PL-900 Demonstrate the capabilities of Power Automate Practice Test 7 — 15 Questions

Question 1

Your company has a Power Automate flow that copies files from SharePoint to OneDrive for Business. Recently, some files have not been copied due to permission errors. You need to ensure the flow runs with the appropriate permissions. What should you do?

Accepted Answer

Use a service principal with appropriate permissions and configure the flow to use it.. Option D is correct because using a service principal with appropriate permissions ensures consistent access. Option A is wrong because run-only users would inherit limited permissions. Option B is wrong because the owner's permissions may not match the flow's needs. Option C is wrong because turning off enhanced mode would limit capabilities.

Answer

Change the flow owner to a user with full permissions to both SharePoint and OneDrive.

Answer

Disable the 'Enhanced mode' in the SharePoint connector.

Answer

Configure the flow to run using the account of the user who triggers it.

Question 2

You are troubleshooting a Power Automate flow that uses an HTTP action to call a REST API. The flow fails with a '429 Too Many Requests' error. The API has a rate limit of 100 requests per minute. Which strategy should you implement to handle this error gracefully?

Accepted Answer

Implement retry logic with exponential backoff in the HTTP action settings.. Option C is correct because implementing retry logic with exponential backoff is the standard approach to handle rate limiting. Option A is wrong because increasing concurrency would worsen the issue. Option B is wrong because it does not handle the rate limit. Option D is wrong because 'Configure Run After' can handle failures but does not implement backoff.

Answer

Increase the flow's concurrency setting to process more requests simultaneously.

Answer

Use a 'Condition' action to check the status code and ignore 429 errors.

Answer

Use the 'Configure Run After' option to skip the action on failure.

Question 3

A business analyst wants to create a Power Automate flow that runs every Monday at 9 AM to generate a report. Which trigger should they use?

Accepted Answer

Recurrence. Option B is correct because 'Recurrence' trigger allows scheduling. Option A is wrong because it triggers on data changes. Option C is wrong because it is for manual triggers. Option D is wrong because it triggers on new emails.

Answer

Power Apps button

Answer

When a row is added, modified or deleted

Answer

When a new email arrives

Question 4

You have a Power Automate flow that sends a notification to a Teams channel when a high-priority ticket is created in Dynamics 365. The flow works correctly for most tickets, but occasionally a ticket is missed. Upon checking the flow runs, you see that some runs show 'Skipped' status. What is the most likely cause?

Accepted Answer

The trigger has a condition that filters out tickets with priority lower than 'High'.. Option D is correct because the trigger condition filters out low-priority tickets, so only high-priority triggers the flow. Option A is wrong because missed runs are not due to licensing. Option B is wrong because concurrency would cause queuing, not skipping. Option C is wrong because incorrect permissions would cause failures, not skipping.

Answer

The flow requires a premium license, but some users have standard licenses.

Answer

The flow's concurrency setting is too high, causing some triggers to be ignored.

Answer

The flow uses a connection that has expired or lacks permissions.

Question 5

Your organization uses Power Automate to synchronize data between Salesforce and Dataverse. The flow runs successfully for most records, but some records fail with a 'duplicate record' error in Dataverse. You need to prevent duplicate records from being created. What should you do?

Accepted Answer

Configure duplicate detection rules in Dataverse and use the 'Create a new record' action with duplicate detection enabled.. Option A is correct because configuring duplicate detection rules in Dataverse and using the 'Create a new record' action with duplicate detection enabled will prevent duplicates. Option B is wrong because using 'Update a record' requires an existing record. Option C is wrong because 'Delete a record' is not relevant. Option D is wrong because the 'Compose' action does not create records.

Answer

Use the 'Compose' action to check for duplicates before creation.

Answer

Use the 'Update a record' action instead of 'Create a new record' to update existing records.

Answer

Use the 'Delete a record' action before creating a new one.

Question 6

Which TWO of the following are valid trigger types in Power Automate?

Accepted Answer

Instant. Option A and D are correct. Automated triggers respond to events, and instant triggers are manually started. Option B is wrong because 'Scheduled' is a type, not 'Calendar'. Option C is wrong because 'Manual' is not a trigger type but a subtype. Option E is wrong because 'Event' is not a trigger type.

Answer

Event

Answer

Manual

Answer

Calendar

Question 7

Which THREE of the following are features of Power Automate that help manage and monitor flows?

Accepted Answer

Run history. Options A, C, and E are correct. Flow analytics provides insights, run history shows execution details, and alerts notify on failures. Option B is wrong because 'Flow checker' validates flows but is not a monitor feature. Option D is wrong because 'Solution checker' is for Power Apps, not Power Automate.

