PL-900 Describe the business value of Microsoft Power Platform Practice Test 3 — 15 Questions

Question 1

Refer to the exhibit. A Power Automate cloud flow is configured to move files in a SharePoint document library based on approval status. The flow triggers when a file is created in the 'Pending' folder. However, when a file is uploaded to the 'Pending' folder, the flow does not trigger. What is the most likely cause?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

The flow is configured to trigger on file creation in the root of the document library, not the 'Pending' folder. The most likely cause is that the flow trigger is configured to monitor the root of the SharePoint document library rather than the specific 'Pending' folder. Power Automate's 'When a file is created' trigger requires explicit folder path selection; if the trigger is set to the library root, it will not fire for files created in subfolders unless the trigger is configured with the folder path pointing to 'Pending'. This is a common misconfiguration when the trigger scope is not narrowed to the intended folder.

Answer

The condition expression is incorrect, causing the flow to fail silently

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The flow uses a 'When a file is created' trigger, but the file is being modified, not created

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The flow requires a Power Automate per user plan

Question 2

Refer to the exhibit. A Power Apps app uses Dataverse with the defined table and roles. An employee reports that they can see all assets in the app, but they should only see assets assigned to them. What is the most likely reason?

Accepted Answer

The Employee security role has 'Read' permission set to 'Organization' scope instead of 'User'. The Employee security role's 'Read' permission is set to 'Organization' scope, which allows the employee to see all asset records in the Dataverse table. To restrict visibility to only assets assigned to the employee, the 'Read' permission should be set to 'User' scope, which limits record access to those the user owns or is assigned to. This is a common misconfiguration in Dataverse role-based security that directly causes the reported issue.

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The Asset table does not have a relationship to the User table

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The employee is not the owner of the asset records

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The app is not configured to filter records based on the current user

Question 3

A sales team uses a SharePoint list to track leads. They want to automatically send an email notification when a lead's status changes to 'Closed Won'. Which Power Platform component should they use?

Accepted Answer

Power Automate. Power Automate is the correct choice because it is designed to create automated workflows that trigger on events, such as a change in a SharePoint list item. When a lead's status changes to 'Closed Won', a Power Automate flow can use the 'When an item is modified' trigger, check the status value, and then send an email via the 'Send an email' action (e.g., using Office 365 Outlook). This directly addresses the requirement for automatic notification without manual intervention.

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Power BI

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Power Apps

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Microsoft Copilot Studio

Question 4

A company wants to build a custom app for field technicians to log maintenance reports offline and sync when connected. Which Power Platform component should be used?

Accepted Answer

Power Apps. Power Apps is the correct component because it allows building custom canvas or model-driven apps that can run offline on mobile devices using the Power Apps mobile app. Field technicians can log maintenance reports without connectivity, and the app automatically syncs data to Dataverse or other data sources when a network connection is restored, leveraging the offline-first capability.

Answer

Power Pages

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Power Automate

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Power BI

Question 5

A retail company uses Power BI to analyze sales data. They want to allow store managers to view their own store's sales but not other stores. Which Power BI feature should they implement?

Accepted Answer

Row-level security (RLS). Row-level security (RLS) in Power BI allows you to restrict data access for specific users based on roles and filters. By defining a role that filters sales data by store ID and assigning store managers to that role, each manager can only see their own store's sales, meeting the requirement without duplicating reports or data.

Answer

Power Apps embedding

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Power Automate flows to filter data

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Microsoft Copilot Studio

Question 6

A nonprofit organization wants to create a public website to accept donations without writing code. Which Power Platform component should they use?

Accepted Answer

Power Pages. Power Pages is the correct choice because it enables users to create low-code, externally facing websites that can securely accept payments and donations without writing custom code. It provides built-in templates, data integration with Dataverse, and supports anonymous access for public users, making it ideal for a nonprofit's donation portal.

Answer

Power BI

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Power Automate

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Power Apps

Question 7

A company uses Microsoft Dataverse to store customer data. They want to create a unified view of sales and support interactions for each customer. Which feature should they use?

Accepted Answer

Microsoft Dataverse. Microsoft Dataverse is the correct choice because it provides a unified, relational data store that can combine sales and support interaction data into a single customer entity. By using Dataverse tables and relationships, you can create a 360-degree view of each customer without moving data to external systems, enabling real-time insights within Power Apps or model-driven apps.

