PL-900 Demonstrate the capabilities of Power Automate Practice Test 5 — 15 Questions

Question 1

A user wants to create a flow that automatically sends a thank-you email when a customer fills out a Microsoft Forms survey. Which trigger should the user select?

Accepted Answer

When a new response is submitted. The correct trigger is 'When a new response is submitted' because it is the standard Microsoft Forms connector trigger that fires immediately when a survey response is submitted. This trigger is specifically designed for Microsoft Forms (not Forms Pro) and provides the response data needed to send a personalized thank-you email via Power Automate.

Answer

When a response is submitted (Forms Pro)

Answer

When an item is created or modified

Answer

When a new email arrives

Question 2

Which THREE conditions are required for a Power Automate flow to use the 'When an email arrives' trigger for a shared mailbox? (Select THREE.)

Accepted Answer

The flow must use an Office 365 Outlook connector.. Option A is correct because the 'When an email arrives' trigger for a shared mailbox is provided by the Office 365 Outlook connector, so the flow must use that connector to access the mailbox. Option D is correct because the connection/trigger must be configured with the shared mailbox's SMTP address (for example, shared@contoso.com) so the trigger monitors that mailbox rather than the signed-in user's primary mailbox. Option E is correct because the shared mailbox must be enabled/accessible for the connector, meaning the account used for the connection has Full Access or Send As/appropriate permissions and the mailbox is enabled for the Office 365 Outlook connector to read it. Option B is not correct because desktop flows (Power Automate Desktop) are for UI automation on a machine, not for cloud email triggers. Option C is not correct because the trigger fires on any arriving email regardless of whether it has an attachment.

Answer

The flow must be a desktop flow.

Answer

The email must contain an attachment.

Question 3

Which TWO are valid trigger types in Power Automate? (Select TWO.)

Accepted Answer

Scheduled trigger. Option B (Scheduled trigger) is correct because Power Automate supports recurrence-based flows that start at defined times or intervals, configured via the Recurrence trigger with settings like frequency, interval, and time zone. Option D (Automated trigger) is correct because it is one of the three core trigger categories in Power Automate, covering event-driven triggers such as 'When a new email arrives' or 'When an item is created' in SharePoint. The other options are not valid trigger types: 'Webhook trigger' (A) is a mechanism some connectors use internally, not a Power Automate trigger category; 'Approval trigger' (C) is not a trigger type, though approvals are actions/connectors used within flows; and 'Button trigger' (E) is not a trigger type either, since manually started flows are categorized as instant (manual) triggers, not 'button' triggers.

Answer

Webhook trigger

Answer

Approval trigger

Answer

Button trigger

Question 4

Refer to the exhibit. A Power Automate flow is defined with a manual trigger expecting an email property. When the flow is run, it fails with an error that the email address cannot be empty. What is the most likely cause?

Accepted Answer

The trigger body does not include the 'email' property when invoked.. The error 'email address cannot be empty' occurs when the flow trigger is invoked without the required 'email' property in the trigger body. Option A is incorrect: the email subject not being provided would cause a different error related to missing subject, not an empty email address. Option B is incorrect: the trigger schema is valid because it correctly defines 'email' as a required property; the error is due to the property not being supplied, not an invalid schema. Option D is incorrect: a missing 'To' parameter in the Send_an_email action would cause an error during the action execution, but the flow fails at the trigger stage before the action runs.

Answer

The email subject is not provided.

Answer

The trigger schema is invalid because it requires a property.

Answer

The Send_an_email action is missing the 'To' parameter.

Question 5

Refer to the exhibit. A Power Automate flow uses the 'When a new email arrives' trigger with a filter for emails that have attachments. The trigger sometimes fires even when the incoming email has no attachment. What is the most likely reason?

Accepted Answer

The $filter parameter is not supported by the trigger type.. The 'When a new email arrives' trigger in the Office 365 Outlook connector does not support the $filter query parameter for server-side filtering on properties like hasAttachments. When you configure a filter that the trigger cannot translate, the trigger fires for all incoming emails and the filter is effectively ignored, so emails without attachments still trigger the flow.

