PRINCE2-PRACTITIONER Practices Practice Test 3 — 15 Questions

Question 1

Which TWO of the following documents are produced during the Planning practice in PRINCE2 7? (Choose two)

Accepted Answer

The Project Plan. The Project Plan (A) is a correct answer because it is a product of the Planning practice, providing the overall plan for the project at the project level, including the project product description, delivery approaches, and the schedule for the whole project. The Stage Plan (E) is also correct because it is produced during the Planning practice for each management stage, covering the stage's products, activities, tolerances, and controls, and is created as part of the 'planning a stage' activity. The Business Case (B) is not produced by the Planning practice; it is developed as part of the Business Case theme and updated at stage boundaries, not created as a planning document. The End Project Report (C) is produced during the Closing a Project process, not the Planning practice. The Risk Register (D) is a product of the Risk theme and is maintained throughout the project, not specifically produced by the Planning practice.

Answer

The Business Case

Answer

The End Project Report

Answer

The Risk Register

Question 2

When setting up the Business Case practice, which THREE of the following components should be included in the Business Case document? (Choose three)

Accepted Answer

Costs and investment appraisal. Option A (Costs and investment appraisal) is correct because a Business Case must quantify the financial commitment and justify the investment, typically through appraisal techniques such as cost-benefit analysis, ROI, or payback period. Option B (Reasons for the project and strategic context) is correct because the Business Case must articulate why the initiative is needed and how it aligns with organizational strategy and objectives. Option D (Expected benefits and dis-benefits, including ESG impacts) is correct because the Business Case must document the anticipated value, negative consequences, and environmental, social, and governance considerations that inform the decision. Option C is not included because detailed risk response owners for individual technical risks belong in risk management artifacts such as the risk register, not the Business Case. Option E is not included because daily office attendance rosters are an operational HR matter and have no place in a Business Case document.

Answer

Detailed risk response owners for individual technical risks

Answer

Daily office attendance rosters for team members

Question 3

A project is being established. Under the Organizing practice, what document defines the structure of the project management team and outlines who reports to whom?

Accepted Answer

Project management team organization chart. Under the PRINCE2 Organizing practice, the project management team organization chart is the document that defines the structure of the project management team and outlines the reporting lines (who reports to whom). It shows the roles, responsibilities, and relationships between the project board, project manager, team managers, and other stakeholders. This chart is essential for clarifying accountability and communication paths, ensuring that everyone understands their place in the project hierarchy.

Answer

Issue Register

Answer

Product Flow Diagram

Answer

Benefits Management Plan

Question 4

A project manager is configuring the Progress practice and wants to establish how frequently Team Managers must report progress. Where should this reporting frequency be documented?

Accepted Answer

Project Management Approach. The Project Management Approach is the document that defines how the project will be managed, including the reporting frequency for Team Managers. It is part of the Project Initiation Documentation (PID) and tailors the PRINCE2 method to the project's specific needs. Because it sets out the governance arrangements, it is the correct place to document how often progress reports are required from Team Managers.

Answer

The End Stage Report

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The Business Case

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The Risk Register

Question 5

During project initiation, the Project Manager is defining the project's management products. Which practice governs the creation of the Project Product Description?

Accepted Answer

The Planning practice. The Project Product Description is a key management product created during the Planning practice, as it defines the project's output at a high level, including its quality criteria and acceptance methods. The Planning practice covers the creation of all management products related to planning, including the Project Product Description, which is essential for product-based planning. It is not governed by Organizing, Risk, or Business Case practices, although these may inform it.

Answer

The Organizing practice

Answer

The Risk practice

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The Business Case practice

Question 6

A project manager discovers that a delivered product does not meet the quality criteria specified in its Product Description. According to the Issues practice, how should this deficiency be categorized?

Accepted Answer

An off-specification. A product that fails to meet its Product Description criteria is classified as an off-specification.

Answer

An exception report

Answer

A request for change

Question 7

A project is implementing a major transformation. The Business Case includes projected benefits that extend three years beyond the project closure date. According to the Business Case practice, who is accountable for ensuring these post-project benefits are realized?

Accepted Answer

The Executive and Senior User. In PRINCE2, the Executive and Senior User are jointly accountable for ensuring that the projected benefits in the Business Case are realized. The Executive is responsible for the Business Case overall, while the Senior User represents the interests of those who will use the outputs and is specifically accountable for benefits realization. This accountability extends beyond project closure because benefits often accrue after the project ends.

Answer

The Project Manager

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Project Assurance

Answer

The Team Managers

Question 8

A PRINCE2 project is in the middle of a delivery stage when a supplier informs the Project Manager that a key component will be delayed by four weeks. The Project Manager assesses that the delay will cause the stage to exceed its time tolerance. According to PRINCE2, what should the Project Manager do first?

Accepted Answer

Produce an Exception Report and escalate it to the Project Board, since the stage is forecast to exceed its time tolerance.. A forecast breach of stage tolerance is an exception that must be escalated to the Project Board via an Exception Report. The Project Manager is accountable for managing the stage within the agreed tolerances but cannot change the Stage Plan beyond them. The Exception Report gives the board the context to decide whether to request an Exception Plan, change the plan, or take other direction. Register updates and impact analysis follow the escalation rather than preceding it.

