PRINCE2-PRACTITIONER Practice Test 18 — 15 Questions

Question 1

A PRINCE2 project is structured with multiple delivery teams operating under different Team Managers. One Team Manager consistently fails to provide Checkpoint Reports on time, blinding the Project Manager to potential schedule slippages. According to the Progress practice, what is the best governance remedy?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Escalate an issue to the Project Board regarding team-level reporting non-compliance and review team management arrangements.. Escalating an issue to the Project Board regarding team-level reporting non-compliance and reviewing team management arrangements is the best governance remedy. The Progress practice requires timely and accurate information flow; persistent failure to provide Checkpoint Reports undermines the Project Manager's ability to monitor progress and control the project. Escalation allows the Project Board to address the non-compliance, potentially through the Senior Supplier or by changing team management arrangements.

Answer

Ignore the missing reports and prepare Highlight Reports based on guesswork.

Answer

Raise an Exception Report for the entire project.

Answer

Fire the Team Manager immediately without consulting anyone.

Question 2

A project manager is working in an environment where senior management demands rigid adherence to a strict, unmodified, multi-year PRINCE2 methodology, despite the project being a small, two-week internal event. Which PRINCE2 principle is being violated by management's approach?

Accepted Answer

Tailor to suit the project. The PRINCE2 principle 'Tailor to suit the project' requires that the method be adapted to the project's size, complexity, importance, capability, and risk. A rigid, unmodified multi-year methodology applied to a two-week internal event is a textbook violation because the project's scale does not justify the full PRINCE2 framework. Tailoring ensures that PRINCE2 remains fit for purpose rather than becoming bureaucratic overhead.

Answer

Learn from experience

Answer

Focus on products

Answer

Manage by exception

Question 3

Which TWO of the following statements correctly describe the relationship between tolerances and reporting in the PRINCE2 Progress practice?

Accepted Answer

If stage tolerances are forecast to be breached, the Project Manager must raise an Exception Report.. Option A is correct because in PRINCE2, when stage tolerances are forecast to be exceeded, the Project Manager must escalate the matter by raising an Exception Report to the Project Board, which then decides how to proceed. Option C is correct because tolerances define the limits of delegated authority: the Project Board sets project-level tolerances and delegates stage tolerances to the Project Manager, who may only act within those boundaries. Option B is incorrect because Highlight Reports are produced by the Project Manager for the Project Board, not exclusively by Team Managers. Option D is incorrect because an Exception Plan, once prepared, must be approved by the Project Board (the authority that set the tolerance), not by the Project Manager alone. Option E is incorrect because PRINCE2 tolerances can be set for the six aspects of project performance — time, cost, quality, scope, risk, and benefits — not only time and cost.

Answer

Highlight Reports are used exclusively by Team Managers to report to the Project Manager.

Answer

An Exception Plan is approved by the Project Manager without Project Board involvement.

Answer

Tolerances can only be set for time and cost, never for quality or scope.

Question 4

In the Quality practice, who is responsible for approving the Quality Management Approach and setting overall quality expectations?

Accepted Answer

The Project Board. In PRINCE2, the Project Board is accountable for approving the Quality Management Approach and setting overall quality expectations, as part of its responsibility for project assurance and strategic direction. The Board owns the quality strategy at the project level, ensuring alignment with corporate quality standards.

Answer

Corporate Quality Assurance

Answer

The Team Manager

Answer

The Project Manager

Question 5

A project is currently executing the Controlling a Stage (CS) process. A new risk is identified that threatens the achievement of the stage objectives and exceeds the Project Manager's risk budget. What must the Project Manager do under CS?

Accepted Answer

Escalate the risk to the Project Board via an Issue Report or Exception Report.. Under Controlling a Stage, the Project Manager must manage risks within the delegated tolerances and risk budget. When a risk exceeds the Project Manager's authority (risk budget), it becomes an exception that must be escalated to the Project Board via an Issue Report or Exception Report, so the Board can decide on corrective action. The Project Manager cannot unilaterally change the Business Case or absorb costs beyond delegated limits.

