PL-900 Demonstrate the capabilities of Power Automate Practice Test 8 — 15 Questions

Question 1

A business analyst wants to create a Power Automate flow that runs every Monday at 9 AM to generate a report. Which trigger should they use?

Accepted Answer

Recurrence. The 'Recurrence' trigger allows you to schedule flows to run at specific intervals, such as every Monday at 9 AM. Option A is incorrect because a Power Apps button trigger requires a manual action from a user in a Power App, not automation. Option B is incorrect because 'When a row is added, modified or deleted' triggers on data changes in a data source, not on a schedule. Option C is incorrect because 'When a new email arrives' triggers on incoming emails, not a time-based schedule.

Answer

Power Apps button

Answer

When a row is added, modified or deleted

Answer

When a new email arrives

Question 2

You have a Power Automate flow that sends a notification to a Teams channel when a high-priority ticket is created in Dynamics 365. The flow works correctly for most tickets, but occasionally a ticket is missed. Upon checking the flow runs, you see that some runs show 'Skipped' status. What is the most likely cause?

Accepted Answer

The trigger has a condition that filters out tickets with priority lower than 'High'.. The 'Skipped' status in Power Automate indicates that the flow was triggered but the trigger condition evaluated to false. In this scenario, the trigger has a condition that only allows high-priority tickets to proceed. When a ticket is created with a priority lower than 'High', the condition fails and the run is skipped. Option A correctly identifies this filter. Option B is incorrect because licensing issues would typically cause errors, not skips. Option C is wrong because high concurrency leads to queuing not skipping. Option D is incorrect as expired connections would cause failure, not skip.

Answer

The flow requires a premium license, but some users have standard licenses.

Answer

The flow's concurrency setting is too high, causing some triggers to be ignored.

Answer

The flow uses a connection that has expired or lacks permissions.

Question 3

Your organization uses Power Automate to synchronize data between Salesforce and Dataverse. The flow runs successfully for most records, but some records fail with a 'duplicate record' error in Dataverse. You need to prevent duplicate records from being created. What should you do?

Accepted Answer

Configure duplicate detection rules in Dataverse and use the 'Create a new record' action with duplicate detection enabled.. Configuring duplicate detection rules in Dataverse and using the 'Create a new record' action with duplicate detection enabled will prevent duplicates. Option B is wrong because the 'Compose' action is used to create variables and does not check for duplicates. Option C is wrong because using 'Update a record' requires an existing record; it does not prevent creation of duplicates. Option D is wrong because using 'Delete a record' before creating a new one is not a standard method to handle duplicate detection and may cause data loss.

Answer

Use the 'Compose' action to check for duplicates before creation.

Answer

Use the 'Update a record' action instead of 'Create a new record' to update existing records.

Answer

Use the 'Delete a record' action before creating a new one.

Question 4

Which TWO of the following are valid trigger types in Power Automate?

Accepted Answer

Instant. Options A and C are correct. Instant triggers (A) are started manually by a user, while Automated triggers (C) respond to events such as an email arriving or a file being created. Option B (Event) is not a valid trigger type; Power Automate uses 'Scheduled' or 'Automated' for event-based flows. Option D (Manual) is not a distinct trigger type—it is a subtype of Instant. Option E (Calendar) is not a trigger type; scheduling is done via 'Scheduled' triggers.

Answer

Event

Answer

Manual

Answer

Calendar

Question 5

Which THREE of the following are features of Power Automate that help manage and monitor flows?

Accepted Answer

Run history. The correct answers are C (Run history), D (Alerts), and E (Flow analytics). Run history provides execution details for each flow run, Alerts notify administrators of failures or critical events, and Flow analytics offers insights into flow performance and trends. Options A (Solution checker) and B (Flow checker) are validation tools, not monitoring or management features.

Answer

Solution checker

Answer

Flow checker

Question 6

You need to design a Power Automate cloud flow that processes incoming emails and creates tasks in Microsoft To Do. The flow should only run for emails from specific senders. Which TWO actions should you use?

Accepted Answer

Condition. Options B and E are correct. A 'Condition' action filters by sender, and 'Create a task' action creates the task in Microsoft To Do. Option A is wrong because 'Compose' is used for data manipulation, not for filtering or task creation. Option C is wrong because 'Send an email' is not needed. Option D is wrong because 'Apply to each' is used for arrays, not for filtering by sender.

Answer

Compose

Answer

Send an email

Answer

Apply to each

Question 7

You are reviewing a Power Automate flow definition. The exhibit shows an action definition. What is the action doing?

Accepted Answer

Sending an email to a single recipient.. The SendEmailV2 action typically includes a 'To' parameter that accepts a single email address (or a dynamic value resolving to one address). The exhibit does not show multiple recipients, attachments, or condition checks. Option A is incorrect as multiple recipients would require semicolons or an array. Option B is incorrect because no attachment parameter is visible. Option C is incorrect because the action sends an email, not checks a condition.

Answer

Sending an email to multiple recipients.

Answer

Sending an email with an attachment.

Answer

Checking if a condition is true before sending.

Question 8

The exhibit shows a trigger definition for a Power Automate flow. What does this trigger do?

