PMP People — Leading Projects Practice Question

Answer analysis

Option-by-option breakdown

For each option: why learners choose it and why it is or isn't the right answer here.

• ✓

  Step 1: Identify the sponsor, Step 2: Define the business case, Step 3: Draft the charter, Step 4: Obtain approval, Step 5: Communicate the charter.

  Why this is correct

  This sequence correctly outlines the logical progression for project initiation. Identifying the sponsor first establishes the necessary authority and secures executive backing. This enables the formal development of a robust business case, which justifies the project's existence and strategic alignment. Subsequently, the project charter can be drafted, formalizing the project's high-level scope and objectives, before being formally approved by the sponsor, granting official authorization. Finally, communicating the approved charter ensures all stakeholders are aware of the project's mandate and the Project Manager's authority.

• ✗

  Step 1: Define the business case, Step 2: Identify the sponsor, Step 3: Draft the charter, Step 4: Obtain approval, Step 5: Communicate the charter.

  Why it's wrong here

  This order is incorrect because defining the business case typically requires the explicit authorization and strategic direction from a project sponsor. Without an identified sponsor to champion the initiative and provide executive oversight, the business case might lack organizational alignment, strategic relevance, or the necessary resources for its development. The sponsor's early involvement ensures the business case addresses genuine organizational needs and has the foundational support required for project progression.

• ✗

  Step 1: Identify the sponsor, Step 2: Define the business case, Step 3: Draft the charter, Step 4: Communicate the charter, Step 5: Obtain approval.

  Why it's wrong here

  This option is incorrect because obtaining formal approval for the project charter must precede its communication to stakeholders. Communicating an unapproved charter risks disseminating information that is not yet finalized or officially sanctioned, potentially leading to confusion, misaligned expectations, or a lack of commitment from stakeholders if subsequent changes are mandated during the approval process. Formal approval provides legitimacy and ensures the project's mandate is officially recognized before broader dissemination.

• ✗

  Step 1: Draft the charter, Step 2: Identify the sponsor, Step 3: Define the business case, Step 4: Obtain approval, Step 5: Communicate the charter.

  Why it's wrong here

  This sequence is incorrect because drafting the project charter is a synthesis activity that relies on foundational information, specifically the identified sponsor's authority and the details within the business case. Attempting to draft the charter without first establishing who is sponsoring the project and without a clear, justified business case would result in a speculative, incomplete, and likely invalid document. The charter formalizes what has already been strategically decided and justified, not initiates it.

Go deeper

Related to this question