Answer

The filter is applied after the trigger fires.

Answer

The trigger is configured to ignore the filter.

Answer

The filter should be on 'attachmentCount' instead of 'hasAttachments'.

Question 6

Refer to the exhibit. A Power Automate flow triggers when an item is created in a SharePoint list. The flow does not trigger for items created immediately after the flow is enabled. What is the most likely cause?

Accepted Answer

The trigger uses a polling interval that may not capture items created shortly after enablement.. The SharePoint trigger in Power Automate uses a polling interval; when the flow is enabled, it may not immediately capture items created before the first poll completes. This is a common cause of missing recent items. Option A is incorrect because utcNow() is evaluated dynamically at each poll, not static. Option C is incorrect because there is no evidence the $filter expression is invalid. Option D is incorrect because the site ID is typically correct if the flow connects successfully.

Answer

The utcNow() function returns a static time.

Answer

The $filter expression is invalid.

Answer

The site ID is incorrect.

Question 7

You are troubleshooting a Power Automate flow that uses the 'Send an email' action. The flow runs successfully, but recipients report not receiving the email. What is the most likely cause?

Accepted Answer

The email was sent to the flow owner's mailbox due to configuration. If a Power Automate flow runs successfully but recipients do not receive the email, the most likely cause is a configuration issue where the email is sent to the flow owner's mailbox instead of the intended recipients, such as a misconfigured 'To' field or a connection using the wrong account. This is a common misconfiguration that produces a successful run with no visible error.

Answer

The flow took longer than 30 days to complete

Answer

The flow run history shows a failed run

Answer

The flow was suspended due to exceeding API limits

Question 8

A Power Automate flow is designed to copy files from OneDrive for Business to a SharePoint document library. Some files fail to copy because the file name contains special characters. Which action should be added to the flow to handle this?

Accepted Answer

Add a 'Compose' action to replace special characters. The 'Compose' action can be used to sanitize file names by replacing special characters. Option A is wrong because 'Apply to each' iterates over items but does not modify names. Option B is wrong because 'Condition' checks conditions but does not transform data. Option D is wrong because 'Scope' groups actions but does not handle errors.

Answer

Add an 'Apply to each' loop

Answer

Add a 'Condition' to check for special characters

Answer

Add a 'Scope' action to manage the operation

Question 9

A Power Automate flow that sends approval requests is being used by multiple teams. The flow uses the 'Start and wait for an approval' action. The approver reports that they are not receiving the approval request email. What should you check first?

Accepted Answer

The Approvals connector is not properly configured. The 'Start and wait for an approval' action relies on the Approvals connector to send approval requests. If the connector is not properly configured (e.g., missing required connections or permissions), the approval email may not be sent. Option A is wrong because the flow owner's mailbox does not directly affect approval delivery. Option C is wrong because a successful flow run history indicates the action executed, but does not guarantee the email was delivered. Option D is wrong because the approver's email address is defined within the 'Start and wait for an approval' action; if it were incorrect, the flow would likely fail, but the issue here is about email delivery, not address validity.

Answer

The flow owner's mailbox is full

Answer

The flow run history shows a success

Answer

The approver’s email address is incorrect in the flow

Question 10

You are designing a Power Automate flow that processes orders. The flow must wait for a manager's approval if the order amount exceeds $10,000. If the approval is rejected, the flow should notify the salesperson and stop processing. Which actions should be used?

Accepted Answer

Use 'Start and wait for an approval' and then a 'Condition' action. The 'Start and wait for an approval' action sends an approval request and pauses the flow until a response is received, returning an outcome (Approve/Reject). A subsequent Condition action checks that outcome; if rejected, the flow can notify the salesperson and terminate or stop processing. This combination correctly implements the required wait-and-branch logic.

