PRINCE2-PRACTITIONER Practice Test 2 — 10 Questions

Question 1

During the Initiating a Project (IP) process, how does the Project Manager establish the governance structure for the project?

Accepted Answer

By designing the project management team structure and defining role descriptions in the PID.. During Initiating a Project, the Project Manager establishes the governance structure by designing the project management team structure and defining role descriptions in the Project Initiation Documentation (PID). This includes identifying the Project Board, Project Manager, Team Managers, and other roles, and documenting their responsibilities and reporting lines.

Answer

By outsourcing all governance responsibilities to an external auditing firm.

Answer

By letting the Team Managers self-organize their own reporting lines to the Project Board.

Answer

By having Corporate take over all daily decision-making from the Project Manager.

Question 2

A PRINCE2 7 project is nearing the end of a stage, and the Project Manager is preparing for the 'Managing a Stage Boundary' process. The Project Manager wants to ensure that the team's performance and well-being are considered in the End Stage Report. Which statement best reflects how PRINCE2 7 addresses the 'People' aspect in this context?

Accepted Answer

The Project Manager should review team performance and well-being as part of the stage boundary, and include any significant issues or lessons in the End Stage Report to inform the next stage.. The 'People' aspect in PRINCE2 7 is not confined to a single process; it is a continuous consideration. During 'Managing a Stage Boundary', the Project Manager should assess team performance and well-being, and reflect this in the End Stage Report. This ensures that the project board is aware of any people-related risks or issues that could affect the next stage. It also aligns with the principles of 'Learn from experience' and 'Tailor to suit the project environment' by adapting to the team's current state.

Answer

The 'People' aspect is only relevant during the 'Initiating a Project' process when the team is first formed, and should not be revisited in later stage boundaries.

Answer

The End Stage Report should focus exclusively on product delivery and business case viability, as people-related matters are outside the scope of PRINCE2.

Answer

The 'People' aspect is managed separately by the Project Board, so the Project Manager does not need to include team performance in the End Stage Report.

Question 3

In the Controlling a Stage process, what is the primary purpose of regular Checkpoint Reports submitted by Team Managers to the Project Manager?

Accepted Answer

To report progress on Work Packages against agreed Work Package tolerances. Checkpoint Reports are the Team Manager's regular progress reports to the Project Manager during the Controlling a Stage process, covering work completed, work in progress, and issues/risks against the agreed Work Package tolerances. Their purpose is to give the Project Manager enough information to monitor and control the stage without micromanaging the team.

Answer

To evaluate the overall Business Case viability for the whole project

Answer

To formally close completed specialist products

Answer

To request authorization for the next stage from the Project Board

Question 4

A newly appointed Project Manager wants to ensure that all project outputs are clearly defined, agreed upon, and understood in terms of quality criteria before work begins. Which PRINCE2 principle should guide this effort?

Accepted Answer

Focus on products. Focus on products is the PRINCE2 principle that requires projects to be defined and driven by their products — the outputs — with clearly defined product descriptions and quality criteria agreed before work begins. Ensuring outputs are defined, agreed, and understood in terms of quality criteria is the direct application of this principle. It shifts the emphasis from 'doing activities' to 'delivering defined products.'

Answer

Learn from experience

Answer

Defined roles and responsibilities

Answer

Continued business justification

Question 5

During the Initiating a Project process, the Project Manager needs to define how issues and risks will be managed, tracked, and controlled. Which document or strategy should contain these procedures?

Accepted Answer

Risk Management Approach and Issue Management Approach. The Risk Management Approach and Issue Management Approach are two of the strategies within the Project Initiation Documentation (PID) that define the procedures, techniques, and responsibilities for managing risks and issues throughout the project. They specify how risks and issues will be identified, assessed, controlled, and tracked, including the use of the Risk Register and Issue Register. These approaches are created during the Initiating a Project process to ensure a consistent and controlled method for handling uncertainties and problems.

Answer

Daily Log

Answer

Project Brief

Answer

Stage Plan for the next delivery stage

Question 6

A project is implementing product-based planning. The Project Manager has created a Product Breakdown Structure. What is the next logical step in product-based planning?

Accepted Answer

Write the detailed Product Descriptions for the identified products.. After creating a Product Breakdown Structure (PBS), the next logical step in product-based planning is to write detailed Product Descriptions for each identified product. This step defines the purpose, composition, quality criteria, and acceptance methods for each product, which are essential before planning activities and resources. It ensures that all products are clearly understood and agreed upon.

Answer

Create the Schedule and Gantt chart immediately.

Answer

Estimate the duration and effort for each activity.

Answer

Establish work package tolerances.

Question 7

A project is implementing a sustainable energy grid. During execution, a major risk event occurs where a key supplier goes bankrupt. The Project Manager reviews the Risk Register and finds that no response was planned for this severe threat. According to PRINCE2 7, what immediate action should be taken regarding risk management?

Accepted Answer

Capture and log the event as an issue in the Issue Register.. In PRINCE2 7, when a risk event materialises and no response was planned, it becomes an issue. The immediate action is to capture and log it in the Issue Register so that it can be managed through the issue resolution process. This ensures the event is formally tracked and escalated as necessary.

Answer

Leave it in the Risk Register and wait to see if the supplier recovers.

Answer

Retroactively alter the Risk Management Approach to prevent bankruptcies.

Answer

Write off the project loss without informing the Project Board.

Question 8

A project risk has been identified regarding potential supply chain delays for sustainable materials. The Project Manager wants to assign ownership for investigating and monitoring this specific risk. Who should be assigned as the risk owner?

Accepted Answer

The person best suited to manage the risk. In PRINCE2, the risk owner is the person responsible for managing, monitoring, and controlling a specific risk. The risk owner should be the individual best suited to manage that risk, which may not always be the Project Manager. This ensures that the risk is handled by someone with the appropriate authority, expertise, and resources.

Answer

Corporate Risk Management

Answer

Always the Project Manager

Answer

The Executive exclusively

Question 9

When integrating sustainability and ESG into the PRINCE2 Business Case practice, which factor represents the 'Social' (S) pillar?

Accepted Answer

Local community labor practices, fair wages, and worker health and safety. The 'Social' pillar of ESG encompasses how a project or organization treats people — including labor practices, fair wages, worker health and safety, community relations, and human rights. Local community labor practices, fair wages, and worker health and safety are textbook examples of the Social dimension. This aligns with PRINCE2's Business Case practice, where sustainability factors should be evaluated alongside financial and environmental considerations.

Answer

Board diversity and anti-corruption policies

Answer

Carbon emission reductions across the supply chain

Answer

Return on investment and financial hurdle rates

Question 10

A Project Manager is reviewing lessons learned from a previous failed marketing campaign project within the same organization to improve the current project's initiation stage. Which PRINCE2 principle does this action directly demonstrate?

Accepted Answer

Learn from experience. Reviewing lessons learned from a previous failed project to improve the current project's initiation stage directly demonstrates the 'learn from experience' principle. This principle requires that project teams learn from previous projects and external sources, and apply those lessons to improve current and future project performance.

Answer

Defined roles and responsibilities

Answer

Tailor to suit the project

Answer

Manage by stages