PL-900 Practice Question: Demonstrate the capabilities of Power Automate
A support team wants a Power Automate cloud flow to create a Planner task automatically whenever a new item is added to a SharePoint list named 'SupportRequests'. The flow must use the item's Title as the task title. Which trigger should the maker use to start the flow?
⚠ Common exam trap
Watch out — candidates often confuse the SharePoint file trigger with the list item trigger; 'When a file is created' applies to document libraries, while 'When an item is created' applies to lists.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
When an item is created for SharePoint
The SharePoint 'When an item is created' trigger is the correct starting point because it fires on new list items and exposes the item's fields, including Title. That output can be mapped directly into the Planner 'Create a task' action, producing a task with the same title. Other triggers target files, forms, or existing Planner tasks and would not detect new SupportRequests entries.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
When a file is created (properties only) for SharePoint
Why it's wrong here
The 'When a file is created (properties only)' trigger fires when a document is uploaded to a SharePoint document library, not when a list item is created. A SupportRequests list stores list items, not files, so this trigger would never fire for the scenario. It is designed for document libraries and returns file metadata rather than list item fields such as Title.
- ✗
When a task is created for Planner
Why it's wrong here
The Planner 'When a task is created' trigger fires when a task already exists in Planner. Using it would create a circular or redundant scenario: the flow is supposed to create the Planner task, not react to one. It cannot detect new SharePoint list items, so it does not meet the stated trigger requirement.
- ✓
When an item is created for SharePoint
Why this is correct
The 'When an item is created' trigger fires when a new item is added to a SharePoint list. It returns the item's field values, including Title, which can then be passed to the Planner 'Create a task' action. This trigger directly matches the requirement of reacting to a new SupportRequests list item and using its Title as the task title.
- ✗
When a new response is submitted for Microsoft Forms
Why it's wrong here
The 'When a new response is submitted' trigger fires when someone completes a Microsoft Forms survey. It has no connection to SharePoint list items and would not detect new SupportRequests entries. Using this trigger would require an entirely different data source, so it cannot satisfy the requirement of reacting to a SharePoint list item creation.
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Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official Microsoft exam blueprint
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