PL-900 Practice Test 31 — 15 Questions

Question 1

You are designing a Power Automate cloud flow that processes customer feedback from Microsoft Forms. The flow should send an email to the customer if their feedback rating is less than 3, and also post a message to a Microsoft Teams channel for all feedback. The flow works correctly for rating 2, but for rating 1 it sends two emails instead of one. What is the most likely cause?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

The condition branch has two separate 'Send an email' actions that both run for rating 1.. The most likely cause is that the condition branch for 'Yes' (rating less than 3) contains two separate 'Send an email' actions, both of which are triggered when the condition is met. For rating 1, the condition is true, so both email actions execute, sending two emails. This is a common design error where a duplicate action is accidentally added. Option A is incorrect because the Teams action does not send emails. Option C is incorrect because the trigger fires once per submission. Option D is incorrect because the rating is numeric and the condition works correctly for rating 2, so comparison is not the issue.

Answer

The Teams action is configured to also send an email.

Answer

The flow is triggered multiple times due to multiple submissions.

Answer

The rating value is stored as text and the condition incorrectly compares numbers.

Question 2

A Power Automate flow uses the 'Apply to each' action to process items from a SharePoint list. The flow is running slowly. What is the most effective way to improve performance?

Accepted Answer

Enable concurrency control on the 'Apply to each' action.. Enabling concurrency control on the 'Apply to each' action allows multiple iterations to run in parallel, significantly reducing total processing time. Option A adds a condition inside the loop, which does not improve performance and may even add overhead. Option B replaces the loop with a 'Do until' loop, which still processes items sequentially. Option D reduces the number of items, which is not always feasible and does not improve the flow's efficiency when processing large lists.

Answer

Add a 'Condition' action inside the loop.

Answer

Use a 'Do until' loop instead.

Answer

Reduce the number of items in the list.

Question 3

You have a Power Automate flow that monitors a SharePoint list for new items and then sends a custom email notification using the 'Send an email (V2)' action. The email includes an attachment from the SharePoint item. Some users report that the attachment is missing from the email. What should you check first?

Accepted Answer

Check if the flow includes a 'Get file content' action before the email action.. The most common reason for missing attachments in a Power Automate email is that the file content has not been retrieved separately from the SharePoint list item. The 'Send an email (V2)' action does not automatically include attachments from the triggering item. You must use the 'Get file content' action to retrieve the attachment's binary data and then pass it to the email action. Option B is not the first check because the trigger being correct does not guarantee the attachment is retrieved. Option C, while permissions can be a factor, is not the most direct cause—the flow usually has permissions, but the content needs to be explicitly fetched. Option D is incorrect because 'Send an email with options' is for approvals, not a fix for missing attachments.

Answer

Verify that the flow trigger is set to 'When a new item is created'.

Answer

Ensure the SharePoint list has the correct permissions for the flow.

Answer

Change the email action to 'Send an email with options'.

Question 4

A sales team uses Power Automate to create a lead in Dynamics 365 Sales when a new row is added to a Google Sheets spreadsheet. The flow fails with a 'Forbidden' error. What is the most likely cause?

Accepted Answer

The Google Sheets connection is not authenticated. The 'Forbidden' error indicates that the flow cannot access the Google Sheets spreadsheet due to authentication failure. The most likely cause is that the Google Sheets connection is not authenticated or the token has expired. Option B correctly identifies this issue. Option A is less likely because Microsoft Entra ID tokens are used for Microsoft services, not Google Sheets. Option C is irrelevant because the trigger is from Google Sheets, not SharePoint. Option D would cause a different error at the Dynamics 365 action step, not at the trigger.

Answer

The Microsoft Entra ID token has expired

Answer

The SharePoint trigger is misconfigured

Answer

The Dynamics 365 action is invalid

Question 5

Northwind Traders uses Power Apps to build a simple help desk ticketing system. The app uses Microsoft Dataverse as the data source. The help desk team wants to ensure that only members of the 'Help Desk Agents' security role can edit tickets, while all employees can view tickets. The app is a model-driven app. The administrator needs to configure the appropriate security. Which two actions should the administrator take? (Choose two.)

