This MB-920 practice question tests your understanding of describe the core capabilities of the finance and operations apps. Read the scenario carefully and evaluate each option against the stated constraints before committing to an answer. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
An organization uses Dynamics 365 Project Operations. A project manager needs to track the budget consumption and actual costs against the approved budget for a project. Which feature should they use?
Project budget and cost control
Project budget and cost control tracks budget vs actual costs.
Expense management
Why wrong: Expense management handles expense reports, not overall budget tracking.
Time entry
Why wrong: Time entry records hours worked, not budget consumption.
Resource scheduling
Why wrong: Resource scheduling assigns resources to tasks, not budget tracking.
Answer choices
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
Project budget and cost control
Project budget and cost control in Dynamics 365 Project Operations enables project managers to track budget consumption and actual costs against the approved budget. This feature provides real-time visibility into budget variances, cost overruns, and remaining budget, directly supporting the requirement to monitor financial performance against the plan.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
For each option: why learners choose it and why it is or isn't the right answer here.
Project budget and cost control
Why this is correct
Project budget and cost control tracks budget vs actual costs.
Related concept
Read the scenario before looking for a memorised answer.
Expense management
Why it's wrong here
Expense management handles expense reports, not overall budget tracking.
Time entry
Why it's wrong here
Time entry records hours worked, not budget consumption.
Resource scheduling
Why it's wrong here
Resource scheduling assigns resources to tasks, not budget tracking.
Common exam traps
The trap here is that candidates often confuse expense management (which handles individual cost items) with the broader budget control feature, but the question specifically asks for tracking budget consumption and actual costs against the approved budget, which is the core purpose of project budget and cost control.
Detailed technical explanation
Under the hood, Project budget and cost control integrates with the project cost actuals from time, expense, and material entries, and compares them against the budget lines defined in the project plan. It uses budget check rules and budget control framework to prevent overruns at the transaction level, and provides drill-down capabilities to analyze variances by cost category or resource. In a real-world scenario, a project manager can set up a budget for a fixed-price project and receive alerts when actual costs exceed 80% of the budget, enabling proactive corrective actions.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
A startup's cloud architect reviews their monthly bill and notices costs are higher than expected for a long-running batch job. Switching from on-demand instances to Reserved Instances — or using Spot/Preemptible VMs — can reduce compute costs by up to 72 %. Questions like this test whether you understand the tradeoffs between commitment, flexibility, and cost across cloud pricing models.
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FAQ
Describe the core capabilities of the finance and operations apps — This question tests Describe the core capabilities of the finance and operations apps — Read the scenario before looking for a memorised answer..
The correct answer is: Project budget and cost control — Project budget and cost control in Dynamics 365 Project Operations enables project managers to track budget consumption and actual costs against the approved budget. This feature provides real-time visibility into budget variances, cost overruns, and remaining budget, directly supporting the requirement to monitor financial performance against the plan.
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
Read the scenario before looking for a memorised answer.
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Last reviewed: Jun 24, 2026
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