PK0-005 Project Management Concepts Practice Test 9 — 15 Questions

Question 1

A project manager is drafting the document that formally outlines how the project team will be structured, how often status reports will be delivered, and which tools will be used for tracking tasks. This document will be reviewed and approved before execution begins. Which document is the project manager creating?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Project management plan. The project management plan is the comprehensive, approved document that guides how the project is executed and controlled. It integrates subsidiary plans covering scope, schedule, cost, quality, resources, communications, risk, procurement, and stakeholder engagement. Because the scenario involves defining team structure, reporting cadence, and tracking tools as execution guidance, the project management plan is the artifact being created.

Answer

Statement of work

Answer

Business case

Answer

Project charter

Question 2

A project manager is developing the project charter for a new payroll system. The sponsor asks which document will formally authorize the project and give the project manager authority to apply organizational resources. Which document should the project manager reference?

Accepted Answer

Project charter. The project charter is the document that formally authorizes the project and grants the project manager authority to apply organizational resources. The business case and benefits management plan support the decision to invest, while the project management plan describes execution and control after authorization, so the charter is the correct reference.

Answer

Benefits management plan

Answer

Project management plan

Answer

Business case

Question 3

A project manager learns that a key supplier will deliver a critical component three weeks late because of a raw material shortage at the supplier's factory. The project manager immediately notifies the sponsor, contacts two alternate vendors for quotes, and begins revising the schedule to reflect a possible slip. Which risk response strategy is the project manager applying?

Accepted Answer

Mitigate. Mitigation lowers the probability or impact of an identified threat. Contacting alternate vendors and revising the schedule to absorb a possible delay directly reduces the impact of the supplier's late delivery, while notifying the sponsor maintains transparency. The risk remains active, so the response cannot be avoidance, transfer, or acceptance.

Answer

Avoid

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Accept

Answer

Transfer

Question 4

A project manager is planning a project in a weak matrix organization. The project manager has limited authority over team members who report to functional managers. Which TWO actions should the project manager take to improve the ability to influence project outcomes? (Choose two.)

Accepted Answer

Build strong relationships with functional managers and team members to gain trust and cooperation.. In a weak matrix, the project manager has limited formal authority, so influence must come from negotiation and relationship building. Negotiating and documenting resource commitments with functional managers clarifies availability, while building trust encourages cooperation. These two actions directly improve the project manager's ability to influence outcomes without relying on positional power.

Answer

Assign all project tasks to the project manager to avoid dependence on functional teams.

Answer

Escalate every resource conflict to the project sponsor immediately.

Answer

Request that the organization change to a strong matrix structure before starting the project.

Question 5

A project manager is building the project team for a six-month software implementation. The organization uses a weak matrix structure. The project manager needs two developers, but the functional manager controls their day-to-day assignments and performance reviews. Which action should the project manager take FIRST to secure these resources?

Accepted Answer

Negotiate directly with the functional manager to agree on the developers' allocation and availability.. Because the organization is a weak matrix, the functional manager holds the real authority over staff assignments and performance. The project manager's first and most effective move is direct negotiation to secure named resources and an agreed level of availability, which establishes a documented commitment. Only if that negotiation fails should escalation to a higher authority such as the sponsor be considered.

Answer

Add the developers to the project team directory and begin assigning them tasks in the schedule.

Answer

Escalate to the project sponsor to force the functional manager to release the developers.

Answer

Issue a resource requisition through the PMO and wait for the developers to be assigned automatically.

Question 6

Midway through a six-month project, the project manager notices that the team has completed 40 percent of the planned work but has consumed 60 percent of the budget. The sponsor asks for a forecast of the total cost at completion based on current performance. Which earned value metric should the project manager use to answer this question?

Accepted Answer

Estimate at completion (EAC). Estimate at completion forecasts the total cost of the project upon completion. Given that the team has consumed more budget than work completed, the sponsor needs a revised total, which EAC provides. Cost variance, SPI, and estimate to complete each describe only part of the picture and cannot alone answer a total-cost-at-completion question.

Answer

Schedule performance index (SPI)

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Cost variance (CV)

Answer

Estimate to complete (ETC)

Question 7

A project manager has been authorized to lead a new customer-portal replacement effort. Before any detailed scheduling begins, the PM needs to formally document the measurable outcomes the portal must achieve, the boundaries of what will and will not be delivered, and the acceptance criteria the customer will use. Which document should the project manager produce FIRST to capture these items?

Accepted Answer

Project scope statement. Measurable objectives, deliverable descriptions, scope boundaries, and acceptance criteria are all components of the project scope statement, which is developed once the project is authorized. The charter authorizes and sets high-level direction, while a work breakdown schedule and a responsibility assignment matrix address timing and staffing. Because the PM must document what acceptance will look like, the scope statement is the correct artifact.

Answer

Project charter

Answer

Work breakdown schedule

Answer

Responsibility assignment matrix

Question 8

A project manager is closing a project that was terminated early by the sponsor due to a strategic shift. The team has completed some deliverables, and the customer has paid for work performed. Which activity is MOST important for the project manager to perform during closure?

Accepted Answer

Document lessons learned and archive project records for future reference.. When a project is terminated early, the project manager must still perform closure activities, with lessons learned and archiving being the most critical. These actions preserve knowledge, satisfy governance and audit requirements, and ensure the organization benefits from the experience even though the full scope was not delivered.

