CAPM Practice Test 30 — 15 Questions

Question 1

A project manager has just been assigned to lead a project that is still in the initiation phase. The sponsor asks the project manager to create the document that formally authorizes the project and gives the project manager authority to apply organizational resources to project activities. Which document should the project manager create?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Project charter. The project charter is the formal document that authorizes the project and gives the project manager the authority to use organizational resources. It is created during the initiation phase by the sponsor or initiating entity. The other documents are important for planning and benefit realization but do not serve the specific purpose of formal authorization and empowerment of the project manager.

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Project management plan

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Business case

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Benefits management plan

Question 2

A project manager is leading a software upgrade project. The project sponsor wants to know the total duration required if all activities start as early as possible and no resource constraints exist. Which technique should the project manager use to determine this?

Accepted Answer

Critical path method (CPM). The critical path method performs a forward pass to identify the earliest start and finish dates and the longest path, giving the shortest total duration when activities start as early as possible and resources are unlimited. Resource leveling, critical chain, and simulation all introduce constraints or probabilistic behavior that change the result.

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Resource leveling

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Monte Carlo simulation

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Critical chain method

Question 3

A project manager is developing the project charter for a new marketing campaign. The sponsor asks for a high-level document that formally authorizes the project and gives the project manager authority to apply organizational resources. Which of the following best describes the purpose of the project charter?

Accepted Answer

It formally authorizes the project and gives the project manager authority to apply organizational resources.. The project charter formally authorizes the project and empowers the project manager to apply organizational resources. It is a high-level document that links the project to the organization's strategic objectives and provides the project manager with the necessary authority. It is not a detailed planning document; those details are developed later in the project management plan.

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It documents the lessons learned from previous similar projects.

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It provides a detailed schedule and budget for the project.

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It defines the detailed roles and responsibilities of each team member.

Question 4

A project manager is preparing to close a completed internal software project. Before final closure, the sponsor asks which activities must be performed as part of the Close Project or Phase process. (Choose two.)

Accepted Answer

Transfer the final product to the designated operational or support group.. Closing a project or phase centers on confirming that deliverables meet acceptance criteria, obtaining formal acceptance, transitioning the product to its operational owner, archiving project documents, capturing lessons learned, and releasing resources. Developing the risk register, building the work breakdown structure, and estimating and sequencing activities are planning activities that occur much earlier in the lifecycle, so they do not belong in the closing process.

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Develop the detailed risk register and perform qualitative risk analysis.

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Create the work breakdown structure and define the project's scope baseline.

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Estimate activity durations and sequence activities to build the project schedule.

Question 5

A Scrum Team is preparing for its Sprint Retrospective. The Scrum Master wants to ensure the event is effective. Which two actions should the Scrum Master take to support a productive retrospective? (Choose two.)

Accepted Answer

Ensure the retrospective is held after the Sprint Review and before the next Sprint Planning.. The Sprint Retrospective is the final event of the Sprint, held after the Sprint Review and before the next Sprint Planning. The Scrum Master facilitates it to help the team inspect its processes and identify improvements. It is an internal team event, not a stakeholder session or a backlog refinement meeting, and the team self-manages the resulting actions.

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Invite all stakeholders to the retrospective so they can provide feedback on the team's performance.

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Use the retrospective to review and update the product backlog priorities for the next Sprint.

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Assign specific improvements to each team member and follow up to ensure they are completed by the next day.

Question 6

A project manager is leading a website redesign under a functional organizational structure. The team members report to their functional managers and are assigned to the project only part-time. The project manager needs a designer to work extra hours to meet a milestone but does not control the designer's workload. What is the most appropriate action?

Accepted Answer

Negotiate with the designer's functional manager to secure the additional time.. In a functional organization, team members remain under the control of their functional managers, so the project manager must rely on negotiation and influence rather than direct authority. Discussing the need with the designer's functional manager is the appropriate first step to secure additional hours. Directing the resource, escalating prematurely, or accepting the slip without action all ignore the proper influence path available in this structure.

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Escalate immediately to the sponsor and request that the designer be reassigned full-time.

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Accept the milestone slip because the project manager lacks authority over functional resources.

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Direct the designer to work the extra hours because the milestone is a project priority.

Question 7

A project manager is leading a predictive project to implement a new enterprise resource planning (ERP) system. During the Plan Quality Management process, the project manager is identifying quality requirements and documenting how the project will demonstrate compliance. Which two of the following are inputs to this process? (Choose two.)

Accepted Answer

Stakeholder register. Plan Quality Management involves identifying quality requirements and documenting how the project will comply. Its inputs include the project charter, which provides high-level objectives, and the stakeholder register, which identifies those with quality interests. Quality control measurements, work performance information, and verified deliverables are outputs of execution or monitoring processes and are not available during planning. Thus, the project charter and stakeholder register are the correct inputs.

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Verified deliverables

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Quality control measurements

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Work performance information

Question 8

A business analyst is creating a model to represent the flow of data between external entities and the system. The goal is to show the inputs, outputs, and storage of data without focusing on the internal processing logic. Which business analysis technique should the BA use?

