PRINCE2-PRACTITIONER Practices Practice Test 5 — 15 Questions

Question 1

An organization requires all projects to apply the PRINCE2 Plans practice. A project manager is developing a Stage Plan for a complex software release. The project uses agile delivery for development but traditional gating for governance. How should the Plans practice be tailored?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Create high-level stage plans for governance control while utilizing detailed timeboxed/increment plans for the delivery teams.. When tailoring the Plans practice for a project that uses agile delivery within traditional governance, the correct approach is to maintain high-level stage plans for governance control while using detailed timeboxed or increment plans for delivery teams. This preserves PRINCE2's stage-boundary control and Product Descriptions at the governance level while allowing agile teams to plan iteratively at the delivery level. It satisfies the requirement to apply the Plans practice without forcing a rigid predictive plan onto agile work.

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Exempt the project from the Plans practice.

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Replace Product Descriptions with sprint backlogs across the entire project.

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Discard the Stage Plan entirely and rely solely on agile Kanban boards.

Question 2

In the PRINCE2 Quality practice, what is the purpose of a Product Description?

Accepted Answer

To define an individual product's purpose, composition, derivation, and quality criteria.. The Product Description is a PRINCE2 document that defines an individual product's purpose, composition, derivation, and quality criteria. It is created during product-based planning and forms the basis for agreeing what must be produced and how it will be quality-checked. Option D captures all four required elements of a Product Description as defined in the PRINCE2 Quality practice.

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To schedule team activities on a Gantt chart.

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To outline the project budget and financial cash flow.

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To log all project risks and their mitigation actions.

Question 3

During risk identification in a PRINCE2 project, the team identifies a risk where a key supplier might fail to meet sustainability targets, leading to reputational damage. The team decides to establish joint monitoring committees and share best practices with the supplier to help them succeed. Which risk response category is this?

Accepted Answer

Mitigate. Mitigate is the PRINCE2 risk response that reduces the probability and/or impact of a threat. Here the team is actively working with the supplier — establishing joint monitoring committees and sharing best practices — to lower the likelihood that the supplier fails to meet sustainability targets. This proactive reduction of the threat's likelihood is the defining characteristic of mitigation.

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Transfer

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Exploit

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Avoid

Question 4

A PRINCE2 project is subject to strict environmental regulations. The Quality Manager wants to ensure that all deliverables undergo regulatory compliance testing before being presented to the user. Where should these regulatory testing requirements be documented?

Accepted Answer

The individual Product Descriptions' quality criteria section. In PRINCE2, quality criteria for each product are documented in the Product Description, which includes the quality specifications, quality methods, and quality responsibilities. Regulatory compliance testing is a quality criterion that must be met before the product is accepted. Therefore, these requirements belong in the individual Product Descriptions' quality criteria section.

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The Daily Log

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The Communication Management Approach

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The Risk Register

Question 5

In the PRINCE2 Issues practice, what is the primary purpose of the Issue Register?

Accepted Answer

To maintain a formal record of all formal issues raised during the project lifecycle.. The Issue Register is a formal management product that captures and tracks all formal issues (problems, concerns, requests for change, and off-specifications) raised during the project. It records details such as issue description, severity, impact analysis, and resolution status, supporting the Issue and Change Control procedure. It is distinct from the Daily Log, which holds informal notes and minor issues.

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To record completed quality reviews and test results.

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To list all financial invoices paid to suppliers.

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To record daily informal notes and thoughts of the Project Manager.

Question 6

A PRINCE2 project is operating with time and cost tolerances set at +/- 5%. Halfway through Stage 2, a major disruption occurs. The Project Manager forecasts a cost overrun of 8% and a schedule delay of 10%. What governance procedure is triggered?

Accepted Answer

Exception procedure resulting in an Exception Report to the Project Board. When the forecast cost overrun (8%) and schedule delay (10%) both exceed the stage tolerances (+/- 5%), the Project Manager must trigger the Exception procedure and produce an Exception Report for the Project Board. The Board then decides whether to authorize an Exception Plan or take other action. This is the standard PRINCE2 governance response to a forecast tolerance breach.

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Risk Management Approach review by Project Assurance

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Project Closure procedure

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Initiating a Project process

Question 7

A project manager receives an urgent request from a Senior User to add a new feature that was not in the original Project Product Description. The feature requires minor effort and fits within the stage cost tolerance. How should this request be handled?

Accepted Answer

Log the request as a Request for Change in the Issue Register and evaluate its impact.. The request is a change to the project's scope, so it must be handled through the change control process. Logging it as a Request for Change in the Issue Register and evaluating its impact ensures that the change is properly assessed, approved or rejected, and documented. Even if it fits within tolerance, the change must go through the appropriate configuration management and change control steps.

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Add the feature to the Risk Register as an opportunity.

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Reject the request because scope can never be changed after project initiation.

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Implement the feature immediately since it fits within stage cost tolerance.

Question 8

In the PRINCE2 Progress practice, what is the primary purpose of a Highlight Report?

Accepted Answer

To provide the Project Board with a summary of stage performance during a reporting period.. The Highlight Report is a time-driven progress report produced by the Project Manager and sent to the Project Board at a frequency defined in the Communication Management Approach. Its purpose is to summarize stage performance (status, progress, issues, risks, budget, and tolerance status) during a reporting period so the Board can exercise 'manage by exception' oversight. It is not used to escalate a forecast breach of tolerance — that is the Exception Report.

