Quick Answer
The correct answer is caching of data by Power Apps, because Power Apps stores a local copy of Dataverse data to boost performance and reduce redundant network requests. When a record is created in one app, the cached data in another app remains unchanged until a manual refresh or re-query forces the app to fetch the latest information from Dataverse. On the Microsoft Power Platform Fundamentals PL-900 exam, this concept tests your understanding of how Power Apps balances speed with data freshness—a common trap is assuming Dataverse automatically syncs across all apps in real time. Remember that caching is by design, controlled by the 'Enable data caching' setting in the app's advanced settings, and it explains why new records don't appear instantly across apps. For a memory tip, think "Cache is a snapshot, not a live feed"—just like a photo, it stays still until you take a new one.
This PL-900 practice question tests your understanding of identify foundational components of microsoft power platform. Read the scenario carefully and evaluate each option against the stated constraints before committing to an answer. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
An organization uses Dataverse as a data source for multiple Power Apps. They notice that records created in one app do not appear in another app until the page is refreshed. Which concept explains this behavior?
Caching of data by Power Apps
Power Apps caches data to improve performance, leading to delays in seeing updates.
Different Dataverse environments used
Why wrong: If same environment, data should be shared.
Delegation limitations of the data source
Why wrong: Delegation affects what data can be processed server-side, not refresh behavior.
Use of Patch mode instead of SubmitForm
Why wrong: Patch mode still writes to Dataverse immediately.
Answer choices
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
Caching of data by Power Apps
Power Apps caches data from Dataverse locally to improve performance and reduce network calls. When a record is created in one app, the cache in another app is not automatically invalidated, so the new record does not appear until the user manually refreshes the page or triggers a re-query. This caching behavior is by design to minimize latency and is controlled by the 'Enable data caching' setting in the app's advanced settings.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
For each option: why learners choose it and why it is or isn't the right answer here.
Caching of data by Power Apps
Why this is correct
Power Apps caches data to improve performance, leading to delays in seeing updates.
Related concept
Read the scenario before looking for a memorised answer.
Different Dataverse environments used
Why it's wrong here
If same environment, data should be shared.
Delegation limitations of the data source
Why it's wrong here
Delegation affects what data can be processed server-side, not refresh behavior.
Use of Patch mode instead of SubmitForm
Why it's wrong here
Patch mode still writes to Dataverse immediately.
Common exam traps
Microsoft often tests the misconception that data synchronization across apps is automatic in Dataverse, leading candidates to incorrectly choose delegation or environment differences, when the real issue is the client-side caching behavior that requires a manual or programmatic refresh.
Detailed technical explanation
Under the hood, Power Apps uses an in-memory cache that stores query results from Dataverse with a default time-to-live (TTL) that can be configured via the 'Expiry' setting in the data source advanced options. When a user creates a record, the cache in the originating app is updated immediately, but other apps sharing the same data source do not receive a push notification; they must re-execute the query to see changes. In real-world scenarios, this can lead to stale data in dashboards or multi-user apps if not handled with explicit Refresh() calls or timer controls.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
A healthcare organisation deploys an application with a public-facing web tier and a private database tier. The database subnet has no public IP and only accepts connections from the web tier's security group. Questions like this test whether you can design cloud network isolation using VNets/VPCs, subnets, and security group rules.
What to study next
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FAQ
Identify foundational components of Microsoft Power Platform — This question tests Identify foundational components of Microsoft Power Platform — Read the scenario before looking for a memorised answer..
The correct answer is: Caching of data by Power Apps — Power Apps caches data from Dataverse locally to improve performance and reduce network calls. When a record is created in one app, the cache in another app is not automatically invalidated, so the new record does not appear until the user manually refreshes the page or triggers a re-query. This caching behavior is by design to minimize latency and is controlled by the 'Enable data caching' setting in the app's advanced settings.
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
Read the scenario before looking for a memorised answer.
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Last reviewed: Jun 30, 2026
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