PRINCE2F PRINCE2 Practices Practice Question
Which document is used by the Project Manager to report progress to the Project Board on a regular basis during a stage?
⚠ Common exam trap
A common mix-up: candidates confuse the Highlight Report with the Checkpoint Report, mistakenly thinking both go to the Project Board, but the Checkpoint Report is strictly for the Project Manager from the Team Manager.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Highlight Report
The Highlight Report is the correct document because it is specifically designed for the Project Manager to provide the Project Board with a regular summary of progress, achievements, and next steps during a management stage. It is typically produced at a frequency defined in the Communication Management Approach, ensuring the board remains informed without needing to attend detailed Checkpoint Reports.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
End Stage Report
Why it's wrong here
The End Stage Report summarises performance against the stage plan at the end of a stage, not on a regular basis during it. It is tempting because it is the primary vehicle for reporting stage-level progress to the Project Board, but the scenario requires a periodic checkpoint—the Checkpoint Report—which provides the regular, short-interval progress update the Project Manager uses to keep the Board informed between stage boundaries.
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Checkpoint Report
Why it's wrong here
Checkpoint Reports flow from the Team Manager to the Project Manager, not from the Project Manager to the Project Board. Highlight Reports serve that upward reporting purpose at the frequency agreed in the Communication Management Strategy, making them the correct document here.
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Exception Report
Why it's wrong here
An Exception Report is produced only when a stage or project is forecast to exceed its tolerances, not on a regular cadence. Highlight Reports provide the routine progress reporting to the Project Board during a stage, so the Exception Report fails the 'regular basis' requirement.
- ✓
Highlight Report
Why this is correct
The Highlight Report is the Project Manager's regular progress report to the Project Board during a stage, covering status, issues, and forecasts. It satisfies the stem's requirement for routine reporting within a stage, unlike End Stage Reports which are produced at stage boundaries.
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