Answer

Rewrite the Business Case to remove the affected benefits.

Answer

Close the project immediately without consulting anyone.

Answer

Absorb the risk cost by secretly cutting quality checks on other Work Packages.

Question 6

Which THREE of the following are specific responsibilities of the Project Board within the Directing a Project (DP) process?

Accepted Answer

Authorizing initiation. Within PRINCE2's Directing a Project (DP) process, the Project Board is accountable for the key decision points, and option B ('Authorizing initiation') is correct because DP activity DP1 requires the Board to approve the Project Brief and authorize the Project Initiation Documentation work to begin. Option D ('Authorizing a stage or Exception Plan') is correct because DP3 (Authorize a Stage or Exception Plan) is the Board's decision to approve the next Stage Plan or an Exception Plan before work proceeds. Option E ('Authorizing project closure') is correct because DP5 (Authorize Project Closure) is the Board's responsibility to confirm the project may be closed once the End Project Report and acceptance are in place. Option A is incorrect because maintaining the daily Risk Log and Issue Register is a Project Manager (and Project Support) responsibility, not a Board decision activity. Option C is incorrect because drafting Work Package Descriptions is delegated to the Project Manager when agreeing work with Team Managers, not performed by the Project Board.

Answer

Maintaining the daily Risk Log and Issue Register

Answer

Drafting individual Work Package Descriptions

Question 7

An organization is executing a tiny internal improvement project that will last only two weeks and involve two people. The Project Manager suggests scaling down the standard PRINCE2 management products, governance boards, and reporting structures to match the scale. Which principle supports this decision?

Accepted Answer

Tailor to suit the project. 'Tailor to suit the project' is the PRINCE2 principle that explicitly requires the method to be adapted to the project's size, complexity, risk, and environment. Scaling down management products, governance boards, and reporting for a two-week, two-person project is the textbook application of this principle. PRINCE2 is designed to be tailored, not applied rigidly.

Answer

Manage by exception

Answer

Focus on products

Answer

Manage by stages

Question 8

A project introduces a risk where a new software tool might fail to comply with upcoming environmental electronic waste regulations (ESG integration). The Project Manager wants to apply a response that transfers the financial impact of this risk. Which response is best suited?

Accepted Answer

Transferring the risk by negotiating a strict vendor penalty clause for non-compliance.. The option marked [CORRECT] is D because transferring a risk means shifting the financial impact to a third party, typically through insurance, warranties, or contractual penalties. A strict vendor penalty clause for non-compliance places the financial consequence of regulatory failure on the vendor, directly satisfying the Project Manager's goal. This aligns with PRINCE2's risk response 'transfer' (also called 'share' in some contexts), where the risk itself remains but the financial burden is reallocated. The other options do not achieve financial transfer: acceptance retains the impact, avoidance eliminates the risk by cancelling the project (not transferring), and mitigation reduces probability or impact but does not shift financial liability.

Answer

Accepting the risk and doing nothing.

Answer

Avoiding the risk by canceling the project entirely.

Answer

Mitigating the risk by redesigning the software.

Question 9

A PRINCE2 project includes an environmental sustainability risk: excessive waste during manufacturing. The project team identifies an opportunity: partnering with a local recycling startup could turn this waste into a secondary revenue stream. Which risk response is most appropriate for this opportunity?

Accepted Answer

Exploit. Exploit is the correct response because it seizes the opportunity to realize the benefits directly by removing uncertainty and ensuring the opportunity definitely happens. In this case, partnering with a local recycling startup turns waste into revenue, which is a proactive move to capture the positive risk. Exploit is used when the organization wants to make the opportunity occur and has the capability to do so.

Answer

Share

Answer

Enhance

Answer

Reject

Question 10

A project manager is preparing a stage plan. To ensure that quality reviews are properly scheduled, what must be integrated into the schedule alongside technical task activities?