Accepted Answer

Data flow diagram. A data flow diagram is specifically designed to depict how data moves through a system, including external entities, processes, data stores, and data flows. It abstracts away internal processing logic and focuses on data inputs, outputs, and storage, which aligns exactly with the business analyst's goal.

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State diagram

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Use case diagram

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Entity relationship diagram

Question 9

A business analyst is facilitating a requirements workshop for a new customer relationship management (CRM) system. Several stakeholders from sales, marketing, and customer support are present. The BA wants to generate a large number of ideas quickly, encourage creativity, and avoid early criticism. Which technique is most appropriate?

Accepted Answer

Brainstorming. Brainstorming is the best fit because it deliberately separates idea generation from evaluation, allowing a diverse group to produce many CRM feature ideas quickly. The other techniques either require anonymity and multiple rounds, impose silent writing and voting, or focus on perceptions rather than generating a broad set of requirements ideas.

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Nominal group technique

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Focus groups

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Delphi technique

Question 10

In Extreme Programming (XP), which practice involves a customer representative working closely with the team to define and prioritize features, providing continuous feedback throughout the project?

Accepted Answer

On-site customer. In XP, the on-site customer practice embeds a real customer within the team to define and prioritize features, answer questions, and provide continuous feedback. This practice ensures that the team has immediate access to business expertise and can adapt quickly to changing requirements. The other practices listed are technical or team-focused and do not fulfill this customer-facing role.

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Test-driven development

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Continuous integration

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Pair programming

Question 11

A project manager is leading a predictive project to build a bridge. The project is in the execution phase, and the team has completed 40% of the work. The project manager wants to forecast the final project cost using earned value management. Which formula should be used to calculate the estimate at completion (EAC) when the current cost performance is expected to continue?

Accepted Answer

EAC = BAC / CPI. When the current cost performance is expected to continue, the estimate at completion is budget at completion divided by the cost performance index. This reflects the assumption that the project will continue to spend at the same efficiency or inefficiency observed to date. The other formulas apply to different assumptions about future performance, such as remaining work at the planned rate or accounting for schedule performance.

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EAC = AC + (BAC - EV)

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EAC = AC + (BAC - EV) / (CPI x SPI)

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EAC = BAC - EV

Question 12

A project manager is developing the project management plan for a hospital wing expansion using a predictive approach. The sponsor wants a single document that will authorize the project manager to assign organizational resources to project activities. Which document should the project manager reference?

Accepted Answer

Project charter. The project charter is the formal document that authorizes the project and the project manager, including the authority to apply organizational resources to project activities. Without it, the project manager lacks the mandate to commit people, equipment, or funds. The other documents support planning and execution but do not confer that organizational authority.

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Resource management plan

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Work breakdown structure

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Project management plan

Question 13

A Scrum Team is halfway through a two-week Sprint when the Product Owner learns that a competitor has released a similar feature. The Product Owner wants to add several new Product Backlog items to the current Sprint to respond quickly. What should the Scrum Master do?

Accepted Answer

Explain that the Sprint Goal should remain stable, and work with the Product Owner to refine and order the new items for the next Sprint or discuss whether the current Sprint Goal is still valid.. The Sprint Goal provides a fixed focus during the Sprint, and scope may be clarified or renegotiated with the Product Owner as more is learned. The Scrum Master should coach the Product Owner to refine and order new items for upcoming Sprints, or assess whether the new information truly makes the Sprint Goal obsolete. Protecting the Sprint Goal preserves empiricism.

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Instruct the team to pause current work and immediately begin the new items, since the Product Owner owns prioritization.

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Cancel the Sprint immediately and start a new Sprint with the updated priorities, because the market change makes the current Sprint obsolete.

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Add the new items to the Sprint Backlog and let the Developers decide which current tasks to drop, since they self-manage their work.

Question 14

A business analyst is working on a project to replace a legacy billing system. The project sponsor wants to ensure that the new system meets the needs of the finance department. Which technique should the business analyst use to understand the detailed steps and decision points in the current billing process?

Accepted Answer

Process modeling. Process modeling is the most appropriate technique because it explicitly captures the flow of activities, decision points, and roles involved in the billing process. It allows the business analyst to document the current state and define the future state, ensuring that the new system supports the finance department's operational needs. This visual representation also facilitates stakeholder validation and identification of gaps.

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Data modeling

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Interface analysis

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Document analysis

Question 15

A business analyst is creating a model to represent the flow of data between external entities, processes, and data stores for a new payroll system. The BA needs to show how data moves through the system and what transformations occur. Which model is most suitable?

Accepted Answer

Data flow diagram (DFD). A data flow diagram is the correct model because it explicitly depicts the movement of data between external entities, processes, and data stores, and shows how data is transformed. It provides a clear, hierarchical view of data flow that is essential for understanding and documenting functional requirements. Other models like ERDs, use case diagrams, and state machine diagrams serve different purposes and cannot adequately represent data flow and transformation.

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State machine diagram

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Entity-relationship diagram (ERD)

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Use case diagram