PRINCE2F PRINCE2 Processes Practice Question
A Project Manager is reviewing progress during a stage and notices that the stage is on track. Which report should the Project Manager send to the Project Board?
⚠ Common exam trap
PeopleCert often tests the distinction between reports sent to the Project Board versus those used within the project management team, and the trap here is confusing the Checkpoint Report (team-to-PM) with the Highlight Report (PM-to-Board) when the question specifies the recipient is the Project Board.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Highlight Report
The Highlight Report is the correct choice because it is the PRINCE2 management product used to provide the Project Board with a summary of progress at regular intervals during a stage. Since the stage is on track and no issues or deviations require escalation, the Project Manager should send a Highlight Report to keep the Board informed, not an Exception or End Stage Report.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
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Exception Report
Why it's wrong here
An Exception Report is produced only when a stage or project deviates beyond tolerance, so sending one for an on-track stage misrepresents status. It is tempting because it is a Project Board report, and it would be correct if the stage were forecast to exceed its tolerances.
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End Stage Report
Why it's wrong here
An End Stage Report is produced at the end of a stage to summarise performance and request authorisation for the next stage, but the scenario describes a review *during* a stage where progress is on track, so no stage boundary has been reached. It is tempting because the report does communicate stage progress to the Project Board, and it would be correct if the stage had completed and the board needed a formal review to approve the next stage plan.
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Checkpoint Report
Why it's wrong here
A Checkpoint Report is a progress update from a Team Manager to the Project Manager, not from the Project Manager to the Project Board; the correct report for the Project Board is a Highlight Report. It is tempting because both reports summarise stage progress, and a Checkpoint Report would be correct if the recipient were the Project Manager rather than the Project Board.
- ✓
Highlight Report
Why this is correct
The Highlight Report is the progress report the Project Manager sends to the Project Board at agreed intervals, summarising stage status, actuals against plan and any exceptions. It satisfies the requirement to report on-track stage progress to the Board.
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