PL-900 Practice Question: Manage the Microsoft Power Platform environment
A Power Platform administrator notices that a production environment has exceeded its storage quota. The administrator needs to free up storage without impacting active solutions. Which action should the administrator take first?
⚠ Common exam trap
Watch out — candidates often assume deleting audit logs is the quickest fix, but the question emphasizes 'without impacting active solutions,' and audit logs are often not the largest storage consumer, making analysis of custom tables the correct first step.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Analyze storage by entity and delete unused custom tables
Analyzing storage by entity allows the administrator to identify which custom tables consume the most space, and deleting unused custom tables directly frees up storage without affecting active solutions. This is the recommended first step in the Power Platform admin center, as it targets the root cause of storage overage while preserving production functionality.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Analyze storage by entity and delete unused custom tables
Why this is correct
Analysing storage by entity identifies which custom tables consume the most capacity, letting the administrator delete genuinely unused ones. This frees quota directly without altering or removing components that active solutions depend on, satisfying the no-impact constraint.
- ✗
Increase the storage quota
Why it's wrong here
Purchasing additional capacity consumes budget and addresses the symptom rather than reclaiming space, and the stem asks for the first action to free storage. It is tempting because quota increases are legitimate when capacity planning justifies them, but that is a commercial decision, not the immediate remediation of reclaimable data.
- ✗
Remove the environment and create a new one
Why it's wrong here
Deleting the environment destroys its solutions, flows, apps and data, directly violating the requirement to avoid impacting active solutions. It is tempting because a fresh environment starts with clean storage, but that is a last-resort rebuild scenario after migration, not a first step for reclaiming space in a live production environment.
- ✗
Delete all audit logs older than 30 days
Why it's wrong here
Audit logs are retained for compliance and forensic purposes, so purging them breaches retention obligations and does not target the largest storage consumers, which are typically Dataverse tables and file or binary attachments. It is tempting because logs accumulate silently, but retention settings are governed by policy, not ad hoc deletion.
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JA
Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This PL-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-900 exam.