PL-900 Describe the business value of Microsoft Power Platform Practice Test 5 — 15 Questions

Question 1

A company uses Power Apps for a field service app. They notice that the app loads slowly when users access it on mobile devices. What is the most likely cause?

Accepted Answer

The app contains large images that are not optimized. Large, unoptimized images increase the payload size that must be downloaded to the mobile device, directly impacting load times, especially over cellular networks. Power Apps loads all resources, including images, when the app starts, so oversized images cause significant delays. Optimizing images (e.g., compressing, resizing, using modern formats like WebP) reduces bandwidth usage and speeds up app loading.

Answer

The app has too many Power Automate flows

Answer

The Dataverse environment is in a different region

Answer

The app uses Microsoft Entra ID for authentication

Question 2

An organization wants to enforce that all Power Apps in their tenant use only approved connectors and cannot connect to unmanaged data sources. What should they configure?

Accepted Answer

Data Loss Prevention (DLP) policies in the Power Platform admin center. Data Loss Prevention (DLP) policies in the Power Platform admin center are the correct tool to enforce which connectors can be used across Power Apps, Power Automate, and Power Virtual Agents. By classifying connectors as 'Business' or 'Blocked,' administrators can prevent apps from connecting to unmanaged or non-approved data sources, ensuring compliance with organizational data governance requirements.

Answer

Conditional Access policies in Microsoft Entra ID

Answer

Environment security roles in Dataverse

Answer

Connector Governance policy in Microsoft Purview

Question 3

Which THREE capabilities are provided by Microsoft Dataverse? (Select three.)

Accepted Answer

Data storage with role-based security. Option A is correct because Microsoft Dataverse provides secure data storage with role-based security, including business units, security roles, and record-level sharing that control access to tables and rows. Option B is correct because Dataverse supports data integration with external systems through connectors, virtual tables, Dataflows, and the Dataverse Web API/OData endpoints, allowing data to flow in and out of external applications. Option E is correct because Dataverse enforces business logic via Power Automate flows, classic workflows, business rules, and plug-ins registered on table events, ensuring consistent processing at the platform level. Option C is not correct because AI model building is primarily provided by Azure Machine Learning and AI Builder, not as a core Dataverse capability. Option D is not correct because interactive dashboard creation is a Power BI and model-driven app feature, not a capability delivered by Dataverse itself.

Answer

AI model building

Answer

Interactive dashboard creation

Question 4

Which TWO are benefits of using Power BI for business analytics? (Select two.)

Accepted Answer

Visualize data through interactive dashboards. Option A is correct because Power BI's core strength is presenting data through interactive dashboards and reports, letting users slice, filter, and drill into visuals for business analytics. Option C is correct because Power BI includes AI-powered capabilities such as Quick Insights, natural-language Q&A, and AI visuals that automatically surface trends, outliers, and correlations in data. Option B is incorrect because automating code deployment is a DevOps/CI-CD function, not a Power BI analytics benefit. Option D is incorrect because Power BI connects to hundreds of data sources (databases, files, cloud services, and more), not a single source. Option E is incorrect because building customer-service chatbots is a Power Virtual Agents or Azure Bot Service scenario, not a Power BI analytics benefit.

Answer

Automate code deployment

Answer

Connect to a single data source only

Answer

Create chatbots for customer service

Question 5

Refer to the exhibit. A Power BI dashboard is configured with the shown data sources. The dashboard fails to refresh automatically. What is the most likely cause?

Accepted Answer

The SQL Server data source requires an on-premises data gateway. The dashboard refreshes automatically but fails. The data sources shown are an Excel file stored on SharePoint (supported, no gateway needed) and an on-premises SQL Server (server name indicates on-premises). For Power BI service to access on-premises data, an on-premises data gateway must be installed and configured. Without it, the SQL Server connection will fail during refresh. Options A and D are incorrect because daily frequency and using two data sources are not issues. Option B is incorrect because SharePoint is a supported location for Excel files. Therefore, the most likely cause is that the SQL Server data source requires an on-premises data gateway.

Answer

The refresh frequency is set to daily, which is too infrequent

Answer

The Excel file is stored in an unsupported location

Answer

The dashboard uses two data sources, but only one is allowed

Question 6

Refer to the exhibit. A Power Automate cloud flow is configured to move files in a SharePoint document library based on approval status. The flow triggers when a file is created in the 'Pending' folder. However, when a file is uploaded to the 'Pending' folder, the flow does not trigger. What is the most likely cause?

Accepted Answer

The flow is configured to trigger on file creation in the root of the document library, not the 'Pending' folder. The most likely cause is that the flow trigger is configured to monitor the root of the SharePoint document library rather than the specific 'Pending' folder. Power Automate's 'When a file is created' trigger requires explicit folder path selection; if the trigger is set to the library root, it will not fire for files created in subfolders unless the trigger is configured with the folder path pointing to 'Pending'. This is a common misconfiguration when the trigger scope is not narrowed to the intended folder.

Answer

The condition expression is incorrect, causing the flow to fail silently

Answer

The flow uses a 'When a file is created' trigger, but the file is being modified, not created

Answer

The flow requires a Power Automate per user plan

Question 7

Refer to the exhibit. A Power Apps app uses Dataverse with the defined table and roles. An employee reports that they can see all assets in the app, but they should only see assets assigned to them. What is the most likely reason?

