PRINCE2F PRINCE2 Processes Practice Question
A project manager is closing a project using the Closing a Project process. The project has delivered all products, but the business case has not been fully realized because the expected benefits will take longer to materialize. What should the project manager do with the Benefits Management Approach?
⚠ Common exam trap
PeopleCert often tests the misconception that the Benefits Management Approach is only relevant during project execution and can be discarded at closure, but PRINCE2 requires it to be updated and handed over for ongoing benefit management.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Update the Benefits Management Approach with actual results and recommend a follow-on action plan
In PRINCE2, the Benefits Management Approach is a living document that must be updated with actual results during the Closing a Project process, even if benefits are not yet fully realized. Since the business case has not been fully realized, the project manager should record the actual benefits achieved and recommend a follow-on action plan for the remaining benefits to be managed post-project. This ensures that the expected benefits are not lost and that the organization can continue to pursue them.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Discard the Benefits Management Approach as it is no longer needed
Why it's wrong here
The approach is needed for post-project benefits management.
- ✓
Update the Benefits Management Approach with actual results and recommend a follow-on action plan
Why this is correct
This ensures benefits are tracked after project closure.
- ✗
Pass the Benefits Management Approach to the project board for ongoing management
Why it's wrong here
The project board is dissolved at closure; corporate management takes over.
- ✗
Confirm that all benefits have been realized and close the project
Why it's wrong here
Benefits have not been fully realized, so this would be inaccurate.
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