PL-900 Demonstrate the capabilities of Power Automate Practice Test 7 — 15 Questions

Question 1

A Power Automate flow uses an approval action. The approver can choose 'Approve', 'Reject', or 'Reassign'. The flow needs to send a different email based on the approver's choice. Which action should be used after the approval?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Condition. The Condition action in Power Automate evaluates the output of the approval action (e.g., the 'outcome' field) and routes the flow down different branches based on whether the approver selected 'Approve', 'Reject', or 'Reassign'. This is the correct choice because it directly maps the three possible approval outcomes to distinct email actions using conditional logic.

Answer

Apply to each

Answer

Parallel branch

Answer

Do until

Question 2

You have a Power Automate flow that copies files from OneDrive for Business to a SharePoint document library. The flow runs successfully but the files are not appearing in SharePoint. What should you check first?

Accepted Answer

Verify that the SharePoint connection has write permissions to the library.. The correct first check because the most common reason files don't appear after a successful flow run is that the SharePoint connection lacks write permissions to the target library. Option A is incorrect because special characters are not the primary issue here. Option B is not relevant as the flow already runs successfully. Option C is not the first step; checking run history can be done after verifying permissions.

Answer

Ensure the file names do not contain special characters.

Answer

Confirm that the flow trigger is set to run on a schedule.

Answer

Check the flow's run history for any errors.

Question 3

Which TWO actions can be used to add conditional logic in a Power Automate flow?

Accepted Answer

Switch. A is correct because the Switch action in Power Automate evaluates a single value (e.g., a variable or output from a previous step) against multiple possible cases, executing different sets of actions based on which case matches. This is a direct form of conditional logic, similar to a switch/case statement in programming, allowing branching without nested conditions.

Answer

Do until

Answer

Parallel branch

Answer

Apply to each

Question 4

Which THREE components are part of a Power Automate cloud flow?

Accepted Answer

Action. (Action), Option B (Connector), and Option E (Trigger) are the three core components of a Power Automate cloud flow. Actions are the steps performed, triggers start the flow, and connectors provide integration with services. Option C (Business process flow) is a type of model-driven app component, not a cloud flow component. Option D (Power Apps) is a separate application platform.

Answer

Business process flow

Answer

Power Apps

Question 5

Which THREE are valid trigger types in Power Automate?

Accepted Answer

Instant. The three valid trigger types in Power Automate are Automated, Instant, and Scheduled. Therefore, options C, D, and E are correct. Button and Flow button refer to manual triggers that fall under the Instant type and are not separate trigger types.

Answer

Button

Answer

Flow button

Question 6

Refer to the exhibit. A Power Automate flow is triggered when an item is created in a SharePoint list. However, the flow runs for every new item, even those with Status other than 'New'. What is the issue?

Accepted Answer

The trigger condition expression is incorrect because it references triggerBody() which is not available in trigger conditions.. Trigger conditions in Power Automate cannot use the triggerBody() function. Instead, they must use triggerOutputs() to reference values from the trigger. Therefore, the expression @equals(triggerBody()?['Status'], 'New') is invalid and will not filter items, causing the flow to run for all new items regardless of their Status value.

Answer

The SharePoint connection is not configured correctly.

Answer

The trigger should be set to 'When an item is created or modified'.

Answer

The flow should use a Condition action instead of a trigger condition.

Question 7

You need to create a flow that sends a push notification to a user's mobile device when a high-priority email arrives in their inbox. Which trigger and action combination should you use?

Accepted Answer

When a new email arrives trigger and Send push notification action. The 'When a new email arrives' trigger is designed to monitor an inbox for incoming messages, and the 'Send push notification' action sends a notification directly to a mobile device via the Power Automate mobile app or Microsoft Teams. This combination directly fulfills the requirement to react to a high-priority email and deliver a push notification to the user's device.

Answer

When an item is created trigger and Post message action

Answer

When an approval request is triggered and Send email action

Answer

Recurrence trigger and Send email action

Question 8

A Power Automate flow uses the 'Apply to each' action to process items from a SharePoint list. The flow is running slowly. What is the most effective way to improve performance?

Accepted Answer

Enable concurrency control on the 'Apply to each' action.. Enabling concurrency control on the 'Apply to each' action allows multiple iterations to run in parallel, significantly reducing total processing time. Option A adds a condition inside the loop, which does not improve performance and may even add overhead. Option B replaces the loop with a 'Do until' loop, which still processes items sequentially. Option D reduces the number of items, which is not always feasible and does not improve the flow's efficiency when processing large lists.

Answer

Add a 'Condition' action inside the loop.

Answer

Use a 'Do until' loop instead.

Answer

Reduce the number of items in the list.

Question 9

A company has a Power Automate flow that uses a premium connector (e.g., SQL Server). Several users report that the flow fails with a '401 Unauthorized' error. The flow uses a service principal for authentication. What is the most likely cause?

Accepted Answer

The service principal's certificate has expired.. Service principal certificates have expiration dates. When the certificate expires, authentication fails with a '401 Unauthorized' error. Option A is incorrect because a wrong connection string would produce a different error (e.g., 'Cannot connect to SQL Server'). Option B is irrelevant as the environment does not affect authentication. Option C is incorrect because rate limits cause '429 Too Many Requests', not 401.

