PL-900 Demonstrate the capabilities of Power Automate Practice Test 6 — 15 Questions

Question 1

Which TWO are valid ways to share a Power Automate flow? (Select TWO.)

Accepted Answer

Add co-owners in the flow properties.. The correct answers are D and E. Adding co-owners in the flow properties (D) allows other users to edit and manage the flow directly. Adding the flow to a solution and exporting/importing that solution (E) is a standard method for distributing flows across environments or to other users. Option A is incorrect because sending a direct link to run the flow is only possible after the flow has been shared; it is not a sharing method itself. Option B is incorrect: while you can share a link via Teams, the actual sharing mechanism is not through Teams; sharing must be done via co-ownership or solution export. Option C is incorrect because exporting as a JSON file is an export feature, not a direct sharing method, and emailing the file is not an inherent Power Automate capability.

Answer

Send a direct link to run the flow to other users.

Answer

Share the flow via Microsoft Teams.

Answer

Export the flow as a JSON file and email it.

Question 2

Which THREE are valid connectors in Power Automate? (Select THREE.)

Accepted Answer

Office 365 Outlook. The correct answers are A, D, and E. Office 365 Outlook, Microsoft Teams, and SharePoint are all standard connectors in Power Automate. Option B is incorrect because the connector is named 'SQL Server', not 'SQL Server Management Studio'. Option C is incorrect because the official connector name is 'Azure DevOps', not 'Azure DevOps Services'.

Answer

SQL Server Management Studio

Answer

Azure DevOps Services

Question 3

A company wants to automatically send an email notification when a new file is added to a SharePoint document library. Which type of trigger should be used in Power Automate?

Accepted Answer

A trigger. A trigger starts the flow when an event occurs, such as a new file being added. Option A is a condition, which is a logic step, not a trigger. Option C is a connector, which is a service connection, not a trigger. Option D is an action, which is a step that performs an operation, not a trigger.

Answer

A condition

Answer

A connector

Answer

An action

Question 4

A sales team uses Power Automate to create a lead in Dynamics 365 Sales when a new row is added to a Google Sheets spreadsheet. The flow fails with a 'Forbidden' error. What is the most likely cause?

Accepted Answer

The Google Sheets connection is not authenticated. The 'Forbidden' error indicates that the flow cannot access the Google Sheets spreadsheet due to authentication failure. The most likely cause is that the Google Sheets connection is not authenticated or the token has expired. Option B correctly identifies this issue. Option A is less likely because Microsoft Entra ID tokens are used for Microsoft services, not Google Sheets. Option C is irrelevant because the trigger is from Google Sheets, not SharePoint. Option D would cause a different error at the Dynamics 365 action step, not at the trigger.

Answer

The Microsoft Entra ID token has expired

Answer

The SharePoint trigger is misconfigured

Answer

The Dynamics 365 action is invalid

Question 5

An organization has a Power Automate flow that runs on a schedule and processes sensitive data. The compliance team requires that the flow cannot be triggered manually and must use a managed identity for authentication. Which feature should be used to meet these requirements?

Accepted Answer

Managed identity. (Managed identity) is correct because in Power Automate, a managed identity allows flows to authenticate to resources without requiring user credentials, and flows using managed identities can be configured to run on a schedule without manual triggering. The compliance team's requirement to prevent manual triggering can be achieved by disabling the 'Run only users' option and using a managed identity for authentication. Option A (Solution checker) is a tool for validating solutions, not for authentication. Option C (Data Loss Prevention policies) controls data sharing, not authentication. Option D (On-premises data gateway) enables connectivity to on-premises data, not authentication control.

Answer

Solution checker

Answer

Data Loss Prevention (DLP) policies

Answer

On-premises data gateway

Question 6

A user wants to create a flow that automatically copies attachments from incoming Outlook emails to a OneDrive folder. Which trigger and action should be used?

Accepted Answer

'When a new email arrives' trigger and 'Create file' action. 'When a new email arrives' trigger initiates the flow for each incoming email, and the 'Create file' action can save attachments to a OneDrive folder. Option B is incorrect because 'Send an email' action would send an email, not create a file. Option C is incorrect because 'When an item is created' trigger is for SharePoint or similar, not for email. Option D is incorrect because 'When a file is created' trigger and 'Start an approval' action do not relate to copying email attachments.

Answer

'When a new email arrives' trigger and 'Send an email' action

Answer

'When an item is created' trigger and 'Create file' action

Answer

'When a file is created' trigger and 'Start an approval' action

Question 7

A company wants to integrate Power Automate with Microsoft Teams so that when a new task is assigned in Planner, a message is posted in a Teams channel. Which connector should be used?

Accepted Answer

Microsoft Teams. Microsoft Teams. The Microsoft Teams connector allows posting messages to Teams channels, which is exactly what the scenario requires. Option A (Outlook.com) is for personal email, not Teams. Option B (SharePoint) is for document management, not Teams messaging. Option C (Office 365 Outlook) is for email and calendar, not for posting to Teams channels.

