PRINCE2F Project Initiation and Stages Practice Question
Which role is responsible for approving the Project Initiation Documentation?
⚠ Common exam trap
PeopleCert often tests the misconception that the Project Manager or a single board member (like the Senior User) can approve the PID, when in fact only the full Project Board has the authority to do so.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
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Project Board
The Project Board is responsible for approving the Project Initiation Documentation (PID) because it represents the collective authority of the business, user, and supplier interests. The PID formally authorizes the initiation of the project and commits resources, so only the Project Board has the necessary authority to approve it.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Project Board
Why this is correct
The Project Board holds collective accountability for the project's viability, so approving the Project Initiation Documentation sits with it rather than the Project Manager, who authors it. This satisfies the stem's requirement by matching PRINCE2's principle that authority to commit resources rests with the Board, not delegated delivery roles.
- ✗
Senior User
Why it's wrong here
The Senior User represents user interests on the Project Board and contributes to the PID, but approval requires the Board collectively, including the Executive and Senior Supplier. It is tempting because the Senior User reviews and signs off user-related content, not the document as a whole.
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Project Manager
Why it's wrong here
The Project Manager drafts and assembles the Project Initiation Documentation but cannot approve it, since approval authorises the project and sits with the Project Board. It is tempting because the Project Manager owns the document's production, yet approval authority is deliberately separated from authorship.
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Senior Supplier
Why it's wrong here
The Senior Supplier represents those delivering the products and provides supplier assurance; approval of the Project Initiation Documentation rests with the Project Board, specifically the Executive. It is tempting because suppliers do agree to deliver project outputs, but that concerns product delivery, not authorising the baseline documentation.
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Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This PRINCE2F practice question is part of Courseiva's free PeopleCert certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PRINCE2F exam.