Answer

Power BI

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Microsoft Copilot Studio

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Power Automate

Question 8

An organization wants to implement AI-driven insights for sales forecasting using historical data. Which Power Platform capability should they use?

Accepted Answer

Power Automate with AI Builder. AI Builder within Power Automate provides prebuilt AI models (e.g., prediction models) that can analyze historical sales data to generate forecasts. This capability is specifically designed for integrating AI-driven insights into automated workflows without requiring custom machine learning development.

Answer

Power BI Quick Insights

Answer

Microsoft Copilot Studio

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Power Apps with Dataverse

Question 9

A company wants to automate the approval process for purchase orders. Managers should receive an email with a link to approve or reject. Which Power Platform component is best suited?

Accepted Answer

Power Automate. Power Automate is the correct choice because it is designed specifically for workflow automation, including approval processes. It can trigger an email to managers with an approval link and handle the response (approve/reject) without manual intervention, making it ideal for automating purchase order approvals.

Answer

Power Apps

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Microsoft Copilot Studio

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Power BI

Question 10

A marketing team needs to analyze customer feedback from surveys and social media. They want to use AI to extract sentiment and key topics. Which capability should they use?

Accepted Answer

AI Builder. AI Builder includes sentiment analysis and key phrase extraction models. Power Automate can orchestrate but needs AI Builder for the AI. Power BI and Copilot Studio are not the primary tools for this custom AI task.

Answer

Microsoft Copilot Studio

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Power BI natural language queries

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Power Automate

Question 11

A company wants to build a custom copilot for internal IT support. The copilot should answer common questions and escalate to a human agent if needed. Which component should they use?

Accepted Answer

Microsoft Copilot Studio. Microsoft Copilot Studio is the correct choice because it is specifically designed to build custom copilots (formerly Power Virtual Agents) that can handle conversational Q&A and seamlessly escalate to a human agent when the copilot cannot resolve the issue. This directly matches the requirement for an internal IT support copilot that answers common questions and escalates to a human agent.

Answer

Power Automate

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Power BI

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Power Apps

Question 12

Which TWO statements accurately describe the business value of Microsoft Power Platform?

Accepted Answer

It provides integration with Microsoft 365 and Azure services.. Microsoft Power Platform is designed to seamlessly integrate with Microsoft 365 (e.g., SharePoint, Teams, Outlook) and Azure services (e.g., Azure Logic Apps, Azure Functions, Azure SQL Database), enabling organizations to extend their existing investments and build end-to-end solutions. This integration is a core business value, as it allows data and processes to flow across the Microsoft ecosystem without custom middleware.

Answer

It can only be used with Microsoft 365 data.

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It requires professional developers to write all code.

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It is primarily a data analytics tool.

Question 13

Which TWO benefits does using Microsoft Power Platform provide to an organization?

Accepted Answer

Reduces the time needed to build business applications.. Power Platform reduces development time and enables business users to solve problems directly. It does not require heavy IT involvement for every change, and it is not limited to large enterprises.

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Eliminates the need for any security governance.

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Only benefits large enterprises with extensive IT resources.

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Requires dedicated IT teams for every modification.

Question 14

Which THREE capabilities does Microsoft Power Platform include to help organizations achieve digital transformation?

Accepted Answer

Low-code application development. Power Platform includes low-code app development (Power Apps), workflow automation (Power Automate), and data analytics (Power BI). Custom AI model training is via AI Builder, not a separate component, and it does not replace all coding.

Answer

Custom AI model training from scratch

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Replacement of all custom coding

Question 15

You are reviewing a Power Automate flow definition. The flow should send an email when a new invoice file is added to a SharePoint folder. However, the flow is not triggering. What is the most likely cause?

Accepted Answer

The folder path '/documents/invoices' is incorrect or the flow lacks permissions.. The most likely cause is that the folder path '/documents/invoices' is incorrect or the flow lacks permissions. Power Automate triggers for SharePoint require exact folder paths and appropriate access rights to monitor file additions. If the path is misspelled, uses a relative path instead of a server-relative path, or the service account does not have read permissions on the folder, the trigger will not fire.

Answer

The email action uses an incorrect dynamic expression.

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The flow needs a 'Get file content' action before sending email.

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The SharePoint trigger requires a 'When a file is created or modified' trigger instead.