Answer

Outlook.com

Answer

SharePoint

Answer

Office 365 Outlook

Question 8

A Power Automate flow processes hundreds of items daily. The flow sometimes fails due to service unavailability. Which feature should be used to automatically retry the failed action?

Accepted Answer

Enable retry policy on the action. Power Automate allows you to configure a retry policy on individual actions to automatically reattempt execution when a transient failure (such as service unavailability) occurs. This feature handles intermittent errors without manual intervention, improving flow reliability for high-volume processing.

Answer

Use a 'Scope' action

Answer

Add a 'Terminate' action

Answer

Configure a 'Configure run after' setting

Question 9

Which THREE of the following are valid ways to handle errors in a Power Automate flow? (Select THREE.)

Accepted Answer

Scope. A, B, and E are correct. 'Configure run after settings' allows actions to run based on success, failure, or timeout of previous actions. 'Scope' groups actions and can handle errors by enabling 'Configure run after' settings at the scope level. 'Parallel branch' can be used for error handling by running alternative logic in parallel. C is incorrect because 'Apply to each' is for iterating over arrays, not error handling. D is incorrect because 'Condition' controls branching but is not specifically for error handling.

Answer

Apply to each

Answer

Condition

Question 10

Which TWO of the following are types of connectors available in Power Automate? (Select TWO.)

Accepted Answer

Standard. A and E are correct. Standard connectors are available to all Power Automate users without additional licensing. Premium connectors, such as those for Salesforce or Common Data Service, require a Premium license. Option B (Custom) is a type of connector but not a licensing tier, and it is not one of the two correct answers. Option C (Enterprise) is not a recognized connector tier in Power Automate. Option D (On-premises) refers to the data gateway needed for on-premises data sources, not a connector type.

Answer

Custom

Answer

Enterprise

Answer

On-premises

Question 11

A user wants to create a flow that runs when a specific button is clicked in a mobile app. Which type of flow should be used?

Accepted Answer

Instant flow. An instant flow (also known as a button flow) is triggered manually by a user, such as by clicking a button in a mobile app. Option B (business process flow) is a guided process, not a manual trigger. Option C (scheduled flow) runs on a predefined schedule. Option D (automated flow) is triggered automatically by events like email arrival or file creation, not by user interaction.

Answer

Business process flow

Answer

Scheduled flow

Answer

Automated flow

Question 12

A flow uses a 'When an item is created' trigger for a SharePoint list. The flow needs to access the item's title and the user who created it. Which dynamic values should be used?

Accepted Answer

Title and Created By. The 'When an item is created' trigger for a SharePoint list exposes dynamic values that include the item's 'Title' field and the 'Created By' field, which contains the user who created the item. These are standard columns in a SharePoint list and are automatically available as dynamic content in Power Automate when the trigger fires.

Answer

Title and Modified By

Answer

ID and Modified By

Answer

Created By and Created By Email

Question 13

A company uses Power Automate to automate approval workflows. An employee reports that an approval request sent to their manager is not being delivered. The manager is listed in Microsoft Entra ID with the correct email address. What is the most likely cause?

Accepted Answer

The manager does not have a Power Automate license.. The most likely cause is that the manager does not have a Power Automate license (Option A). For approval flows in Power Automate, the approver must have a license that includes Power Automate rights (such as a Power Automate per-user plan or a Microsoft 365 license that includes Power Automate capabilities). Even if the manager's email is correctly configured in Microsoft Entra ID, without the appropriate license the approval request cannot be delivered. Option B (deprecated trigger) is unlikely because a deprecated trigger would cause the flow to fail to run entirely, not specifically fail to deliver an approval. Option C (wrong response options) would only affect the approver's ability to respond, not the delivery of the request. Option D (quota limit) would pause the flow itself, not prevent delivery of an individual approval request.

Answer

The flow is using a deprecated trigger.

Answer

The approval is configured with the wrong response options.

Answer

The flow is paused due to a quota limit.

Question 14

A Power Automate flow processes incoming emails from a shared mailbox. Recently, some emails are being missed. You suspect the flow is hitting a service protection limit. Which action should you take to diagnose the issue?

Accepted Answer

Review the flow run history and look for 'skipped' status.. Flow run history in Power Automate explicitly records 'skipped' status for runs that were throttled due to service protection limits. By reviewing the run history and filtering for 'skipped' runs, you can directly confirm whether the flow is being rate-limited, which is the most likely cause of missed emails.

Answer

Use the 'Peek code' feature to review the flow definition.

Answer

Check the gateway status for the shared mailbox.

Answer

Pause the flow and restart it.

Question 15

You need to create a Power Automate flow that runs every Monday at 9 AM to update a SharePoint list. Which trigger should you use?

Accepted Answer

Schedule - Recurrence. The correct trigger for a flow that runs on a schedule (every Monday at 9 AM) is the 'Schedule - Recurrence' trigger. Option A ('When an item is created') is an event-based trigger that runs when an item is added to a list, not on a schedule. Option B ('Power Apps button') is a manual trigger that requires user interaction. Option D ('When a new email arrives') is an event-based trigger that runs when an email arrives. Therefore, only option C meets the requirement.

Answer

When an item is created

Answer

Power Apps button

Answer

When a new email arrives