Quick Answer
The answer is the “When an item is created” trigger for SharePoint. This trigger is correct because it is an event-driven trigger that fires automatically the moment a new item—such as a new employee record—is added to the specified SharePoint list, making it the ideal choice for sending a welcome email without any manual steps. On the PL-900 exam, this question tests your understanding of how triggers differ from actions, and a common trap is confusing “When an item is created” with “When an item is modified,” which would send the email on edits instead of new entries. Remember the memory tip: “New item, new trigger—creation is the key.”
This PL-900 practice question tests your understanding of demonstrate the capabilities of power automate. Read the scenario carefully and evaluate each option against the stated constraints before committing to an answer. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
A company wants to automate sending a welcome email to new employees after they are added to a SharePoint list. Which type of trigger should be used in the Power Automate flow?
For a selected item - SharePoint
Why wrong: Incorrect. This is a manual trigger for selected items, not automatic.
Recurrence
Why wrong: Incorrect. This runs on a schedule, not on creation of an item.
Start and wait for an approval
Why wrong: Incorrect. This is for approval workflows, not for creation events.
When an item is created - SharePoint
Correct. This trigger initiates the flow when a new item is added to the list.
Answer choices
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
When an item is created - SharePoint
The 'When an item is created - SharePoint' trigger is the correct choice because it initiates the flow automatically whenever a new item (in this case, a new employee record) is added to the specified SharePoint list. This event-driven trigger eliminates the need for manual intervention, making it ideal for automating the welcome email process immediately upon creation.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
For each option: why learners choose it and why it is or isn't the right answer here.
For a selected item - SharePoint
Why it's wrong here
Incorrect. This is a manual trigger for selected items, not automatic.
Recurrence
Why it's wrong here
Incorrect. This runs on a schedule, not on creation of an item.
Start and wait for an approval
Why it's wrong here
Incorrect. This is for approval workflows, not for creation events.
When an item is created - SharePoint
Why this is correct
Correct. This trigger initiates the flow when a new item is added to the list.
Related concept
Read the scenario before looking for a memorised answer.
Common exam traps
The trap here is that candidates often confuse manual triggers (like 'For a selected item') with event-driven triggers, or mistakenly think a scheduled trigger (Recurrence) can achieve real-time automation, when only a creation trigger directly responds to the SharePoint list event.
Detailed technical explanation
Under the hood, the 'When an item is created' trigger uses SharePoint's webhook capabilities to listen for creation events, ensuring near-real-time execution without polling. In a real-world scenario, if the SharePoint list contains columns like 'Employee Name' and 'Email', the flow can dynamically populate the welcome email using dynamic content from the trigger output, and the trigger can be scoped to a specific list or folder to avoid unintended triggers.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
A cloud solutions architect for a retail company is evaluating services for a new workload. The correct answer here reflects best practice for the specific scenario described — not a general cloud recommendation. Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option. Cloud exam questions reward reading the constraint carefully: the same technology can be right or wrong depending on the use case.
What to study next
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FAQ
Demonstrate the capabilities of Power Automate — This question tests Demonstrate the capabilities of Power Automate — Read the scenario before looking for a memorised answer..
The correct answer is: When an item is created - SharePoint — The 'When an item is created - SharePoint' trigger is the correct choice because it initiates the flow automatically whenever a new item (in this case, a new employee record) is added to the specified SharePoint list. This event-driven trigger eliminates the need for manual intervention, making it ideal for automating the welcome email process immediately upon creation.
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
Read the scenario before looking for a memorised answer.
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Last reviewed: Jun 11, 2026
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