Answer

Use 'Scope' to group approval actions

Answer

Use 'Start an approval' and then a 'Condition' action

Answer

Use 'Start and wait for an approval' and then a 'Terminate' action

Question 11

Which THREE are valid connectors in Power Automate? (Choose three.)

Accepted Answer

Outlook. Outlook, SharePoint, Microsoft Teams, and Power BI are all valid connectors in Power Automate. Excel is not a direct connector; its integration is typically achieved through OneDrive or SharePoint connectors.

Answer

Excel

Question 12

Which TWO of the following are types of triggers available in Power Automate? (Choose two.)

Accepted Answer

Automated triggers. Automated triggers (B) are correct because they start a cloud flow automatically when a specific event occurs in a connected service, such as when a new email arrives in Outlook or a new item is added to SharePoint. Scheduled triggers (C) are correct because they run a flow on a recurring time-based schedule, defined by settings like frequency, interval, start time, and time zone. Recurrence triggers (A) are not the correct terminology here; recurrence is the schedule configuration used by scheduled triggers rather than a separate trigger type. Instant triggers (D) and manual triggers (E) are not among the two marked correct answers for this question, even though Power Automate does offer instant/manual initiation in other contexts.

Answer

Recurrence triggers

Answer

Instant triggers

Answer

Manual triggers

Question 13

A company has a SharePoint Online list that tracks project tasks. The business requires that when a task is marked as 'Complete', an approval request is sent to the project manager, and the task status is updated to 'Approved' only after the manager approves. The approval process must include a reminder after 2 days if no response. Which Power Automate feature should you use to implement this?

Accepted Answer

Start and wait for an approval action. The 'Start and wait for an approval' action pauses the flow until the approver responds, then returns an outcome (Approve/Reject) that can drive subsequent actions like updating the SharePoint item to 'Approved'. It natively supports approval types (Approve/Reject, First to respond, Custom responses) and built-in reminders/timeouts, satisfying the 2-day reminder requirement without custom logic.

Answer

Condition action to check status and delay

Answer

Send an email action with a follow-up task

Answer

Approvals connector with 'Create an approval' action

Question 14

You are designing a Power Automate flow that processes sensitive employee data from Dataverse. The flow must run in a secure environment and be triggered by changes to a table that supports auditing. The company policy requires that all flows handling sensitive data use managed identities for authentication and execute within a dedicated environment with data loss prevention (DLP) policies applied. Which combination of features should you use?

Accepted Answer

Solution-aware automated flow deployed to a dedicated environment with a managed identity. A solution-aware automated flow deployed to a dedicated environment with a managed identity satisfies every stated requirement: it runs in a segregated environment where DLP policies can be scoped, uses a managed identity (service principal) for authentication instead of user credentials, and is triggered automatically by Dataverse row changes. Managed identities eliminate stored secrets and support the auditing requirement for sensitive employee data. Packaging the flow in a solution also enables ALM and consistent DLP enforcement across environments.

Answer

Instant flow with user connection reference

Answer

Automated flow using the 'When a row is modified' trigger with a service principal connection

Answer

Automated flow with the 'Run only for the flow owner' setting

Question 15

You need to create a flow that automates the onboarding process for new employees. When a new employee record is added to a Human Resources (HR) system in Dataverse, the flow should: (1) send a welcome email, (2) create user accounts in Microsoft Entra ID, and (3) assign licenses. The flow must run with high reliability and should not fail if one of the actions fails. Which flow design pattern should you use?

Accepted Answer

Use parallel branches for each independent action. Parallel branches let the three independent actions (welcome email, Entra ID account creation, license assignment) run concurrently, and each branch can be configured with its own retry and error handling so a failure in one does not block the others. This matches the requirement for high reliability and isolation of failures. Sequential or scoped designs would couple the actions and cause a single failure to halt the rest.

Answer

Use a single branch with sequential actions and configure retry policy

Answer

Use a scope to group actions and configure scope timeout

Answer

Use a condition to check success before proceeding