PRINCE2-PRACTITIONER Practice Test 16 — 15 Questions

Question 1

In the PRINCE2 Issues practice, what is the purpose of an Issue Report?

Accepted Answer

To provide a detailed analysis and recommendation for a formal issue requiring Project Board decision.. The Issue Report is the PRINCE2 document used to capture, analyse, and manage any issue (including problems, concerns, or change requests) that requires formal management attention. When an issue is escalated for a Project Board decision, the Issue Report contains the detailed analysis, options, and a recommendation so the Board can make an informed decision. It is not merely a log — it is the vehicle for formal issue resolution.

Answer

To log identified project risks.

Answer

To summarize overall stage progress periodically.

Answer

To record daily meeting minutes of the project team.

Question 2

An issue has been raised concerning a disagreement between the Senior User and a Supplier regarding product acceptance criteria. What type of issue is this?

Accepted Answer

A Problem or Concern. In PRINCE2, an issue is any relevant event that has happened and requires management action. Issues are categorized as either a Request for Change (RFC) or a Problem/Concern. A disagreement between the Senior User and a Supplier about product acceptance criteria is not a change request — it is a problem or concern that needs resolution. It is logged in the Issue Register and managed through the Issue and Change Control procedure.

Answer

A Risk Entry

Answer

A Request for Change

Answer

An Exception Report

Question 3

A project is incorporating ESG (Environmental, Social, and Governance) principles. In which practice is the overall sustainability strategy for the project's outputs and outcomes formally documented and justified?

Accepted Answer

The Business Case practice. The Business Case practice in PRINCE2 is where the justification for the project — including benefits, costs, risks, and now sustainability/ESG considerations — is documented and continuously reviewed. The Business Case captures the 'why' of the project, so any overarching sustainability strategy affecting the project's outputs and outcomes must be formally justified there. ESG principles are treated as part of the value proposition and dis-benefits analysis within the Business Case.

Answer

The Organizing practice

Answer

The Quality practice

Answer

The Risk practice

Question 4

A team member identifies a variance in project progress where a work package is running two weeks late. According to the Issues practice, what is the immediate first step the Project Manager should take?

Accepted Answer

Capture and log the issue in the Issue Register.. According to PRINCE2's Issues practice, any variance or potential problem should first be captured and logged in the Issue Register. The Project Manager then assesses and decides how to handle it, which may include escalating if tolerances are threatened. Logging the issue ensures it is tracked and managed through the issue and change control procedure.

Answer

Immediately issue an Exception Report to the Project Board.

Answer

Close the work package and assign the tasks to a new contractor.

Answer

Modify the Stage Plan tolerance without consulting anyone.

Question 5

During the Closing a Project process, why is it important to archive the project records and documentation?

Accepted Answer

To ensure historical project records are securely stored for future audits and organizational learning.. Archiving project records during Closing a Project ensures that the historical documentation — including the Business Case, plans, reports, and lessons — is preserved for audit, compliance, and organizational learning. PRINCE2 emphasizes that closing should capture and store information so future projects can benefit from lessons learned and so the organization can demonstrate accountability. This is a core purpose of the Closing a Project process.

Answer

To overwrite the original Business Case with fictional success metrics.

Answer

To keep the project officially open so the Project Manager continues receiving a salary.

Answer

To allow the Project Board to continue managing daily work packages indefinitely.

Question 6

In the PRINCE2 Issues practice, what is the primary purpose of the Issue Register?

Accepted Answer

To maintain a formal record of all formal issues raised during the project lifecycle.. The Issue Register is a formal management product that captures and tracks all formal issues (problems, concerns, requests for change, and off-specifications) raised during the project. It records details such as issue description, severity, impact analysis, and resolution status, supporting the Issue and Change Control procedure. It is distinct from the Daily Log, which holds informal notes and minor issues.

Answer

To record completed quality reviews and test results.

Answer

To list all financial invoices paid to suppliers.

Answer

To record daily informal notes and thoughts of the Project Manager.

Question 7

A project has experienced an unforecasted external market shift that drastically reduces the expected financial return, causing the Business Case to become unviable. According to the Business Case practice, what is the proper protocol?

Accepted Answer

Escalate the lack of viability to the Project Board so they can prematurely close the project.. Under the PRINCE2 Business Case practice, the Business Case must remain viable throughout the project, and the Project Board owns the decision to continue, change, or stop. When an external market shift makes the Business Case unviable, the correct protocol is to escalate to the Project Board so they can decide whether to prematurely close the project. The Project Manager cannot unilaterally continue an unviable project.

Answer

Absorb the loss by cutting quality criteria across all product descriptions.

Answer

Transfer the financial shortfall to the Senior User's operational budget.

Answer

Continue the project until the current stage ends, then close it.

Question 8

A company is utilizing an agile delivery method alongside PRINCE2. The Project Manager integrates sprint reviews to ensure stakeholder engagement and product validation at the end of each short iteration. Which PRINCE2 principle is primarily reinforced by this integration?

Accepted Answer

Tailor to suit the project. 'Tailor to suit the project' requires PRINCE2 to be adapted to the project's size, complexity, environment, and delivery approach. Integrating agile sprint reviews into a PRINCE2 project is a classic tailoring decision that combines PRINCE2 governance with agile delivery cadence. The principle explicitly supports using alternative delivery methods while retaining PRINCE2's governance framework.