Answer

Complete the remaining scope to deliver all planned features.

Answer

Initiate a new project to deliver the canceled features.

Answer

Reassign the team to new projects without updating project documentation.

Question 9

A project manager has just received formal approval to proceed with a new payroll system project. The sponsor asked for a document that formally names the project manager and gives authority to apply organizational resources to project activities. Which document should the project manager reference?

Accepted Answer

The project charter. The charter is the formal authorization artifact produced during initiation. It links the project to the organization's strategic objectives, identifies the sponsor, names the project manager, and delegates the authority to apply resources. Without it, the project manager has no recognized mandate to commit people, budget, or equipment, which is why the sponsor points to this document.

Answer

The benefits management plan

Answer

The business case

Answer

The project management plan

Question 10

A project manager is preparing to close out a construction project. The final deliverable was accepted by the customer two weeks ago, but several team members have already been reassigned to a new initiative. The project manager still needs to obtain formal sign-off from the customer, archive project documents, and release remaining resources. Which activity should the project manager complete FIRST in the closing phase?

Accepted Answer

Obtain formal acceptance and sign-off of the final deliverable from the customer. Formal acceptance and sign-off of the final deliverable is the gateway activity in the closing phase. Without documented customer acceptance, the project cannot be declared complete, and activities such as archiving, releasing resources, and capturing lessons learned would rest on an unverified outcome. Securing sign-off first ensures all remaining closing activities reflect a confirmed, accepted deliverable and protects the project manager from contractual or payment disputes.

Answer

Archive all project documents and lessons learned in the organizational repository

Answer

Conduct a lessons learned session with the remaining stakeholders

Answer

Release all remaining project team members and close their assignments

Question 11

A project manager is building the team for a data-migration project. The sponsor wants to know how the PM will acquire personnel, how team members will be trained and managed, how performance will be appraised, and how the team will eventually be released. In which project management plan component should the PM document these items?

Accepted Answer

Resource management plan. Team acquisition, development, performance appraisal, and release criteria are all addressed in the resource management plan, which also covers roles, responsibilities, and reporting relationships. The communications plan governs information distribution, and the procurement plan covers external purchases. Because the sponsor asked specifically about how people will be obtained, developed, evaluated, and transitioned off the project, the resource management plan is the correct component.

Answer

Procurement management plan

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Communications management plan

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Staffing management plan

Question 12

A project manager is leading a distributed team across three time zones. The project has a fixed deadline and high uncertainty in requirements. The sponsor wants frequent demonstrations of working product. Which project life cycle is MOST appropriate?

Accepted Answer

Adaptive life cycle. An adaptive life cycle is most appropriate because it handles high uncertainty through short iterations that produce working product for frequent demonstrations. It also accommodates changing requirements, which is critical when the sponsor needs visible progress and the deadline is fixed.

Answer

Iterative life cycle

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Predictive life cycle

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Incremental life cycle

Question 13

A project manager has been assigned to lead a project that will deploy a new enterprise resource planning system across five regional offices. Executive leadership has emphasized that the go-live date cannot move because of a regulatory deadline, and the budget has been capped. During planning, the project manager realizes the team cannot deliver the full original feature set within the fixed time and budget. Which TWO actions should the project manager take to address this situation? (Choose two.)

Accepted Answer

Negotiate with the sponsor and key stakeholders to reduce or defer some scope items to meet the fixed date and budget. When time and cost are fixed, scope must be adjusted through negotiation with the sponsor and stakeholders, and any resulting change must be formally documented and approved through change control. Together these actions align the project with the regulatory deadline while maintaining governance and stakeholder agreement. Attempting to force delivery through overtime or added staff ignores the constraints and the change control process.

Answer

Instruct the team to work overtime indefinitely until all original features are delivered by the go-live date

Answer

Ignore the scope gap and proceed with the original plan, assuming the team will find a way to deliver everything

Answer

Add additional team members to the project to increase delivery capacity without changing scope

Question 14

A project manager learns that a key supplier will be three weeks late delivering a hardware component, which threatens the critical path. The PM has already asked the supplier to expedite at additional cost and has examined whether the component can be substituted. Which process is the project manager performing?

Accepted Answer

Implement risk responses. The PM is carrying out actions to reduce a threat to the critical path, which is the essence of implementing risk responses. Expediting delivery and evaluating substitution are response strategies, not baseline changes or risk-tracking activities. Only after the chosen response alters the schedule or cost baseline would the work move into integrated change control, so that process does not describe the current activity.

Answer

Monitor risks

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Control schedule

Answer

Perform integrated change control

Question 15

A project manager is closing out a data migration project. The sponsor wants assurance that all contractual requirements have been met before final payment is released to the vendor. Which activity should the project manager perform to support this assurance?

Accepted Answer

Obtain formal acceptance of the deliverables and finalize the procurement closure documentation.. Assurance that contractual requirements are met comes from formally accepting the deliverables and completing procurement closure. This includes verifying deliverables against the agreement, documenting acceptance, settling open claims, and confirming that both parties have fulfilled their obligations. That documented acceptance is what authorizes final payment and releases the vendor from further responsibility.

Answer

Update the issue log to show that all reported defects have been resolved.

Answer

Complete the lessons learned register and archive the project documents.

Answer

Perform a variance analysis comparing planned and actual migration costs.