PRINCE2F Practice Question: Overview of PRINCE2 and the project environment
Which TWO of the following are responsibilities of the Project Board?
⚠ Common exam trap
Test-takers frequently confuse the Project Board's strategic approval role with the Project Manager's operational tasks, such as planning or specifying requirements, leading them to select options like A or E.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Approve the Project Initiation Documentation
The Project Board is the top-level decision-making authority in PRINCE2, so option B is correct because approving the Project Initiation Documentation (PID) is a formal Board responsibility that authorizes the project to proceed into the delivery stage. Option C is also correct because the Board provides overall direction and accountability for the project, ensuring it remains aligned with business justification and strategy. Option A is incorrect because managing day-to-day project activities is the Project Manager's responsibility, not the Board's. Option D is incorrect because specifying user requirements is the role of the Senior User, who represents user interests on the Board rather than the Board as a whole. Option E is incorrect because preparing the Project Plan is a Project Manager task, while the Board only reviews and approves it.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Manage day-to-day project activities
Why it's wrong here
Managing day-to-day activities belongs to the Project Manager, who runs the stage and delivers products within tolerances; the Project Board sets direction and makes key decisions. It is tempting because the Board oversees the project, but delegation of delivery work to the Project Manager is the actual boundary; this would suit a Project Manager responsibilities question.
- ✓
Approve the Project Initiation Documentation
Why this is correct
Approving the Project Initiation Documentation is a Project Board responsibility, confirming the business case, plan and controls before the project proceeds. This decision sits with the Board under Directing a Project, satisfying the stem's requirement.
- ✓
Provide overall direction to the project
Why this is correct
Providing overall direction is a core Project Board responsibility, exercised through Directing a Project and accountability for the business case, risks and project success. The Board owns the project, so this correctly answers the stem.
- ✗
Specify the user requirements
Why it's wrong here
Specifying user requirements is the Senior User's responsibility, representing those who will use the products and defining their needs; the Project Board collectively does not specify them. It is tempting because the Senior User sits on the Board, but that role, not the Board as a body, owns requirements; this would be correct if the question asked about Senior User responsibilities.
- ✗
Prepare the Project Plan
Why it's wrong here
Preparing the Project Plan is the Project Manager's task, producing the plan that the Project Board then reviews and approves. It is tempting because the Board approves plans, but approval differs from authoring; the Project Manager owns plan creation. This would be correct if the question asked which responsibilities belong to the Project Manager.
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