Answer

Manage by exception

Answer

Continued business justification

Answer

Learn from experience

Question 9

In the PRINCE2 Progress practice, what is the name of the report produced by a Team Manager to inform the Project Manager of team-level progress?

Accepted Answer

Checkpoint Report. In PRINCE2, the Checkpoint Report is produced by the Team Manager and provided to the Project Manager at a frequency defined in the Work Package. It reports on the status of the work package, including progress, issues, and risks. This is distinct from the Highlight Report, which the Project Manager sends to the Project Board.

Answer

Highlight Report

Answer

Exception Report

Answer

End Stage Report

Question 10

A project is operating under the Controlling a Stage (CS) process. A supplier has delivered a Work Package product, but the quality inspection reveals that it does not meet the specified tolerance. What action should the Project Manager take under CS?

Accepted Answer

Raise an issue and instruct the Team Manager to rectify the defect, ensuring it remains within stage tolerances.. Under Controlling a Stage (CS), when a delivered product fails quality inspection, the Project Manager treats it as an issue. The Project Manager raises an issue, assesses it against stage tolerances, and if it can be resolved within tolerance, instructs the Team Manager to take corrective action (rectify the defect) via a revised Work Package. This keeps the project within the delegated authority of the Project Manager and avoids unnecessary escalation to the Project Board.

Answer

Escalate immediately to the Project Board requesting project closure.

Answer

Initiate the Closing a Project process immediately.

Answer

Accept the defective product anyway and update the Project Product Description to match the substandard output.

Question 11

A project is executing the Managing Product Delivery (MP) process. A Team Manager identifies that a Work Package cannot be completed within the agreed time due to an unforeseen technical bottleneck. What must the Team Manager do?

Accepted Answer

Raise an issue and alert the Project Manager so that corrective action or escalation can be initiated.. Under Managing Product Delivery (MP), the Team Manager is accountable for delivering the Work Package within the agreed tolerances. If a technical bottleneck means the Work Package cannot be completed within time tolerance, the Team Manager must raise an issue and inform the Project Manager, who can then take corrective action or escalate via an Exception Report if stage tolerances are threatened. The Team Manager has no authority to escalate directly to the Project Board or to unilaterally change baselines.

Answer

Directly submit an Exception Report to the Project Board.

Answer

Cancel the entire stage and re-plan the project.

Answer

Extend the Work Package end date unilaterally without notifying anyone.

Question 12

A project manager is recording an uncertainty that could have a positive impact on the project schedule. Where should this uncertainty be logged?

Accepted Answer

The Risk Register. In PRINCE2, the Risk Register is the repository for all uncertainties — both threats (negative impacts) and opportunities (positive impacts). An uncertainty with a positive impact on schedule is by definition an opportunity, which is a type of risk, so it belongs in the Risk Register. The Issue Register is reserved for issues (problems that have already occurred or are certain to occur), not potential future uncertainties.

Answer

The Issue Register

Answer

The Benefits Management Plan

Answer

The Daily Log

Question 13

Which PRINCE2 process is specifically responsible for creating the Project Management Plan and establishing the baseline against which the project will be managed?

Accepted Answer

Initiating a Project. The Initiating a Project process is where the Project Manager produces the Project Initiation Documentation (PID), including the Project Management Plan, the detailed Business Case, and the baseline for scope, cost, time, quality, risk, and benefits. It is the process that establishes the management approach and baselines against which the project will be controlled. This process runs after Starting up a Project and before the first stage begins.

Answer

Managing a Stage Boundary

Answer

Controlling a Stage

Answer

Starting up a Project

Question 14

A project is nearing the end of a management stage. The Project Manager has drafted an End Stage Report. Who is responsible for reviewing and approving the End Stage Report?

Accepted Answer

The Project Board. The Project Board is responsible for reviewing and approving the End Stage Report, as it provides the board with an overview of the stage's performance and a request to approve the next stage. This approval is part of the 'Managing a Stage Boundary' process, where the board decides whether to continue, change, or stop the project. The Project Manager drafts the report, but the board owns the decision.

Answer

The Team Managers

Answer

Corporate Quality Assurance

Answer

External auditors

Question 15

During a project workshop, two senior team members engage in a heated argument regarding technical architecture, halting progress. As a PRINCE2 7 practitioner, how should the Project Manager handle this conflict?

Accepted Answer

Facilitate a structured discussion to refocus the debate on project tolerances, quality criteria, and collaborative solutions.. PRINCE2 7 emphasizes collaborative people management, and the Project Manager should facilitate a structured discussion to refocus the debate on project tolerances, quality criteria, and collaborative solutions. Option D is correct because it addresses the conflict constructively, aligning with the principle of 'tailor to suit the project environment' and the 'people' aspect of PRINCE2 7. This approach maintains team cohesion and keeps the project moving forward.

Answer

Make an arbitrary decision yourself without listening to either party's technical arguments.

Answer

Ignore the argument and allow them to fight it out until one person dominates.

Answer

Immediately eject both individuals from the workshop to maintain hierarchical control.