PRINCE2F Overview of PRINCE2 and Principles Practice Question
A project manager is starting a project to develop a new mobile application. The project board has asked the project manager to ensure that the project has a clear organizational structure with defined roles. The project manager is considering how to apply the 'defined roles and responsibilities' principle. Which action best demonstrates the application of this principle?
⚠ Common exam trap
The trap here is thinking that defined roles and responsibilities means the project manager does everything, or that roles can be combined without regard for separation of duties.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Documenting the project board, project manager, team manager, and project assurance roles in the project initiation documentation.
The 'defined roles and responsibilities' principle requires that the project has a clear organizational structure with agreed roles. Documenting the key roles in the project initiation documentation ensures that everyone understands their responsibilities and accountabilities, which is essential for effective governance and project success.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Allowing team members to self-organize and determine their own responsibilities as the project progresses.
Why it's wrong here
While self-organization can be beneficial in some methodologies, PRINCE2 requires defined roles and responsibilities to be established and agreed upon, not left to emerge. Without clear definition, there is a risk of confusion, gaps, and overlaps in accountability. The principle ensures that everyone knows what is expected of them from the start.
- ✗
Creating a RACI chart that assigns every task to the project manager.
Why it's wrong here
Assigning every task to the project manager does not demonstrate defined roles and responsibilities; it concentrates all responsibility on one person and fails to recognize the need for delegation and clear accountability across the team. This principle requires that all stakeholders understand their roles and that responsibilities are appropriately distributed.
- ✗
Assigning the senior user to also act as the project manager to reduce overhead.
Why it's wrong here
Combining the senior user and project manager roles violates the principle of defined roles and responsibilities because it creates a conflict of interest and blurs accountability. PRINCE2 requires distinct roles with clear separation, especially between the project board (which represents business, user, and supplier interests) and the project manager (who manages day-to-day activities).
- ✓
Documenting the project board, project manager, team manager, and project assurance roles in the project initiation documentation.
Why this is correct
This action clearly defines the key roles within the project organization and documents them in the project initiation documentation. The principle requires that roles and responsibilities are defined and understood by all involved. By specifying the project board, project manager, team manager, and project assurance, the project manager ensures a clear structure and accountability.
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JA
Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official PeopleCert exam blueprint
This PRINCE2F practice question is part of Courseiva's free PeopleCert certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PRINCE2F exam.