PL-900 Demonstrate the capabilities of Power Automate Practice Test 9 — 15 Questions

Question 1

A company has a Power Automate flow that posts a message to Microsoft Teams when a new lead is created in Dynamics 365. The flow uses the 'Post a message' action. Some users report they do not receive the message in Teams. What should the administrator check first?

Accepted Answer

Review the Teams connector connection status and permissions.. Option D is correct because the Teams connector requires proper authentication; if the connection is broken or permissions are insufficient, messages fail. Option A is wrong because the flow triggers on creation. Option B is wrong because notifications are per action. Option C is wrong because the flow uses a specific connection, not user settings.

Answer

Verify that the 'Post a message' action is correctly configured.

Answer

Confirm the flow is triggered by new lead creation.

Answer

Check the Teams notification settings for each user.

Question 2

A Power Automate flow uses the 'Apply to each' control to process a list of items. The flow runs but only processes the first 10 items. What is the most likely reason?

Accepted Answer

The 'Apply to each' has a concurrency setting limiting the number of items processed.. Option A is correct because Power Automate has a default concurrency limit for 'Apply to each' that can restrict processing; also, pagination limits may apply. Option B is wrong because the control processes sequentially. Option C is wrong because the 'Apply to each' does not have a built-in 10-item limit; concurrency settings affect parallelism. Option D is wrong because the flow may process all items if configured properly.

Answer

The 'Apply to each' control only processes the first 10 items by default.

Answer

The flow has a 'Terminate' action after the 10th item.

Answer

The list contains exactly 10 items.

Question 3

A company uses Power Automate to monitor a SharePoint document library for new files and then copy them to an Azure Blob Storage container. The flow runs successfully for PDF files but fails for large video files. What is the most likely cause?

Accepted Answer

Power Automate has a file size limit that the video exceeds.. Option B is correct because Power Automate has a file size limit (default 100 MB) for actions like 'Get file content'. Video files often exceed this limit. Option A is wrong because video files are supported. Option C is wrong because parallel branches would not affect file size. Option D is wrong because Azure Blob Storage supports large files.

Answer

The SharePoint connector cannot read video files.

Answer

The flow uses a 'Parallel branch' that cannot handle large files.

Answer

Azure Blob Storage does not support video file formats.

Question 4

A user wants to create a flow that automatically sends a thank-you email when a customer fills out a Microsoft Forms survey. Which trigger should the user select?

Accepted Answer

When a new response is submitted. The correct trigger is 'When a new response is submitted' because it is the standard Microsoft Forms connector trigger that fires immediately when a survey response is submitted. This trigger is specifically designed for Microsoft Forms (not Forms Pro) and provides the response data needed to send a personalized thank-you email via Power Automate.

Answer

When a response is submitted (Forms Pro)

Answer

When an item is created or modified

Answer

When a new email arrives

Question 5

A Power Automate flow uses an 'Apply to each' loop to iterate over a large dataset. The flow is running slowly and sometimes times out. Which approach should the administrator recommend to improve performance?

Accepted Answer

Enable concurrency control on the 'Apply to each' loop.. Option B is correct because enabling concurrency allows parallel processing. Option A is wrong because increasing timeout may not help if the flow is slow. Option C is wrong because splitting into multiple flows adds complexity. Option D is wrong because using a premium connector alone does not improve performance.

Answer

Split the dataset into multiple flows.

Answer

Increase the flow timeout setting to 1 hour.

Answer

Use a premium connector for the data source.

Question 6

A company wants to automate the process of moving files from a local network drive to SharePoint Online. Which Power Automate feature should they use?

Accepted Answer

On-premises data gateway with cloud flow. Option C is correct because the on-premises data gateway enables connectivity to on-premises data sources. Option A is wrong because cloud flows run in the cloud. Option B is wrong because business process flows are for guided processes. Option D is wrong because UI flows are for robotic process automation, not file transfer.

Answer

Cloud flow with SharePoint connector

Answer

UI flow

Answer

Business process flow

Question 7

Which TWO actions can be performed using Power Automate? (Select TWO.)

Accepted Answer

Create a new item in a SharePoint list. Options A and D are correct. Power Automate can send emails and create SharePoint items. Option B is wrong because building custom AI models is done with AI Builder. Option C is wrong because designing Power BI reports is done in Power BI Desktop. Option E is wrong because managing user licenses is done in Microsoft 365 admin center.

Answer

Build a custom AI model to analyze images

Answer

Assign Microsoft 365 licenses to users

Answer

Design a Power BI dashboard

Question 8

Which THREE conditions are required for a Power Automate flow to use the 'When an email arrives' trigger for a shared mailbox? (Select THREE.)