Answer

Solution checker

Answer

Flow checker

Question 8

You need to design a Power Automate cloud flow that processes incoming emails and creates tasks in Microsoft To Do. The flow should only run for emails from specific senders. Which TWO actions should you use?

Accepted Answer

Condition. Options B and D are correct. A 'Condition' action filters by sender, and 'Create a task' action creates the task. Option A is wrong because 'Apply to each' is used for arrays. Option C is wrong because 'Send an email' is not needed. Option E is wrong because 'Compose' is for data manipulation.

Answer

Compose

Answer

Send an email

Answer

Apply to each

Question 9

Which THREE of the following are valid connectors in Power Automate?

Accepted Answer

Microsoft Teams. Options A, B, and E are valid connectors. Option C is wrong because 'Google Drive' is not a standard connector (though third-party exists). Option D is wrong because 'Microsoft Excel' is not a connector; it's a file format.

Answer

Google Drive

Answer

Microsoft Excel

Question 10

You are reviewing a Power Automate flow definition. The exhibit shows an action definition. What is the action doing?

Accepted Answer

Sending an email to a single recipient.. Option A is correct because the action uses the 'SendEmailV2' operation with parameters for To, Subject, and Body. Option B is wrong because there is no attachment. Option C is wrong because it sends to one recipient. Option D is wrong because no conditions are shown.

Answer

Sending an email to multiple recipients.

Answer

Sending an email with an attachment.

Answer

Checking if a condition is true before sending.

Question 11

The exhibit shows a trigger definition for a Power Automate flow. What does this trigger do?

Accepted Answer

Triggers when a .xlsx file is created in the 'Incoming' folder.. Option D is correct because the trigger is set to fire when a file is created in the 'Incoming' folder, but the condition filters to only proceed when the file extension is .xlsx. Option A is wrong because it does not check for any file. Option B is wrong because it does not update. Option C is wrong because it does not process CSV.

Answer

Triggers when a .csv file is created in the 'Incoming' folder.

Answer

Triggers when any file is created in the 'Incoming' folder.

Answer

Triggers when a file is modified in the 'Incoming' folder.

Question 12

The exhibit shows an action in a Power Automate flow. What does this action accomplish?

Accepted Answer

Post a message to the General channel in the Marketing team.. Option A is correct because the action posts a message to the 'General' channel of the 'Marketing' team, including dynamic content from the trigger. Option B is wrong because it is not a chat. Option C is wrong because it does not send an email. Option D is wrong because it does not create a channel.

Answer

Send an email notification.

Answer

Send a chat message to a user.

Answer

Create a new channel in the Marketing team.

Question 13

A company uses Power Automate to send approval emails when a new employee is added to Microsoft Entra ID. The approval flow fails intermittently with a '403 Forbidden' error. What is the most likely cause?

Accepted Answer

The connection used in the flow lacks appropriate permissions.. Option B is correct because a 403 error typically indicates insufficient permissions. Option A is wrong because throttling causes 429 errors. Option C is wrong because license issues cause 402 errors. Option D is wrong because connector issues cause 400 or 500 errors.

Answer

The Microsoft Entra ID license has expired.

Answer

The flow is exceeding the API request throttle limit.

Answer

The Power Automate connector for Microsoft Entra ID is deprecated.

Question 14

You need to design a Power Automate flow that triggers when a specific file is added to a SharePoint document library. Which trigger should you use?

Accepted Answer

When a file is created (properties only). Option A is correct because 'When a file is created (properties only)' triggers on new file creation. Option B is wrong because that trigger is for modification. Option C is wrong because it requires manual execution. Option D is wrong because it's for shared files.

Answer

When a file is shared

Answer

When a file is modified

Answer

For a selected file (manual trigger)

Question 15

A Power Automate flow sends an email to a manager when a leave request is submitted in Microsoft Forms. The flow frequently fails because the manager's mailbox is full. Which approach best handles this error?

Accepted Answer

Configure the email action's 'Run after' settings to retry on failure and then escalate to a secondary manager.. Option D is correct because configuring a run-after setting for the email action to retry on failure is the best practice. Option A is wrong because it doesn't handle full mailbox. Option B is wrong because it only alerts the admin. Option C is wrong because it cancels the flow.

Answer

Configure the flow to terminate on error.

Answer

Use a 'Send an email (V2)' action with 'Error handling' to send a notification to the admin.

Answer

Add a condition to check mailbox size before sending.