Accepted Answer

The Employee security role has 'Read' permission set to 'Organization' scope instead of 'User'. The Employee security role's 'Read' permission is set to 'Organization' scope, which allows the employee to see all asset records in the Dataverse table. To restrict visibility to only assets assigned to the employee, the 'Read' permission should be set to 'User' scope, which limits record access to those the user owns or is assigned to. This is a common misconfiguration in Dataverse role-based security that directly causes the reported issue.

Answer

The Asset table does not have a relationship to the User table

Answer

The employee is not the owner of the asset records

Answer

The app is not configured to filter records based on the current user

Question 8

A sales team uses a SharePoint list to track leads. They want to automatically send an email notification when a lead's status changes to 'Closed Won'. Which Power Platform component should they use?

Accepted Answer

Power Automate. Power Automate is the correct choice because it is designed to create automated workflows that trigger on events, such as a change in a SharePoint list item. When a lead's status changes to 'Closed Won', a Power Automate flow can use the 'When an item is modified' trigger, check the status value, and then send an email via the 'Send an email' action (e.g., using Office 365 Outlook). This directly addresses the requirement for automatic notification without manual intervention.

Answer

Power BI

Answer

Power Apps

Answer

Microsoft Copilot Studio

Question 9

A company wants to build a custom app for field technicians to log maintenance reports offline and sync when connected. Which Power Platform component should be used?

Accepted Answer

Power Apps. Power Apps is the correct component because it allows building custom canvas or model-driven apps that can run offline on mobile devices using the Power Apps mobile app. Field technicians can log maintenance reports without connectivity, and the app automatically syncs data to Dataverse or other data sources when a network connection is restored, leveraging the offline-first capability.

Answer

Power Pages

Answer

Power Automate

Answer

Power BI

Question 10

A retail company uses Power BI to analyze sales data. They want to allow store managers to view their own store's sales but not other stores. Which Power BI feature should they implement?

Accepted Answer

Row-level security (RLS). Row-level security (RLS) in Power BI allows you to restrict data access for specific users based on roles and filters. By defining a role that filters sales data by store ID and assigning store managers to that role, each manager can only see their own store's sales, meeting the requirement without duplicating reports or data.

Answer

Power Apps embedding

Answer

Power Automate flows to filter data

Answer

Microsoft Copilot Studio

Question 11

A nonprofit organization wants to create a public website to accept donations without writing code. Which Power Platform component should they use?

Accepted Answer

Power Pages. Power Pages is the correct choice because it enables users to create low-code, externally facing websites that can securely accept payments and donations without writing custom code. It provides built-in templates, data integration with Dataverse, and supports anonymous access for public users, making it ideal for a nonprofit's donation portal.

Answer

Power BI

Answer

Power Automate

Answer

Power Apps

Question 12

A company wants to automate the approval process for purchase orders. Managers should receive an email with a link to approve or reject. Which Power Platform component is best suited?

Accepted Answer

Power Automate. Power Automate is the correct choice because it is designed specifically for workflow automation, including approval processes. It can trigger an email to managers with an approval link and handle the response (approve/reject) without manual intervention, making it ideal for automating purchase order approvals.

Answer

Power Apps

Answer

Microsoft Copilot Studio

Answer

Power BI

Question 13

A marketing team needs to analyze customer feedback from surveys and social media. They want to use AI to extract sentiment and key topics. Which capability should they use?

Accepted Answer

AI Builder. AI Builder is Microsoft Power Platform's prebuilt and custom AI capability that includes sentiment analysis and key phrase extraction models, which can be invoked from Power Apps, Power Automate, or Power Virtual Agents. It is purpose-built to extract sentiment and topics from unstructured text such as survey responses and social media posts. This directly matches the marketing team's requirement without needing custom ML code.

Answer

Microsoft Copilot Studio

Answer

Power BI natural language queries

Answer

Power Automate

Question 14

A company wants to build a custom copilot for internal IT support. The copilot should answer common questions and escalate to a human agent if needed. Which component should they use?

Accepted Answer

Microsoft Copilot Studio. Microsoft Copilot Studio is the correct choice because it is specifically designed to build custom copilots (formerly Power Virtual Agents) that can handle conversational Q&A and seamlessly escalate to a human agent when the copilot cannot resolve the issue. This directly matches the requirement for an internal IT support copilot that answers common questions and escalates to a human agent.

Answer

Power Automate

Answer

Power BI

Answer

Power Apps

Question 15

Which TWO statements accurately describe the business value of Microsoft Power Platform?

Accepted Answer

It provides integration with Microsoft 365 and Azure services.. Option C is correct because Power Platform connectors natively integrate with Microsoft 365 (SharePoint, Teams, Outlook, Dataverse) and Azure services (Azure Functions, Logic Apps, Service Bus, Azure SQL), letting solutions extend across the Microsoft cloud ecosystem. Option E is correct because Power Apps, Power Automate, and Power Virtual Agents use low-code/no-code designers, templates, and prebuilt connectors that let citizen developers build apps and automate workflows with minimal or no traditional programming. Option A is wrong because Power Platform supports hundreds of non-Microsoft connectors (SQL Server, Salesforce, SAP, Twitter, custom APIs), not just Microsoft 365 data. Option B is wrong because professional developers are optional—pro-code extensibility (Power Fx, plug-ins, Azure Functions) exists, but it is not required for all solutions. Option D is wrong because Power BI is the analytics component; Power Platform's core value is app creation, automation, and virtual agents, not primarily data analytics.

Answer

It can only be used with Microsoft 365 data.

Answer

It requires professional developers to write all code.

Answer

It is primarily a data analytics tool.