PRINCE2-PRACTITIONER Practices Practice Test 11 — 15 Questions

Question 1

Which TWO of the following statements about tolerances in the Progress practice are correct? (Choose two)

Accepted Answer

Tolerances can be established across six dimensions: cost, time, quality, scope, risk, and benefit.. Option C is correct because Progress tolerances are defined across the six dimensions of cost, time, quality, scope, risk, and benefit, giving the project board a complete set of boundaries to delegate within. Option E is correct because a tolerance is precisely the permissible range of deviation (upper and lower limits) from the approved plan that a manager may operate within without having to escalate to the next level of authority. Options A, B, and D are not correct: tolerances apply to both agile and traditional/waterfall delivery approaches, stage-level tolerances are set by the Project Board (not Team Managers, who typically receive work-package tolerances), and a forecast breach of tolerance must be escalated rather than quietly adjusted by the Project Manager.

Answer

Tolerances are only applicable to agile projects and are not used in traditional plans.

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Team Managers have the authority to establish stage-level tolerances.

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If a tolerance is forecast to be exceeded, the Project Manager can quietly adjust it.

Question 2

A project is initiating, and the Project Manager needs to document how risks will be identified, assessed, and controlled throughout the project lifecycle. Which document should be created?

Accepted Answer

Risk Management Approach. The Risk Management Approach should be created to document how risks will be identified, assessed, and controlled throughout the project lifecycle. This document is part of the Project Initiation Documentation and defines the risk management strategy, including procedures, techniques, and responsibilities.

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Risk Register

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Project Product Description

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Business Case

Question 3

During a stage, a supplier identifies an opportunity to deliver a component faster by using a modular pre-fabrication method that also reduces construction waste on site (ESG). How should this opportunity be evaluated and managed?

Accepted Answer

Log it as a risk in the Risk Register and plan an appropriate response (e.g., exploit or enhance).. In PRINCE2, opportunities are treated as positive risks and should be managed through the Risk practice. The opportunity should be logged in the Risk Register, and an appropriate response such as 'exploit' or 'enhance' should be planned. This ensures that the potential benefits are evaluated and integrated into the project's plans and business case.

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Ignore it because opportunities do not need to be managed in PRINCE2.

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Immediately rewrite the Project Plan without consulting the Project Board.

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Treat it as an off-specification issue and reject it.

Question 4

A project is utilizing an iterative delivery approach. The Project Manager is establishing plans for the upcoming management stage. How should product dependencies be documented when planning iterative increments?

Accepted Answer

By constructing a Product Flow Diagram to map out product dependencies.. In PRINCE2, the Product Flow Diagram is the technique used to map product dependencies, showing the order in which products must be developed and how they relate. When planning iterative increments, the Project Manager should use a Product Flow Diagram to document these dependencies so that each increment delivers a coherent set of products.

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By delegating dependency mapping entirely to corporate quality assurance.

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By relying solely on verbal agreements during daily stand-ups.

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By listing them in the Risk Register under external threats.

Question 5

A project is nearing the end of a management stage. The Project Manager has drafted an End Stage Report. Who is responsible for reviewing and approving the End Stage Report?

Accepted Answer

The Project Board. The Project Board is responsible for reviewing and approving the End Stage Report, as it provides the board with an overview of the stage's performance and a request to approve the next stage. This approval is part of the 'Managing a Stage Boundary' process, where the board decides whether to continue, change, or stop the project. The Project Manager drafts the report, but the board owns the decision.

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The Team Managers

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Corporate Quality Assurance

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External auditors

Question 6

A project is implementing a sustainable energy grid. During execution, a major risk event occurs where a key supplier goes bankrupt. The Project Manager reviews the Risk Register and finds that no response was planned for this severe threat. According to PRINCE2 7, what immediate action should be taken regarding risk management?

Accepted Answer

Capture and log the event as an issue in the Issue Register.. In PRINCE2 7, when a risk event materialises and no response was planned, it becomes an issue. The immediate action is to capture and log it in the Issue Register so that it can be managed through the issue resolution process. This ensures the event is formally tracked and escalated as necessary.

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Leave it in the Risk Register and wait to see if the supplier recovers.

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Retroactively alter the Risk Management Approach to prevent bankruptcies.

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Write off the project loss without informing the Project Board.

Question 7

A project manager is preparing a stage plan. To ensure that quality reviews are properly scheduled, what must be integrated into the schedule alongside technical task activities?

Accepted Answer

Quality review and testing activities. In PRINCE2, the stage plan must include all activities required to deliver the stage's products, including quality control activities. Quality reviews and testing are essential to verify that products meet their quality criteria as defined in the product descriptions. By integrating these activities into the schedule, the project manager ensures that sufficient time and resources are allocated for quality checks, preventing them from being overlooked or rushed. This aligns with the PRINCE2 principle of 'focus on products' and the quality theme, which requires planned quality control measures.

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External auditor personal credentials

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Operational staff annual leave records

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Corporate shareholder meeting dates

Question 8

A project manager wants to ensure that all changes to project baselines are formally controlled. Under which practice is change control managed?

Accepted Answer

The Issues practice. Change control is managed under the Issues practice in PRINCE2. The Issues practice encompasses the identification, assessment, and control of changes to baselines, ensuring that all changes are formally evaluated, approved, and implemented.

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The Organizing practice

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The Quality practice

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The Progress practice

Question 9

A project is subject to strict ESG reporting requirements. The Project Board needs assurance that the project's sustainability benefits are being accurately measured and reported. Who should provide independent assurance of these benefits?