Accepted Answer

The flow must use an Office 365 Outlook connector.. Options A, B, and D are correct. The shared mailbox must be accessible via the connector, and the connection must be configured with the mailbox address. Option C is wrong because a cloud flow can trigger on shared mailbox. Option E is wrong because the trigger does not require an attachment to fire.

Answer

The flow must be a desktop flow.

Answer

The email must contain an attachment.

Question 9

Which TWO are valid trigger types in Power Automate? (Select TWO.)

Accepted Answer

Scheduled trigger. Option B is correct because a scheduled trigger in Power Automate runs a flow at a specified date and time, or on a recurring basis (e.g., every hour, daily). This is a fundamental trigger type used for automation that does not depend on an external event.

Answer

Webhook trigger

Answer

Approval trigger

Answer

Button trigger

Question 10

Refer to the exhibit. A Power Automate flow is defined with a manual trigger expecting an email property. When the flow is run, it fails with an error that the email address cannot be empty. What is the most likely cause?

Accepted Answer

The trigger body does not include the 'email' property when invoked.. Option C is correct because the trigger schema defines 'email' as required, but the Send_an_email action uses an expression that may resolve to null if the trigger body does not contain the email. Option A is wrong because the schema is valid. Option B is wrong because the action is correctly configured. Option D is wrong because the subject is not the issue.

Answer

The email subject is not provided.

Answer

The trigger schema is invalid because it requires a property.

Answer

The Send_an_email action is missing the 'To' parameter.

Question 11

Refer to the exhibit. A Power Automate flow uses the 'When a new email arrives' trigger with a filter for emails that have attachments. The trigger sometimes fires even when the incoming email has no attachment. What is the most likely reason?

Accepted Answer

The $filter parameter is not supported by the trigger type.. Option A is correct because the $filter parameter is applied server-side but may not be supported by all mail providers; also, the trigger may use polling and the filter may not be applied correctly. Option B is wrong because the trigger does not ignore the filter. Option C is wrong because the filter is on hasAttachments. Option D is wrong because the filter is not applied client-side.

Answer

The filter is applied after the trigger fires.

Answer

The trigger is configured to ignore the filter.

Answer

The filter should be on 'attachmentCount' instead of 'hasAttachments'.

Question 12

Refer to the exhibit. A Power Automate flow triggers when an item is created in a SharePoint list. The flow does not trigger for items created immediately after the flow is enabled. What is the most likely cause?

Accepted Answer

The trigger uses a polling interval that may not capture items created shortly after enablement.. Option C is correct because the trigger uses a polling interval; when the flow is enabled, it may miss items created before the first poll. Option A is wrong because the filter is valid. Option B is wrong because the site ID is correct. Option D is wrong because the filter uses utcNow() which is evaluated each poll.

Answer

The utcNow() function returns a static time.

Answer

The $filter expression is invalid.

Answer

The site ID is incorrect.

Question 13

A company uses Power Automate to automate approval workflows for expense reports. When an expense report exceeds $5,000, the flow should send an email to the manager and then wait for approval before processing payment. Which type of trigger should be used to start the flow when a new expense report is submitted?

Accepted Answer

When a new item is created trigger. Option C is correct because the 'When a new item is created' trigger starts the flow when a new expense report is submitted. Option A is wrong because a scheduled trigger runs at specified times, not on item creation. Option B is wrong because a manual trigger requires a user to run the flow. Option D is wrong because 'When an item is modified' triggers on updates, not new items.

Answer

When an item is modified trigger

Answer

Recurrence trigger

Answer

Manual trigger

Question 14

You are troubleshooting a Power Automate flow that uses the 'Send an email' action. The flow runs successfully, but recipients report not receiving the email. What is the most likely cause?

Accepted Answer

The email was sent to the flow owner's mailbox due to configuration. Option D is correct because the email might be sent to the flow owner's mailbox instead of the intended recipients if the 'To' field is configured incorrectly, or the recipients might have spam filters. Option A is wrong because flow suspension would stop execution, not cause missing emails. Option B is wrong because run history would show failure, not success. Option C is wrong because the flow run time is irrelevant to delivery.

Answer

The flow took longer than 30 days to complete

Answer

The flow run history shows a failed run

Answer

The flow was suspended due to exceeding API limits

Question 15

A Power Automate flow is designed to copy files from OneDrive for Business to a SharePoint document library. Some files fail to copy because the file name contains special characters. Which action should be added to the flow to handle this?

Accepted Answer

Add a 'Compose' action to replace special characters. Option C is correct because the 'Compose' action can be used to sanitize file names by replacing special characters. Option A is wrong because 'Apply to each' iterates over items but does not modify names. Option B is wrong because 'Condition' checks conditions but does not transform data. Option D is wrong because 'Scope' groups actions but does not handle errors.

Answer

Add an 'Apply to each' loop

Answer

Add a 'Condition' to check for special characters

Answer

Add a 'Scope' action to manage the operation