The correct answer is to use the Publish to web feature, which generates an embed code creating a publicly accessible URL that allows anyone with the link to view the report without requiring an Azure AD account. This works because it bypasses tenant-level authentication entirely, making it ideal for sharing with external users who lack Azure AD credentials in your organization’s tenant. On the PL-900 exam, this concept tests your understanding of Power BI sharing options beyond Azure AD B2B guest invitations, which require the external user to have an Azure AD identity in your tenant. A common trap is assuming guest user setup is the only method for external sharing, but Publish to web is the correct choice when no Azure AD account exists. Remember the memory tip: “Public link, no AD sink” — if the user has no Azure AD, think Publish to web for a direct, authentication-free share.
PL-900 Demonstrate the capabilities of Power BI Practice Question
This PL-900 practice question tests your understanding of demonstrate the capabilities of power bi. Match the stated requirement to the specific cloud service, access model, or configuration option — many options are valid in isolation but not for this scenario. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
Which TWO actions are supported by Power BI to share a report with external users who do not have an Azure Active Directory (Azure AD) account in the tenant?
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Publish the report to the web (embed code) and share the link.
Option C is correct because Power BI's 'Publish to web' feature generates an embed code that creates a publicly accessible URL, allowing anyone with the link to view the report without requiring an Azure AD account. This bypasses tenant-level authentication entirely, making it suitable for sharing with external users who lack Azure AD credentials in the organization's tenant.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
✗
Share the report directly by entering the external user's email address.
Why it's wrong here
Direct sharing requires users to have accounts in the tenant.
✗
Export the report to PDF and share the file via a shared drive.
Why it's wrong here
Export to PDF is possible but not a sharing feature; the question asks for sharing actions supported by Power BI.
✓
Publish the report to the web (embed code) and share the link.
Why this is correct
Publish to web creates a public link.
Related concept
Read the scenario before looking for a memorised answer.
✗
Send the report as an email attachment to the external user.
Why it's wrong here
Power BI does not support emailing reports as attachments.
✓
Invite the external user as a guest user in Azure AD B2B and share the report.
Why this is correct
External users can be invited as guests.
Related concept
Read the scenario before looking for a memorised answer.
Common exam traps
Common exam trap: answer the scenario, not the keyword
The trap here is that candidates often confuse the 'Share' dialog's email entry (which requires Azure AD authentication) with the 'Publish to web' feature (which does not), or mistakenly think Power BI can email report files as attachments like a traditional BI tool.
Detailed technical explanation
How to think about this question
The 'Publish to web' option creates an anonymous, unauthenticated public URL that embeds the report in an iframe or opens it in a browser, using a unique embed code tied to the report's dataset. This method is ideal for scenarios like public dashboards or external portals, but it carries a security risk because anyone with the link can view the data, and it cannot be restricted by IP or domain. Azure AD B2B guest users, on the other hand, are invited with a specific email identity and authenticate via their own Azure AD or Microsoft account, allowing granular control over permissions and access revocation.
KKey Concepts to Remember
Read the scenario before looking for a memorised answer.
Find the constraint that changes the correct option.
Eliminate answers that are true in general but not in this case.
TExam Day Tips
→Watch for words such as best, first, most likely and least administrative effort.
→Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
Got this wrong? Here's your next step.
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
Demonstrate the capabilities of Power BI — This question tests Demonstrate the capabilities of Power BI — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: Publish the report to the web (embed code) and share the link. — Option C is correct because Power BI's 'Publish to web' feature generates an embed code that creates a publicly accessible URL, allowing anyone with the link to view the report without requiring an Azure AD account. This bypasses tenant-level authentication entirely, making it suitable for sharing with external users who lack Azure AD credentials in the organization's tenant.
What should I do if I get this PL-900 question wrong?
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
About these practice questions
Courseiva creates original exam-style practice questions with explanations and wrong-answer analysis. It does not publish real exam questions, exam dumps, or protected exam content. Learn why practice questions differ from exam dumps →
These questions test the same concept from different angles. Work through them to make sure you can recognise it however the exam phrases it.
Variation 1. A marketing team wants to share a Power BI dashboard with external stakeholders who do not have Power BI licenses. Which sharing method should the team use?
easy
A.Share the dashboard from the Power BI service
B.Add the stakeholders to a Power BI workspace with viewer role
✓ C.Use Publish to web (embed code) to create a public link
D.Export the report to PDF and email it
Why C: Option C is correct because 'Publish to web' generates an embed code that creates a publicly accessible link to the Power BI dashboard, which can be viewed by anyone without requiring a Power BI license or authentication. This is the only method listed that allows external stakeholders without licenses to access the dashboard directly in a browser.
Last reviewed: Jun 11, 2026
Question Discussion
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This PL-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-900 exam.
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