Accepted Answer

Project Assurance. In PRINCE2, Project Assurance is the role responsible for independently monitoring all aspects of project performance and providing the Project Board with confidence that the project remains viable and on track. Because the Board needs independent assurance that ESG/sustainability benefits are being measured and reported accurately, Project Assurance is the correct provider — it is explicitly independent of the Project Manager and Team Manager. This independence is what makes the assurance credible to the Board.

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The Team Manager

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The Project Manager

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The Senior Supplier

Question 10

A project manager is recording an uncertainty that could have a positive impact on the project schedule. Where should this uncertainty be logged?

Accepted Answer

The Risk Register. In PRINCE2, the Risk Register is the repository for all uncertainties — both threats (negative impacts) and opportunities (positive impacts). An uncertainty with a positive impact on schedule is by definition an opportunity, which is a type of risk, so it belongs in the Risk Register. The Issue Register is reserved for issues (problems that have already occurred or are certain to occur), not potential future uncertainties.

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The Issue Register

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The Benefits Management Plan

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The Daily Log

Question 11

A project is using an agile delivery method within a PRINCE2 governance framework. The Project Board wants to ensure that delivery increments are meeting quality standards before acceptance. Who is responsible for formally accepting completed products on behalf of the user community?

Accepted Answer

The Senior User. In PRINCE2, the Senior User role represents the user community's interests and is accountable for specifying user needs and ensuring that the project delivers products that meet those needs. Formal acceptance of completed products on behalf of the user community is a key responsibility of the Senior User, as they are the ones who will ultimately use or benefit from the products. This ensures that the products are fit for purpose from the user's perspective before final acceptance.

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The Senior Supplier

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The Project Manager

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Corporate Management

Question 12

A PRINCE2 project is running its first delivery stage. The Project Manager is preparing the Work Package for a team manager to build a new customer portal. The Project Manager wants to include a checkpoint to monitor progress and quality of the portal's build, and must decide what to put in the Work Package. Which action should the Project Manager take?

Accepted Answer

Include a checkpoint in the Work Package that requires the team manager to report progress and quality data at agreed intervals.. The Work Package is the Project Manager's agreement with the team manager and must contain the reporting requirements, including checkpoint frequency and content. Requiring progress and quality data at agreed intervals gives the Project Manager the information needed to compare actuals with the Stage Plan and take corrective action within delegated tolerances. The other choices misassign escalation, plan maintenance, or assurance approval to the team manager or Project Assurance, which is not how PRINCE2 defines those accountabilities.

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Include a checkpoint in the Work Package that requires the team manager to update the Project Plan directly with actual progress each week.

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Include a checkpoint in the Work Package that requires the team manager to seek Project Assurance approval before each quality inspection.

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Include a checkpoint in the Work Package that requires the team manager to escalate any tolerance deviation directly to the Project Board.

Question 13

A PRINCE2 project is closing. The Project Manager is preparing the End Project Report and must decide what to include about the project's products. Which statement correctly describes the content required for the End Project Report?

Accepted Answer

It must include a summary of the project's performance against its baseline, including costs, schedule, and benefits, and a review of how the project performed against the Business Case.. The End Project Report evaluates the project's performance against its baseline and reviews the Business Case, including whether expected benefits are being realized. It is a summary report for the Project Board, not a repository for every product description or management product. The Project Manager uses it to support the board's decision to approve project closure, so it must focus on performance, benefits, and lessons rather than duplicating detailed documentation.

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It must include the detailed product descriptions for every product created, along with the quality inspection results for each product.

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It must include the Project Initiation Documentation and the full Business Case, since these are the baseline against which the project is evaluated.

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It must include the updated Risk Register, Issue Register, and Lessons Log as appendices, since these are formally handed over at project closure.

Question 14

A PRINCE2 project is applying the Plans practice. The Project Manager is tailoring the plans for a small, low-risk project and must decide which elements of the Plans practice to adapt. Which TWO of the following are appropriate tailoring actions for the Plans practice? (Choose two.)

Accepted Answer

Reduce the frequency of progress reporting and checkpoint meetings to match the project's scale, while still ensuring the Project Board receives sufficient information.. Tailoring the Plans practice allows the Project Manager to simplify documentation and reporting for small, low-risk projects. Combining the Project Plan and Stage Plan into one document and reducing the frequency of progress reporting are both valid adaptations that preserve the plan's purpose and the board's control. Omitting tolerances, omitting intermediate products, or removing the stage boundary process would weaken essential controls and are not acceptable tailoring actions.

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Remove the stage boundary process entirely because the project has only one stage, so there is no need to review the Business Case or update the Project Plan.

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Omit the definition of tolerances for the stage because the project is low risk and the Project Board has delegated full authority to the Project Manager.

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Use a product breakdown structure and product descriptions only for the final product, since intermediate products are not important on a small project.

Question 15

A PRINCE2 project is applying the Quality practice. The Project Manager is defining the quality approach for a project that will deliver a new software system. The Project Manager must ensure that quality activities are properly planned and controlled. Which action best reflects the Quality practice?

Accepted Answer

Define quality criteria and quality methods for each product in its product description, and record quality activities in the Quality Register.. The Quality practice requires quality criteria and methods to be defined for each product, and quality activities to be recorded and tracked in the Quality Register. This product-based approach ensures that quality is planned, controlled, and evidenced throughout the project. Relying solely on supplier certificates, deferring quality to a single end review, or assigning all quality work to Project Assurance would not provide the timely, product-level control that PRINCE2 requires.

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Conduct a single quality review at the end of the project to assess whether all products meet the required quality criteria, and document the results in the End Project Report.

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Assign all quality responsibilities to Project Assurance, since it is independent of the Project Manager and can verify products objectively.

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Rely on the supplier's internal quality management system and accept their quality certificates as evidence that the products meet the required criteria.