Accepted Answer

Quality review and testing activities. In PRINCE2, the stage plan must include all activities required to deliver the stage's products, including quality control activities. Quality reviews and testing are essential to verify that products meet their quality criteria as defined in the product descriptions. By integrating these activities into the schedule, the project manager ensures that sufficient time and resources are allocated for quality checks, preventing them from being overlooked or rushed. This aligns with the PRINCE2 principle of 'focus on products' and the quality theme, which requires planned quality control measures.

Answer

External auditor personal credentials

Answer

Operational staff annual leave records

Answer

Corporate shareholder meeting dates

Question 11

Under the PRINCE2 Organizing practice, which role represents the interests of those who will use the project's outputs, operate the resulting solution, or realize the benefits?

Accepted Answer

Senior User. The Senior User role in PRINCE2 represents the interests of those who will use the project's outputs, operate the resulting solution, or realize the benefits. This role is accountable for specifying the user requirements and ensuring the solution meets them, thereby securing the expected benefits. The Senior User sits on the Project Board alongside the Executive and Senior Supplier, providing the user perspective throughout the project lifecycle.

Answer

Project Assurance

Answer

Senior Supplier

Answer

Executive

Question 12

A PRINCE2 project is executing a stage. The Project Manager wants to establish how frequently Highlight Reports will be submitted to the Project Board. Where should this reporting frequency be formally defined?

Accepted Answer

Communication Management Approach. The frequency of Highlight Reports is a communication management detail and should be formally defined in the Communication Management Approach. This document describes the communication needs of the project, including what information will be shared, with whom, when, and how. It is the correct place for reporting frequency.

Answer

Risk Register

Answer

Stage Plan

Answer

Project Product Description

Question 13

When implementing the Risk practice in a PRINCE2 7 project, which THREE of the following steps are part of the risk management procedure? (Choose three)

Accepted Answer

Identify (context and risks). The PRINCE2 7 risk management procedure consists of five steps: Identify, Assess, Plan, Implement, and Communicate. Option B (Identify) is correct because the procedure begins with identifying the risk context and then the risks themselves, establishing what could threaten or enhance the project objectives. Option E (Assess) is correct because this step covers estimating each risk's probability and impact and then evaluating them to prioritize which risks need attention. Option D (Plan) is correct because this step involves selecting appropriate risk responses and preparing the specific response plans for the prioritized risks. Options A (Depreciate) and C (Liquidate) are incorrect because they are financial/accounting and contract-closure concepts, not steps in the PRINCE2 risk management procedure.

Answer

Depreciate (writing off risk assets over time)

Answer

Liquidate (closing supplier contracts automatically)

Question 14

Which PRINCE2 practice focuses on defining *how*, *when*, and *by whom* a project's products will be created, verified, and controlled?

Accepted Answer

Plans practice. The Plans practice in PRINCE2 is specifically responsible for producing the Project Plan, Stage Plans, and Team Plans, which define the products to be delivered, the activities and resources required, the timescales, and the responsibilities for creation, verification, and control. It answers the 'how, when, and by whom' questions through the product-based planning technique, including Product Descriptions and Product Breakdown Structures. The other practices deal with different aspects: Quality defines acceptance criteria, Progress tracks performance, and Business Case justifies the investment.

Answer

Quality practice

Answer

Progress practice

Answer

Business Case practice

Question 15

During the Initiating a Project process, the Project Manager must prepare the Project Plan. What does this plan specifically cover?

Accepted Answer

The entire project's timescales, costs, and major products across all stages. The Project Plan in PRINCE2 covers the entire project, including all stages, and details the timescales, costs, and major products. It is a high-level plan that provides the baseline for monitoring and control throughout the project.

Answer

Post-project operational maintenance schedules

Answer

Only the activities of the Starting up a Project process

Answer

Detailed weekly tasks for the immediate delivery team only