It captures the project's purpose, objectives, scope, and justification, and is used to gain approval to proceed with initiation.

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To record final lessons learned at project closure.

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To schedule team work packages.

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To provide a full, detailed baseline for project execution throughout all stages.

Question 15

A PRINCE2 project is planning a complex engineering stage. The Project Manager needs to estimate the effort and resource requirements for creating each product. Which practice and planning technique should be utilized?

Accepted Answer

Plans practice using product-based planning. Product-based planning is the PRINCE2 technique within the Plans practice that starts by identifying the products to be delivered, then derives activities, resources, and effort from the product breakdown structure and product descriptions. For a complex engineering stage, this ensures estimates are grounded in the required products rather than in arbitrary activity lists. The Plans practice owns the techniques (product-based planning, prioritization) used to build the stage plan.

Answer

Business Case practice using financial cash flows

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Progress practice using exception reports

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Quality practice using quality reviews