Answer

The SQL Server connection string is incorrect.

Answer

The flow is not in the default environment.

Answer

The flow is exceeding API rate limits.

Question 10

You want to automate a business process that requires human interaction for approval. Which type of Power Automate flow should you use?

Accepted Answer

Cloud flow with approval action. A cloud flow with an approval action (commonly called an approval flow) is designed to incorporate human approval steps in an automated process. Option A (Automated cloud flow) is triggered automatically without any manual intervention, so it does not fit the requirement for human interaction. Option B (Business process flow) provides a guided experience for users to follow a standard process but does not handle approvals. Option C (Desktop flow) automates tasks on the desktop (RPA) and is not intended for approval workflows.

Answer

Automated cloud flow

Answer

Business process flow

Answer

Desktop flow

Question 11

A Power Automate flow is triggered when a new file is added to a SharePoint document library. The flow should then copy the file to a different library. However, the flow fails when the file name contains a colon (:). What is the most likely reason?

Accepted Answer

The colon character is not allowed in SharePoint file names.. SharePoint does not allow certain characters in file names, including the colon (:). When a file name contains a colon, the flow fails because SharePoint cannot create or copy the file with that character. Option C is incorrect because the connector is not the issue; the problem is the invalid character. Option B is not typical for this specific error, and Option D is unrelated.

Answer

The destination library is full.

Answer

The flow is using the wrong connector.

Answer

The flow does not have permissions to read the source library.

Question 12

A company uses Power Automate to automate invoice processing. When a new email with an Excel attachment arrives in a shared mailbox, the flow should parse the attachment and create a record in Dataverse. However, the flow fails intermittently. Upon review, the flow uses the 'When a new email arrives' trigger with the 'Include Attachments' option set to 'No'. What is the most likely cause of the failure?

Accepted Answer

The 'Include Attachments' option is set to 'No', so attachments are not processed.. The 'Include Attachments' option set to 'No' means the flow trigger does not retrieve the Excel attachment, so the subsequent actions cannot parse it. Option B is wrong because the issue is not about premium connectors; the standard 'When a new email arrives' trigger and Dataverse actions work with appropriate licenses. Option C is wrong because the failure is not due to license type; even with correct licensing, the attachment setting prevents processing. Option D is wrong because shared mailboxes are supported for the trigger, but the attachment setting is the root cause.

Answer

The flow requires a premium connector, but only standard connectors are used.

Answer

The user's license does not include Power Automate capabilities.

Answer

The trigger is set to a shared mailbox, which is not supported.

Question 13

A user wants to automate sending a welcome email to new users added to Microsoft Entra ID. Which Power Automate trigger should they use?

Accepted Answer

When a user is added to Azure AD. 'When a user is added to Azure AD' (now Microsoft Entra ID) triggers on new user creation. Option A is wrong because it triggers on email arrival. Option B is wrong because it triggers on Dataverse record changes. Option D is wrong because it triggers on file creation in SharePoint.

Answer

When a new email arrives

Answer

When a row is added, modified or deleted in Dataverse

Answer

When a file is created in SharePoint

Question 14

Your company has a Power Automate flow that copies files from SharePoint to OneDrive for Business. Recently, some files have not been copied due to permission errors. You need to ensure the flow runs with the appropriate permissions. What should you do?

Accepted Answer

Use a service principal with appropriate permissions and configure the flow to use it.. A service principal (or managed identity) provides a consistent identity with dedicated permissions, ensuring the flow can access both SharePoint and OneDrive without relying on a user's permissions. Option A is incorrect because changing the flow owner does not guarantee that the new owner's permissions match the required access. Option C is incorrect because 'Enhanced mode' is not related to permissions; it affects connector capabilities. Option D is incorrect because running the flow as the triggering user would only use that user's permissions, which may be insufficient and inconsistent.

Answer

Change the flow owner to a user with full permissions to both SharePoint and OneDrive.

Answer

Disable the 'Enhanced mode' in the SharePoint connector.

Answer

Configure the flow to run using the account of the user who triggers it.

Question 15

You are troubleshooting a Power Automate flow that uses an HTTP action to call a REST API. The flow fails with a '429 Too Many Requests' error. The API has a rate limit of 100 requests per minute. Which strategy should you implement to handle this error gracefully?

Accepted Answer

Implement retry logic with exponential backoff in the HTTP action settings.. Implementing retry logic with exponential backoff allows the flow to automatically retry the request after a delay that increases with each attempt, which is the standard approach to handle rate limiting (HTTP 429 errors) and reduces server load. Option B is wrong because increasing concurrency would send more requests simultaneously, likely exacerbating the rate limit issue. Option C is wrong because simply ignoring 429 errors means requests are not retried and the action fails. Option D is wrong because 'Configure Run After' can handle failures but does not implement backoff, so it would not effectively manage rate limits.

Answer

Increase the flow's concurrency setting to process more requests simultaneously.

Answer

Use a 'Condition' action to check the status code and ignore 429 errors.

Answer

Use the 'Configure Run After' option to skip the action on failure.