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To request additional budget from corporate management.

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To report daily progress from team members to the Team Manager.

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To formally close the project at the end.

Question 9

A project manager is preparing the Business Case for a public infrastructure project. In accordance with PRINCE2 7, the organization mandates that all projects evaluate the 'Governance' (G) pillar of ESG. Which element should be included in the Business Case to satisfy this requirement?

Accepted Answer

Transparent procurement processes, anti-corruption controls, and ethical compliance frameworks. The 'Governance' pillar of ESG focuses on how an organization is directed and controlled, including ethical practices, transparency, and anti-corruption measures. Option B correctly lists transparent procurement processes, anti-corruption controls, and ethical compliance frameworks as elements to include in the Business Case to satisfy the governance requirement. This aligns with PRINCE2 7's emphasis on integrating ESG factors into project justification.

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Net present value and internal rate of return calculations

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Supplier carbon emission metrics

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Employee health and safety statistics

Question 10

A PRINCE2 project is structured with multiple delivery teams operating under different Team Managers. One Team Manager consistently fails to provide Checkpoint Reports on time, blinding the Project Manager to potential schedule slippages. According to the Progress practice, what is the best governance remedy?

Accepted Answer

Escalate an issue to the Project Board regarding team-level reporting non-compliance and review team management arrangements.. Escalating an issue to the Project Board regarding team-level reporting non-compliance and reviewing team management arrangements is the best governance remedy. The Progress practice requires timely and accurate information flow; persistent failure to provide Checkpoint Reports undermines the Project Manager's ability to monitor progress and control the project. Escalation allows the Project Board to address the non-compliance, potentially through the Senior Supplier or by changing team management arrangements.

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Ignore the missing reports and prepare Highlight Reports based on guesswork.

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Raise an Exception Report for the entire project.

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Fire the Team Manager immediately without consulting anyone.

Question 11

In the PRINCE2 Organizing practice, what is the primary role of Project Assurance?

Accepted Answer

To provide independent monitoring of project performance across business, user, and supplier perspectives.. Project Assurance in PRINCE2 provides independent monitoring and oversight of the project on behalf of the Project Board, covering the business, user, and supplier perspectives. It ensures the project remains justified, viable, and compliant with PRINCE2 principles, and reports concerns to the Board. This independence is what distinguishes it from project management or delivery roles.

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To own the project Business Case and provide funding.

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To write the detailed product descriptions and build deliverables.

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To manage day-to-day work packages and team tasks.

Question 12

A project manager is developing a Business Case and needs to account for the operational costs that will occur after the project is completed and handed over to operations. What PRINCE2 term describes these ongoing costs?

Accepted Answer

Whole-life costs. Whole-life costs in PRINCE2 refer to the total cost of ownership of a project's output over its entire life, including operational costs after handover. The Business Case must account for these ongoing costs to assess the project's continued viability. Option D correctly identifies the term for these post-project operational costs.

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Contingency reserves

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Stage tolerance costs

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Sunk costs

Question 13

A PRINCE2 project is adopting agile delivery. The Project Board is concerned that product quality might be compromised due to rapid, iterative coding cycles. Which PRINCE2 practice and tool combination should the Project Manager emphasize to reassure the Board?

Accepted Answer

Quality practice using clear Product Descriptions with acceptance criteria and defined quality review methods for every increment.. The Quality practice, supported by clear Product Descriptions with acceptance criteria and defined quality review methods, ensures that each agile increment meets the required quality standards. This reassures the Board that rapid iterations will not compromise quality because every product has explicit quality criteria and review techniques. Product Descriptions are the key tool for embedding quality into iterative delivery.

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Plans practice using Product Flow Diagrams to map out every single line of code.

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Risk practice using risk avoidance to halt all agile sprints.

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Progress practice using daily Highlight Reports sent to the Executive.

Question 14

A PRINCE2 project is executing a stage plan. The Project Manager wants to schedule a quality review for a critical deliverable. According to the Quality practice, who should normally chair the quality review meeting?

Accepted Answer

An independent person acting as the chair (such as a designated quality reviewer). In PRINCE2's Quality practice, a quality review is a structured, independent assessment of a deliverable against its quality criteria. The chair should be an independent person — often a designated quality reviewer — who is not the author or producer of the deliverable, ensuring objectivity. This independence is a core PRINCE2 principle for quality reviews.

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The Product Author who created the deliverable

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Project Assurance

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The Executive from the Project Board

Question 15

In the PRINCE2 Plans practice, what is the name of the hierarchical structure that breaks down the project into its constituent products?

Accepted Answer

Product Breakdown Structure. The Product Breakdown Structure (PBS) is the hierarchical diagram used in PRINCE2 to decompose the project into its constituent products, both management and specialist. It shows the products that must be created and their relationships, forming the basis for product flow diagrams and product descriptions. The PBS is a key component of the Plans theme, ensuring that all required products are identified and defined before planning activities and resources.

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Risk Breakdown Structure

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Work Breakdown Structure

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Organizational Breakdown Structure