PMP Process — Managing Technical Aspects Practice Question
Your project is using a hybrid approach. A new regulatory requirement has been discovered that will affect the project scope. Which THREE actions should you take?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Submit a change request to the change control board
The PM must assess impact, submit a change request, and communicate with stakeholders. Ignoring or bypassing change control is incorrect.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Update the team's backlog immediately to include the requirement
Why it's wrong here
Directly updating the team's backlog with a new regulatory requirement without formal evaluation or approval bypasses the critical Integrated Change Control process. This action could lead to unauthorized scope creep, misallocation of resources, and potential project baseline deviations without proper stakeholder consensus or impact analysis. Such an approach undermines project governance and increases risks.
- ✓
Submit a change request to the change control board
Why this is correct
A new regulatory requirement represents a significant change to the project's scope, potentially affecting baselines. Submitting a formal change request to the Change Control Board (CCB) is the appropriate procedural step to ensure the change is properly documented, evaluated for impact, and approved or rejected in a controlled manner. This adheres to the Integrated Change Control process, maintaining project integrity and governance.
- ✗
Inform the team and continue with the current plan
Why it's wrong here
Ignoring a newly identified regulatory requirement and proceeding with the existing plan is a severe oversight that exposes the project and organization to significant compliance risks. Regulatory non-compliance can result in legal penalties, reputational damage, project delays, or even project cancellation. A project manager has a fiduciary duty to address such critical external constraints promptly and formally.
- ✓
Assess the impact of the new requirement on scope, schedule, and cost
Why this is correct
Before any decision or formal submission, it is crucial to thoroughly assess the impact of the new regulatory requirement across all project dimensions, including scope, schedule, cost, quality, and resources. This impact analysis provides the necessary data for informed decision-making by the project manager and the Change Control Board, enabling a comprehensive understanding of the implications and potential mitigation strategies.
- ✓
Communicate the potential change to stakeholders
Why this is correct
Proactive communication with relevant stakeholders, including the sponsor, customers, and regulatory bodies, about the potential impact of a new regulatory requirement is essential for managing expectations and maintaining transparency. Informing stakeholders early allows them to understand the implications, provide input, and prepare for potential adjustments to project objectives or deliverables, fostering collaborative problem-solving.
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Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
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