PRINCE2F PRINCE2 Processes Practice Question
The Project Board is considering whether to approve an Exception Plan. Which process should they use to make this decision?
⚠ Common exam trap
Watch out — candidates often confuse the process that creates the Exception Plan (Managing a Stage Boundary) with the process that approves it (Directing a Project), leading candidates to select the wrong process for the Board's decision-making role.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Directing a Project
The Project Board is responsible for making key decisions and exercising overall control over the project. When an Exception Plan is submitted, it is the Project Board's role to review and approve or reject it, which is a core activity of the 'Directing a Project' process. This process covers all high-level decision-making, including authorizing deviations from the plan.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Managing a Stage Boundary
Why it's wrong here
Managing a Stage Boundary produces the Exception Plan for the Board, but the decision to approve it is taken in Directing a Project, where the Board authorises the plan and any revised tolerances. Managing a Stage Boundary suits the Project Manager preparing and submitting that plan.
- ✓
Directing a Project
Why this is correct
Directing a Project is where the Project Board authorises Exception Plans, satisfying the stem's requirement that the Board approve one. Within this process, the "Authorise an Exception Plan" activity lets the Board review the plan and decide whether to permit the Stage or Project to proceed against revised tolerances.
- ✗
Controlling a Stage
Why it's wrong here
Controlling a Stage handles day-to-day progress of a single stage, so it cannot authorise an Exception Plan, which the Project Board approves when tolerances are forecast to be exceeded. It is tempting because the Stage Manager works within this process, but Board-level decisions on Exception Plans belong to Directing a Project.
- ✗
Closing a Project
Why it's wrong here
Closing a Project confirms delivery and handover of the finished product, so it cannot approve an Exception Plan mid-project. Directing a Project is where the Board reviews the Exception Plan and authorises continued work. Closing a Project suits a stage or project reaching its natural end.
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