Accepted Answer

Triggers when a .xlsx file is created in the 'Incoming' folder.. The trigger is configured for file creation in the 'Incoming' folder with a condition that checks the file extension is .xlsx, so it only fires when an Excel file is created. Option A is wrong because the trigger filters for .xlsx files, not .csv files. Option B is wrong because the trigger does not fire for any file; it only fires for .xlsx files. Option C is wrong because the trigger is for file creation, not modification.

Answer

Triggers when a .csv file is created in the 'Incoming' folder.

Answer

Triggers when any file is created in the 'Incoming' folder.

Answer

Triggers when a file is modified in the 'Incoming' folder.

Question 9

The exhibit shows an action in a Power Automate flow. What does this action accomplish?

Accepted Answer

Post a message to the General channel in the Marketing team.. The action posts a message to the 'General' channel of the 'Marketing' team, including dynamic content from the trigger. Option A is wrong because it does not send an email. Option B is wrong because it is not a chat. Option D is wrong because it does not create a channel.

Answer

Send an email notification.

Answer

Send a chat message to a user.

Answer

Create a new channel in the Marketing team.

Question 10

A company uses Power Automate to send approval emails when a new employee is added to Microsoft Entra ID. The approval flow fails intermittently with a '403 Forbidden' error. What is the most likely cause?

Accepted Answer

The connection used in the flow lacks appropriate permissions.. A '403 Forbidden' error typically indicates that the connection used in the flow does not have the necessary permissions to access Microsoft Entra ID. Option A is incorrect because license expiration would result in a different error, such as a '402 Payment Required'. Option B is incorrect because throttling limits cause '429 Too Many Requests' errors. Option D is incorrect because a deprecated connector would likely cause errors related to compatibility or connectivity, not a '403 Forbidden'.

Answer

The Microsoft Entra ID license has expired.

Answer

The flow is exceeding the API request throttle limit.

Answer

The Power Automate connector for Microsoft Entra ID is deprecated.

Question 11

A Power Automate flow sends an email to a manager when a leave request is submitted in Microsoft Forms. The flow frequently fails because the manager's mailbox is full. Which approach best handles this error?

Accepted Answer

Configure the email action's 'Run after' settings to retry on failure and then escalate to a secondary manager.. Configuring the email action's 'Run after' settings to retry on failure and then escalate to a secondary manager is the best practice. This handles the transient error (full mailbox) by retrying, and if it still fails, it escalates to a secondary manager, ensuring the notification is delivered. Option A is wrong because terminating on error does not handle the full mailbox scenario. Option B is wrong because it only alerts an admin but does not resolve the need to notify the manager. Option D is impractical as Power Automate cannot easily check mailbox size before sending.

Answer

Configure the flow to terminate on error.

Answer

Use a 'Send an email (V2)' action with 'Error handling' to send a notification to the admin.

Answer

Add a condition to check mailbox size before sending.

Question 12

You create a Power Automate flow that runs when a new tweet matches a keyword. What type of trigger does this use?

Accepted Answer

Automated trigger. An automated trigger in Power Automate starts a flow automatically when a specific event occurs, such as a new tweet matching a keyword. Option A is incorrect because a recurrence trigger runs on a schedule, not in response to an event. Option B is incorrect because a manual trigger requires user action to start the flow. Option D is incorrect because a scheduled trigger is another name for a recurrence trigger, which runs at specified times.

Answer

Recurrence trigger

Answer

Manual trigger

Answer

Scheduled trigger

Question 13

A Power Automate flow uses a 'When an item is created' trigger on a SharePoint list. After moving the list to a different site, the flow no longer triggers. What is the most likely reason?

Accepted Answer

The trigger still references the old site and list ID.. The 'When an item is created' trigger is bound to the original site URL and list ID. Moving the list to a different site does not automatically update the trigger's connection, so the flow continues to listen for changes on the old location and fails to trigger for the new one. Option B is incorrect because the trigger can work across sites if updated; the issue is the stale reference. Option C is incorrect because the flow is not automatically disabled during the move. Option D is incorrect because re-authentication is not related to the change in location.

Answer

The trigger does not support cross-site operations.

Answer

The flow was disabled during the move.

Answer

The SharePoint connector requires re-authentication.

Question 14

A Power Automate flow processes sensitive employee data and must be run only by HR managers. Which is the best way to restrict access?

Accepted Answer

Share the flow only with HR managers and set their permissions to 'Owner'.. Sharing the flow with specific users (HR managers) and assigning them Owner permissions is the standard method to restrict access in Power Automate. Option A is wrong because separate environments don't restrict access by role; they isolate resources but permissions must still be set. Option B is wrong because DLP policies control data connectivity, not flow ownership or access. Option D is wrong because disabling sharing affects all flows but doesn't grant specific access to HR managers.

Answer

Create a separate environment for HR flows.

Answer

Use a Data Loss Prevention (DLP) policy to block non-HR users.

Answer

Disable sharing for all flows in the environment.

Question 15

You need to design a Power Automate flow that sends a welcome email to a new user immediately after their account is created in Microsoft Entra ID. Which trigger should you use?

Accepted Answer

When a user is added. 'When a user is added' triggers when a new user is created. Option A is wrong because it triggers when a user is deleted, not created. Option B is wrong because it triggers when a group is added, not a user. Option C is wrong because it triggers when a user is updated, not created.

Answer

When a user is removed

Answer

When a group is added

Answer

When a user is updated