PRINCE2F PRINCE2 Processes Practice Question
What is the difference between a Checkpoint Report and a Highlight Report in PRINCE2?
⚠ Common exam trap
PRINCE2F often tests the producer and audience of each report, so candidates must remember that Checkpoint Reports go from Team Manager to Project Manager, and Highlight Reports go from Project Manager to Project Board.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Checkpoint Reports are produced by the Team Manager for the Project Manager; Highlight Reports are produced by the Project Manager for the Project Board
Checkpoint Reports are produced by the Team Manager and provided to the Project Manager at a frequency defined in the Work Package, covering progress, issues, and next steps for that work package. Highlight Reports are produced by the Project Manager for the Project Board at a frequency defined in the Communication Management Strategy, summarizing stage progress, status, and any exceptions. This distinction in producer and audience is the core difference.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Checkpoint Reports are produced by the Project Board; Highlight Reports are produced by the Project Manager
Why it's wrong here
Checkpoint Reports are produced by the team manager for the project manager; Highlight Reports are produced by the project manager for the Project Board. Reversing authorship confuses the reporting hierarchy. The tempting Board-versus-manager split reflects escalation flow, but PRINCE2 assigns authorship to team manager and project manager respectively.
- ✗
Checkpoint Reports contain only quality information; Highlight Reports contain only progress information
Why it's wrong here
Checkpoint Reports cover progress, issues and next-period work for the team manager, not quality alone; Highlight Reports cover overall project progress, not only progress versus quality split. The tempting quality/progress split misreads both products' defined content, which PRINCE2 specifies by audience and period, not by information category.
- ✓
Checkpoint Reports are produced by the Team Manager for the Project Manager; Highlight Reports are produced by the Project Manager for the Project Board
Why this is correct
The axis of difference is author and audience: Checkpoint Reports flow from Team Manager to Project Manager on work package progress, while Highlight Reports flow from Project Manager to Project Board on stage progress. Different producers and recipients define each report.
- ✗
Checkpoint Reports are produced weekly; Highlight Reports are produced monthly
Why it's wrong here
Checkpoint Reports are produced at the frequency agreed for the team's work, commonly weekly or per work package; Highlight Reports are produced at the frequency defined in the communication management approach, often weekly or monthly. Fixed weekly/monthly timing misstates PRINCE2, which sets both frequencies by tolerance and communication planning, not calendar defaults.
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Same concept, more angles
2 more ways this is tested on PRINCE2F
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. What is the difference between a Highlight Report and a Checkpoint Report?
hard- A.Highlight Reports are produced weekly; Checkpoint Reports are produced daily
- B.There is no difference; they are the same document
- ✓ C.Highlight Reports are produced by the Project Manager; Checkpoint Reports are produced by the Team Manager
- D.Highlight Reports are for the Project Board; Checkpoint Reports are for the team
Why C: In PRINCE2, the Highlight Report is a formal report produced by the Project Manager for the Project Board to provide a summary of progress, while the Checkpoint Report is produced by the Team Manager for the Project Manager to report on progress within a Work Package. This distinction is defined in the PRINCE2 manual's 'Reporting' theme and the 'Controlling a Stage' process.
Variation 2. Which TWO of the following are differences between the Highlight Report and the Checkpoint Report?
hard- ✓ A.The Highlight Report is sent to the Project Board, while the Checkpoint Report is sent to the Project Manager
- B.The Highlight Report is a written document, while the Checkpoint Report is always verbal
- ✓ C.The Highlight Report is produced by the Project Manager, while the Checkpoint Report is produced by the Team Manager
- D.The Highlight Report covers the entire project, while the Checkpoint Report covers only a specific Work Package
- E.The Highlight Report is produced at the end of each stage, while the Checkpoint Report is produced weekly
Why A: Option A is correct because in PRINCE2 the Highlight Report is sent by the Project Manager to the Project Board to keep them informed of stage progress, whereas the Checkpoint Report is sent by the Team Manager to the Project Manager to report on progress within a Work Package. Option C is correct because the Highlight Report is produced by the Project Manager, while the Checkpoint Report is produced by the Team Manager. Option B is incorrect because both reports are written documents, not one written and one verbal. Option D is incorrect because the Highlight Report covers a stage, not the entire project, and the Checkpoint Report covers a Work Package. Option E is incorrect because the Highlight Report is produced at a frequency defined in the Communication Management Strategy (often monthly), not necessarily at the end of each stage, and the Checkpoint Report frequency is also defined by that strategy, not fixed as weekly.
JA
Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official PeopleCert exam blueprint
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