PRINCE2F Business Case and Organizing Practice Question
During a project, the Senior User reports that a key benefit is no longer achievable due to a change in market conditions. The project manager needs to update the Business Case. Which role is responsible for ensuring that the Business Case reflects the changed benefits?
⚠ Common exam trap
The trap here is assuming that the Senior User updates the Business Case because they are responsible for benefits, but in PRINCE2 the Project Manager maintains the document.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Project Manager
The Project Manager is responsible for updating the Business Case when changes occur, such as a key benefit becoming unachievable. They gather input from the Senior User and other stakeholders, revise the document, and present it to the Project Board for approval. The Senior User specifies benefits but does not update the Business Case. The Project Board and Executive approve but do not update it. This ensures the Business Case remains a accurate reflection of the project's viability.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
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Project Board
Why it's wrong here
The Project Board approves the Business Case but does not update it. Their role is to review the updated Business Case and decide whether to continue with the project. The Project Manager is responsible for the actual revision of the document. The Board's decision is based on the information provided by the Project Manager, ensuring that the project remains aligned with business objectives.
- ✓
Project Manager
Why this is correct
The Project Manager is responsible for updating the Business Case to reflect changes in benefits, costs, risks, or timescales. They gather information from stakeholders, including the Senior User, and revise the document accordingly. The Project Manager ensures that the Business Case remains accurate and up-to-date, providing the Project Board with the necessary information to make informed decisions about the project's continuation.
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Senior User
Why it's wrong here
The Senior User is responsible for specifying the benefits and ensuring they are realized, but they do not update the Business Case. Their role is to provide information about benefit realization and any changes that may affect it. The Project Manager is the one who consolidates this information into the Business Case. The Senior User's focus is on the user perspective, not the document itself.
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Executive
Why it's wrong here
The Executive is accountable for the Business Case and ensures it aligns with corporate strategy, but they do not personally update it. The Project Manager is tasked with maintaining the Business Case. The Executive's role is to provide direction and make decisions based on the updated information. The responsibility for the document's content lies with the Project Manager.
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Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official PeopleCert exam blueprint
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