PL-900 Demonstrate the capabilities of Power Automate Practice Test 5 — 15 Questions

Question 1

A company wants to automatically send an email notification when a new file is added to a SharePoint document library. Which type of trigger should be used in Power Automate?

Accepted Answer

A trigger. The correct answer is A because a trigger starts the flow when an event occurs, such as a new file being added. Option B is a service, not a trigger. Option C is an action, not a trigger. Option D is a connector, not a trigger.

Answer

A condition

Answer

A connector

Answer

An action

Question 2

A sales team uses Power Automate to create a lead in Dynamics 365 Sales when a new row is added to a Google Sheets spreadsheet. The flow fails with a 'Forbidden' error. What is the most likely cause?

Accepted Answer

The Google Sheets connection is not authenticated. Option C is correct because the error suggests authentication issues with the Google Sheets connection. Option A is less likely because the flow would fail at the trigger step, not after. Option B is incorrect because Google Sheets does not use Microsoft Entra ID. Option D is incorrect because the trigger is a new row event.

Answer

The Microsoft Entra ID token has expired

Answer

The SharePoint trigger is misconfigured

Answer

The Dynamics 365 action is invalid

Question 3

An organization has a Power Automate flow that runs on a schedule and processes sensitive data. The compliance team requires that the flow cannot be triggered manually and must use a managed identity for authentication. Which feature should be used to meet these requirements?

Accepted Answer

Managed identity. Option D is correct because a managed identity in Power Automate allows flows to authenticate without user credentials and manual triggering can be disabled. Option A is used for environment management, not identity. Option B is for on-premises data, not cloud authentication. Option C is for monitoring, not authentication control.

Answer

Solution checker

Answer

Data Loss Prevention (DLP) policies

Answer

On-premises data gateway

Question 4

A user wants to create a flow that automatically copies attachments from incoming Outlook emails to a OneDrive folder. Which trigger and action should be used?

Accepted Answer

'When a new email arrives' trigger and 'Create file' action. Option B is correct because 'When a new email arrives' triggers the flow for each incoming email, and 'Create file' can save attachments. Option A uses a timer, not email events. Option C uses an approval action instead of file creation. Option D uses SharePoint, not OneDrive.

Answer

'When a new email arrives' trigger and 'Send an email' action

Answer

'When an item is created' trigger and 'Create file' action

Answer

'When a file is created' trigger and 'Start an approval' action

Question 5

A flow uses an approval step to notify managers when a purchase request exceeds $10,000. The approval action times out after 7 days. The business requires that if no response is received within 3 days, the request should be automatically approved. What should be added to the flow?

Accepted Answer

Add a parallel branch that waits for 3 days and then approves if no response. Option C is correct because a parallel branch with a delay and a condition on the approval timeout can implement the requirement. Option A would change the entire timeout to 3 days, but the requirement is to auto-approve after 3 days, not reject. Option B does not allow customization of timeout behavior. Option D would not trigger automatically after timeout.

Answer

Configure the approval to send a reminder after 3 days

Answer

Use a 'Terminate' action after 3 days

Answer

Set the approval timeout to 3 days and configure the outcome to 'Approve'

Question 6

A company wants to integrate Power Automate with Microsoft Teams so that when a new task is assigned in Planner, a message is posted in a Teams channel. Which connector should be used?

Accepted Answer

Microsoft Teams. Option B is correct because the Microsoft Teams connector allows posting messages to channels. Option A is for Office 365, not Teams specifically. Option C is for Outlook, not Teams. Option D is for SharePoint, not Teams.

Answer

Outlook.com

Answer

SharePoint

Answer

Office 365 Outlook

Question 7

A Power Automate flow processes hundreds of items daily. The flow sometimes fails due to service unavailability. Which feature should be used to automatically retry the failed action?

Accepted Answer

Enable retry policy on the action. Option B is correct because Power Automate allows you to configure a retry policy on individual actions to automatically reattempt execution when a transient failure (such as service unavailability) occurs. This feature handles intermittent errors without manual intervention, improving flow reliability for high-volume processing.