Answer

Update the Issue Register and Risk Register, then escalate the forecast breach to the Project Board with an Exception Report.

Answer

Use the stage contingency budget to buy in additional resources and recover the schedule before reporting to the Project Board.

Answer

Request an Exception Plan from the team manager and continue the stage without notifying the Project Board until the next End Stage Report.

Question 9

Under the PRINCE2 Organizing practice, which role represents the interests of those who will use the project's outputs, operate the resulting solution, or realize the benefits?

Accepted Answer

Senior User. The Senior User role in PRINCE2 represents the interests of those who will use the project's outputs, operate the resulting solution, or realize the benefits. This role is accountable for specifying the user requirements and ensuring the solution meets them, thereby securing the expected benefits. The Senior User sits on the Project Board alongside the Executive and Senior Supplier, providing the user perspective throughout the project lifecycle.

Answer

Project Assurance

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Senior Supplier

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Executive

Question 10

Which document is created during the Initiating a Project process to define the mechanisms for measuring whether the project's expected outcomes have been achieved post-project?

Accepted Answer

Benefits Management Approach. The Benefits Management Approach is the PRINCE2 document created during the Initiating a Project process that defines how the project's expected benefits will be measured, reviewed, and realized after the project closes. It specifies the mechanisms, roles, timing, and criteria for post-project benefit reviews, ensuring the Business Case's promised outcomes can be verified. It is a key output of the 'Prepare the Benefits Management Approach' activity within Initiating a Project.

Answer

Project Brief

Answer

Stage Plan

Answer

End Project Report

Question 11

A project is developing a new software system. The Project Manager discovers that one of the operational benefits listed in the Business Case will actually occur 12 months *after* the project has officially closed. How should this be handled under PRINCE2 7?

Accepted Answer

Ensure post-project benefit reviews are scheduled and handed over to operational management in the Benefits Management Approach.. Under PRINCE2 7, benefits that materialise after project closure are explicitly managed through the Benefits Management Approach, which defines post-project benefit reviews and assigns responsibility to those who will own the benefit in the operational environment (typically the Senior User or operational management). The project does not need to remain open to track benefits; instead, the Benefits Management Approach is handed over as part of project closure so that reviews can occur after the project ends. Option D correctly reflects this by scheduling post-project reviews and transferring responsibility to operational management, ensuring benefits realisation is not lost when the project closes.

Answer

Extend the project lifecycle by 12 months to allow the Project Manager to track the benefit.

Answer

Delete the benefit from the Benefits Management Approach because project closure terminates all benefit tracking.

Answer

Transfer accountability for the Business Case to the Senior Supplier once the software is deployed.

Question 12

A project manager is drafting the initial Business Case for a sustainable energy transition project. According to PRINCE2 7th Edition, which role is primarily accountable for ensuring that the Business Case remains viable throughout the project lifecycle?

Accepted Answer

Executive. In PRINCE2 7th Edition, the Executive is the single individual accountable for the Business Case, owning the 'value for money' and 'viability' of the project throughout its lifecycle. The Executive is a member of the Project Board and represents the business interest, ensuring the project remains aligned with business objectives and that benefits justify continued investment. This accountability is continuous, not just at initiation, so the Executive must monitor the Business Case at each stage boundary and during exception situations.

Answer

Corporate, Programme Management or Portfolio Direction

Answer

Project Assurance

Answer

Project Manager

Question 13

Which PRINCE2 practice focuses on defining *how*, *when*, and *by whom* a project's products will be created, verified, and controlled?

Accepted Answer

Plans practice. The Plans practice in PRINCE2 is specifically responsible for producing the Project Plan, Stage Plans, and Team Plans, which define the products to be delivered, the activities and resources required, the timescales, and the responsibilities for creation, verification, and control. It answers the 'how, when, and by whom' questions through the product-based planning technique, including Product Descriptions and Product Breakdown Structures. The other practices deal with different aspects: Quality defines acceptance criteria, Progress tracks performance, and Business Case justifies the investment.

Answer

Quality practice

Answer

Progress practice

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Business Case practice

Question 14

A project plan includes strict sustainability milestones to comply with new environmental regulations. During plan development, the Project Manager needs to ensure that dependencies between environmental audit checkpoints and procurement deliverables are accurately mapped. Which tool/technique supports this within product-based planning?

Accepted Answer

Product Flow Diagram. The Product Flow Diagram (PFD) is a tool within PRINCE2's product-based planning technique that shows the sequence and dependencies between products. It is used to map the order in which products must be developed, including dependencies between environmental audit checkpoints and procurement deliverables. Option A is correct because the PFD specifically illustrates product dependencies.

Answer

Product Breakdown Structure

Answer

Benefits Management Approach

Answer

Quality Register

Question 15

In the PRINCE2 Quality practice, what is the name of the management product that specifies the quality techniques, standards, responsibilities, and control mechanisms to be applied across the project?

Accepted Answer

Quality Management Approach. The Quality Management Approach is the PRINCE2 management product that defines the quality techniques, standards, responsibilities, and control mechanisms to be applied across the project. It provides the overarching quality framework that guides all quality activities throughout the project lifecycle.

Answer

Product Description

Answer

Quality Register

Answer

Project Product Description