Accepted Answer

Assign the 'Help Desk Agents' security role to the help desk team. To achieve the desired security, the administrator should assign the 'Help Desk Agents' security role to the help desk team (option C) and ensure the 'Employees' security role has read privilege on the ticket table (option E). Option A is incorrect because creating a new table does not control permissions. Option B is incorrect because business rules do not manage security. Option D is incorrect because sharing the app does not grant data-level permissions.

Answer

Create a new Dataverse table for ticket views

Answer

Create a business rule to restrict editing to certain users

Answer

Share the app with all employees using the Power Apps sharing feature

Question 6

Which TWO actions can you take to improve the performance and reliability of a Power Automate cloud flow? (Choose 2)

Accepted Answer

Use parallel branches for independent actions.. Options A and D are correct. Using parallel branches for independent actions reduces execution time and improves performance. Using 'Configure Run After' allows the flow to handle failures and retries, improving reliability. Option B is incorrect because running all actions sequentially can increase latency unnecessarily; parallel branches are better for independent actions. Option C is incorrect because 'Apply to each' loops are used for iterating over arrays, but not all list operations benefit from loops; using loops for all operations can degrade performance. Option E is incorrect because adding approval steps to all flows adds overhead and is not related to performance or reliability; approvals are for human interaction and control.

Answer

Set all actions to run sequentially to avoid conflicts.

Answer

Use 'Apply to each' loops for all list operations.

Answer

Add approval steps to all flows for accountability.

Question 7

A Power Automate flow that processes incoming emails and creates tasks in Microsoft To Do is not triggering for some emails. The flow uses the 'When a new email arrives' trigger with a filter on the subject containing 'Task'. What is the most likely reason some emails are missed?

Accepted Answer

The emails are older than 7 days.. The 'When a new email arrives' trigger in Power Automate only processes emails from the last 7 days by default. Older emails are ignored, so even if the subject contains 'Task', they won't trigger the flow. Option A is incorrect because the trigger can handle emails from external senders. Option B is incorrect because shared mailboxes work with proper configuration. Option C is incorrect because the subject filter applies to the entire subject line, not just the first word.

Answer

The emails are from external senders.

Answer

The mailbox is a shared mailbox.

Answer

The subject filter only applies to the first word.

Question 8

Which THREE of the following are features of Power Automate that help manage and monitor flows?

Accepted Answer

Run history. The correct answers are C (Run history), D (Alerts), and E (Flow analytics). Run history provides execution details for each flow run, Alerts notify administrators of failures or critical events, and Flow analytics offers insights into flow performance and trends. Options A (Solution checker) and B (Flow checker) are validation tools, not monitoring or management features.

Answer

Solution checker

Answer

Flow checker

Question 9

Which TWO are valid ways to share a Power Automate flow? (Select TWO.)

Accepted Answer

Add co-owners in the flow properties.. The correct answers are D and E. Adding co-owners in the flow properties (D) allows other users to edit and manage the flow directly. Adding the flow to a solution and exporting/importing that solution (E) is a standard method for distributing flows across environments or to other users. Option A is incorrect because sending a direct link to run the flow is only possible after the flow has been shared; it is not a sharing method itself. Option B is incorrect: while you can share a link via Teams, the actual sharing mechanism is not through Teams; sharing must be done via co-ownership or solution export. Option C is incorrect because exporting as a JSON file is an export feature, not a direct sharing method, and emailing the file is not an inherent Power Automate capability.

Answer

Send a direct link to run the flow to other users.

Answer

Share the flow via Microsoft Teams.

Answer

Export the flow as a JSON file and email it.

Question 10

You are troubleshooting a Power Automate flow that uses an HTTP action to call a REST API. The flow fails with a '429 Too Many Requests' error. The API has a rate limit of 100 requests per minute. Which strategy should you implement to handle this error gracefully?

Accepted Answer

Implement retry logic with exponential backoff in the HTTP action settings.. Implementing retry logic with exponential backoff allows the flow to automatically retry the request after a delay that increases with each attempt, which is the standard approach to handle rate limiting (HTTP 429 errors) and reduces server load. Option B is wrong because increasing concurrency would send more requests simultaneously, likely exacerbating the rate limit issue. Option C is wrong because simply ignoring 429 errors means requests are not retried and the action fails. Option D is wrong because 'Configure Run After' can handle failures but does not implement backoff, so it would not effectively manage rate limits.

