- A
Use a 'When an item is created' trigger with a condition on Score > 50 and Status = 'New'. Use 'Send an email' to notify the manager and include a link to a Power Apps approval screen. Use a separate flow triggered by an HTTP request from Power Apps to update the item.
Why wrong: This does not handle the 7-day timeout or automatic reminders.
- B
Use a 'When an item is created' trigger with a condition on Score > 50 and Status = 'New'. Inside the condition, use 'Start and wait for an approval' with a 7-day timeout. After approval, update item and send email. For reminders, create a separate scheduled flow that runs every 2 days, queries SharePoint for items with Status = 'New' and approval pending, and sends an email.
This design separates the concerns: the main flow handles creation and approval with timeout, and the scheduled flow handles reminders.
- C
Use a 'When an item is created' trigger with a condition on Score > 50 and Status = 'New'. Inside the condition, use 'Start and wait for an approval' with a 7-day timeout. After approval, update the item and send email. Use 'Parallel branch' to send a reminder every 2 days by adding a 'Delay' action followed by an email.
Why wrong: Parallel branch with a delay does not repeat every 2 days; it only delays once.
- D
Use a 'Recurrence' trigger that runs every hour, queries the SharePoint list for items with Status = 'New' and Score > 50, then sends an approval request. Use a 'Delay until' action to set a 7-day timeout. Use a 'Compose' action to track reminders.
Why wrong: This approach is less efficient and does not use the built-in approval timeout.
Quick Answer
The answer is Option B, which uses a separate scheduled flow for reminders and the 'Start and wait for an approval' action with a 7-day timeout. This design correctly splits the core approval logic from the reminder mechanism, ensuring that the approval flow triggers on item creation with a condition checking Score > 50 and Status = 'New', while the recurrence-based reminder flow runs every 2 days to query SharePoint for pending approvals and send email alerts. On the PL-900 exam, this scenario tests your understanding of how to combine trigger conditions, approval timeouts, and parallel scheduled flows—a common trap is trying to cram reminders into the same flow using loops or delays, which Microsoft explicitly avoids in best practices. Remember the key principle: the approval action itself handles the timeout, while a separate recurrence flow handles periodic reminders. Memory tip: "One flow for the deadline, another for the nudge."
PL-900 Practice Question: Demonstrate the capabilities of Power Automate
This PL-900 practice question tests your understanding of demonstrate the capabilities of power automate. Read the scenario carefully and evaluate each option against the stated constraints before committing to an answer. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
You are a Power Automate administrator for Contoso Corporation. The company uses Microsoft 365 E5 licenses. The sales team uses a SharePoint Online list named 'Leads' to track potential customers. The list has columns: Title (single line of text), Email (single line of text), Status (choice: New, Contacted, Qualified, Lost), and Score (number). The sales manager wants to automate the following process: When a new lead is added with Status = 'New' and Score > 50, an approval request should be sent to the manager. If approved, the lead Status should be updated to 'Contacted' and an email should be sent to the lead's email address. If rejected, the lead Status should be updated to 'Lost'. Additionally, if the lead is not approved within 7 days, the flow should automatically set Status to 'Lost'. The manager is often on leave, so the flow should also send a reminder to the manager every 2 days if the approval is pending. You need to design the flow using Power Automate. Which of the following designs best meets the requirements?
Clue words in this question
Noticing these words before you look at the options changes how you read each choice.
Clue:
"best"Why it matters: Signals that multiple options may be partially correct. Choose the option that most directly solves the exact problem described, not the one that sounds most complete.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
Use a 'When an item is created' trigger with a condition on Score > 50 and Status = 'New'. Inside the condition, use 'Start and wait for an approval' with a 7-day timeout. After approval, update item and send email. For reminders, create a separate scheduled flow that runs every 2 days, queries SharePoint for items with Status = 'New' and approval pending, and sends an email.
Option B correctly uses a recurrence trigger to check for pending approvals and send reminders, and also uses the 'Start and wait for an approval' action which can have a timeout. Option A uses a trigger on item creation but does not handle the 7-day timeout or reminders. Option C uses a manual trigger which is not automated. Option D uses an approval action without timeout and does not handle reminders.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Use a 'When an item is created' trigger with a condition on Score > 50 and Status = 'New'. Use 'Send an email' to notify the manager and include a link to a Power Apps approval screen. Use a separate flow triggered by an HTTP request from Power Apps to update the item.
Why it's wrong here
This does not handle the 7-day timeout or automatic reminders.
- ✓
Use a 'When an item is created' trigger with a condition on Score > 50 and Status = 'New'. Inside the condition, use 'Start and wait for an approval' with a 7-day timeout. After approval, update item and send email. For reminders, create a separate scheduled flow that runs every 2 days, queries SharePoint for items with Status = 'New' and approval pending, and sends an email.
Why this is correct
This design separates the concerns: the main flow handles creation and approval with timeout, and the scheduled flow handles reminders.
Clue confirmation
The clue word "best" in the question point toward this answer.
Related concept
Read the scenario before looking for a memorised answer.
- ✗
Use a 'When an item is created' trigger with a condition on Score > 50 and Status = 'New'. Inside the condition, use 'Start and wait for an approval' with a 7-day timeout. After approval, update the item and send email. Use 'Parallel branch' to send a reminder every 2 days by adding a 'Delay' action followed by an email.
Why it's wrong here
Parallel branch with a delay does not repeat every 2 days; it only delays once.
- ✗
Use a 'Recurrence' trigger that runs every hour, queries the SharePoint list for items with Status = 'New' and Score > 50, then sends an approval request. Use a 'Delay until' action to set a 7-day timeout. Use a 'Compose' action to track reminders.
Why it's wrong here
This approach is less efficient and does not use the built-in approval timeout.
Common exam traps
Common exam trap: answer the scenario, not the keyword
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Detailed technical explanation
How to think about this question
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
KKey Concepts to Remember
- Read the scenario before looking for a memorised answer.
- Find the constraint that changes the correct option.
- Eliminate answers that are true in general but not in this case.
- Use explanations to understand the rule behind the answer.
TExam Day Tips
- Underline the problem statement mentally.
- Watch for words such as best, first, most likely and least administrative effort.
- Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A cloud solutions architect for a retail company is evaluating services for a new workload. The correct answer here reflects best practice for the specific scenario described — not a general cloud recommendation. Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option. Cloud exam questions reward reading the constraint carefully: the same technology can be right or wrong depending on the use case.
What to study next
Got this wrong? Here's your next step.
Identify which PL-900 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
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FAQ
Questions learners often ask
What does this PL-900 question test?
Demonstrate the capabilities of Power Automate — This question tests Demonstrate the capabilities of Power Automate — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: Use a 'When an item is created' trigger with a condition on Score > 50 and Status = 'New'. Inside the condition, use 'Start and wait for an approval' with a 7-day timeout. After approval, update item and send email. For reminders, create a separate scheduled flow that runs every 2 days, queries SharePoint for items with Status = 'New' and approval pending, and sends an email. — Option B correctly uses a recurrence trigger to check for pending approvals and send reminders, and also uses the 'Start and wait for an approval' action which can have a timeout. Option A uses a trigger on item creation but does not handle the 7-day timeout or reminders. Option C uses a manual trigger which is not automated. Option D uses an approval action without timeout and does not handle reminders.
What should I do if I get this PL-900 question wrong?
Identify which PL-900 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
Are there clue words in this question I should notice?
Yes — watch for: "best". Signals that multiple options may be partially correct. Choose the option that most directly solves the exact problem described, not the one that sounds most complete.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
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Last reviewed: Jun 21, 2026
This PL-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-900 exam.
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