Answer

Use a 'Scope' action

Answer

Add a 'Terminate' action

Answer

Configure a 'Configure run after' setting

Question 8

Which TWO of the following are valid trigger types in Power Automate? (Select TWO.)

Accepted Answer

Scheduled. A and B are correct. Automated triggers respond to events, and scheduled triggers run on a timer. Button triggers are also valid but not listed as an option here. C is incorrect because 'Manual' is not a trigger type; manual flows are triggered by a button. D and E are types of connections or actions, not triggers.

Answer

Recurrence

Answer

Manual

Answer

Instant

Question 9

Which THREE of the following are valid ways to handle errors in a Power Automate flow? (Select THREE.)

Accepted Answer

Scope. A, B, and D are correct. 'Configure run after' allows different actions based on success/failure. 'Scope' groups actions and can handle errors. 'Parallel branch' can be used for error handling by running alternative logic. C is incorrect because 'Apply to each' is for iterating over arrays, not error handling. E is incorrect because 'Condition' controls branching but is not specifically for error handling.

Answer

Apply to each

Answer

Condition

Question 10

Which TWO of the following are types of connectors available in Power Automate? (Select TWO.)

Accepted Answer

Standard. A and D are correct. Standard connectors are available to all, and Premium connectors require additional licensing. B is incorrect because 'Enterprise' is not a connector tier. C is incorrect because 'Custom' is a type of connector but not a licensing tier. E is incorrect because 'On-premises' describes data gateway, not a connector type.

Answer

Custom

Answer

Enterprise

Answer

On-premises

Question 11

A user wants to create a flow that runs when a specific button is clicked in a mobile app. Which type of flow should be used?

Accepted Answer

Instant flow. Option C is correct because a button flow (instant flow) is triggered by a manual button press. Option A responds to events, not manual triggers. Option B runs on a schedule. Option D is for business process flows, not button triggers.

Answer

Business process flow

Answer

Scheduled flow

Answer

Automated flow

Question 12

A flow uses a 'When an item is created' trigger for a SharePoint list. The flow needs to access the item's title and the user who created it. Which dynamic values should be used?

Accepted Answer

Title and Created By. Option A is correct because the 'When an item is created' trigger for a SharePoint list exposes dynamic values that include the item's 'Title' field and the 'Created By' field, which contains the user who created the item. These are standard columns in a SharePoint list and are automatically available as dynamic content in Power Automate when the trigger fires.

Answer

Title and Modified By

Answer

ID and Modified By

Answer

Created By and Created By Email

Question 13

A company uses Power Automate to automate approval workflows. An employee reports that an approval request sent to their manager is not being delivered. The manager is listed in Microsoft Entra ID with the correct email address. What is the most likely cause?

Accepted Answer

The manager does not have a Power Automate license.. Option B is correct because the approval connector often requires a license with the appropriate rights. Option A is not the most likely since the manager is correctly listed. Option C is not a typical cause for delivery failure. Option D is unrelated to delivery.

Answer

The flow is using a deprecated trigger.

Answer

The approval is configured with the wrong response options.

Answer

The flow is paused due to a quota limit.

Question 14

A Power Automate flow processes incoming emails from a shared mailbox. Recently, some emails are being missed. You suspect the flow is hitting a service protection limit. Which action should you take to diagnose the issue?

Accepted Answer

Review the flow run history and look for 'skipped' status.. Option C is correct because flow run history in Power Automate explicitly records 'skipped' status for runs that were throttled due to service protection limits. By reviewing the run history and filtering for 'skipped' runs, you can directly confirm whether the flow is being rate-limited, which is the most likely cause of missed emails.

Answer

Use the 'Peek code' feature to review the flow definition.

Answer

Check the gateway status for the shared mailbox.

Answer

Pause the flow and restart it.

Question 15

You need to create a Power Automate flow that runs every Monday at 9 AM to update a SharePoint list. Which trigger should you use?

Accepted Answer

Schedule - Recurrence. Option A is correct for scheduled flows. Option B is for manual triggers. Option C and D are event-based triggers.

Answer

When an item is created

Answer

Power Apps button

Answer

When a new email arrives