Answer

Increase the flow's concurrency setting to process more requests simultaneously.

Answer

Use a 'Condition' action to check the status code and ignore 429 errors.

Answer

Use the 'Configure Run After' option to skip the action on failure.

Question 11

Your organization uses Power Automate to automatically create a task in Microsoft Planner when a new sales opportunity is closed in Dynamics 365. The flow triggers on a new opportunity but fails to create the task. You check the run history and see an error: 'Invalid template specification' in the 'Create a task' action. How should you resolve this?

Accepted Answer

Ensure the Planner bucket and plan are specified correctly in the action.. The error 'Invalid template specification' in the 'Create a task' action typically occurs when the Planner action is not properly configured, specifically the bucket and plan fields are missing or incorrect. Therefore, ensuring that the Planner bucket and plan are specified correctly (Option B) resolves the issue. Option A is incorrect because the error is not related to the Dynamics 365 connection. Option C is incorrect because changing the trigger does not address the template specification error. Option D is incorrect because the error is about task configuration, not permissions.

Answer

Recreate the connection to Dynamics 365.

Answer

Change the trigger to 'When a record is updated' instead of created.

Answer

Grant the flow service principal Planner permissions.

Question 12

Which THREE are valid trigger types in Power Automate?

Accepted Answer

Instant. The three valid trigger types in Power Automate are Automated, Instant, and Scheduled. Therefore, options C, D, and E are correct. Button and Flow button refer to manual triggers that fall under the Instant type and are not separate trigger types.

Answer

Button

Answer

Flow button

Question 13

A company has a Power Automate flow that posts a message to Microsoft Teams when a new lead is created in Dynamics 365. The flow uses the 'Post a message' action. Some users report they do not receive the message in Teams. What should the administrator check first?

Accepted Answer

Review the Teams connector connection status and permissions.. The Teams connector requires proper authentication and permissions; if the connection is broken or insufficient, messages will fail to post. Option A is incorrect because the 'Post a message' action configuration is not the first thing to check; the trigger and connection status are more fundamental. Option C is incorrect because the flow triggering on new lead creation is a separate issue from the Teams connector itself. Option D is incorrect because Teams notification settings are per-user and not the primary cause of the flow not sending messages.

Answer

Verify that the 'Post a message' action is correctly configured.

Answer

Confirm the flow is triggered by new lead creation.

Answer

Check the Teams notification settings for each user.

Question 14

A Power Automate flow sends an email to a manager when a leave request is submitted in Microsoft Forms. The flow frequently fails because the manager's mailbox is full. Which approach best handles this error?

Accepted Answer

Configure the email action's 'Run after' settings to retry on failure and then escalate to a secondary manager.. Configuring the email action's 'Run after' settings to retry on failure and then escalate to a secondary manager is the best practice. This handles the transient error (full mailbox) by retrying, and if it still fails, it escalates to a secondary manager, ensuring the notification is delivered. Option A is wrong because terminating on error does not handle the full mailbox scenario. Option B is wrong because it only alerts an admin but does not resolve the need to notify the manager. Option D is impractical as Power Automate cannot easily check mailbox size before sending.

Answer

Configure the flow to terminate on error.

Answer

Use a 'Send an email (V2)' action with 'Error handling' to send a notification to the admin.

Answer

Add a condition to check mailbox size before sending.

Question 15

Refer to the exhibit. The Power Automate flow trigger is configured to run when a new email arrives. What will trigger this flow?

Accepted Answer

Emails with 'Invoice' in the subject line. The trigger condition 'subjectFilter' is set to 'Invoice', meaning only emails with 'Invoice' in the subject line will trigger the flow. Option A is incorrect because 'includeAttachments' is set to false, so attachments are not required. Option C is incorrect because 'importance' is set to 'Any', so importance is not a filter. Option D is incorrect because the flow requires a specific subject filter, not any email.

Answer

Any email with an attachment

Answer

Emails marked as high importance

Answer

Any email with or without attachments