PL-900 Demonstrate the capabilities of Power Automate Practice Test 2 — 15 Questions

Question 1

You are a Power Automate administrator for Contoso Corporation. The company uses Microsoft 365 E5 licenses. The sales team uses a SharePoint Online list named 'Leads' to track potential customers. The list has columns: Title (single line of text), Email (single line of text), Status (choice: New, Contacted, Qualified, Lost), and Score (number). The sales manager wants to automate the following process: When a new lead is added with Status = 'New' and Score > 50, an approval request should be sent to the manager. If approved, the lead Status should be updated to 'Contacted' and an email should be sent to the lead's email address. If rejected, the lead Status should be updated to 'Lost'. Additionally, if the lead is not approved within 7 days, the flow should automatically set Status to 'Lost'. The manager is often on leave, so the flow should also send a reminder to the manager every 2 days if the approval is pending. You need to design the flow using Power Automate. Which of the following designs best meets the requirements?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Use a 'When an item is created' trigger with a condition on Score > 50 and Status = 'New'. Inside the condition, use 'Start and wait for an approval' with a 7-day timeout. After approval, update item and send email. For reminders, create a separate scheduled flow that runs every 2 days, queries SharePoint for items with Status = 'New' and approval pending, and sends an email.. It uses the 'When an item is created' trigger with a condition on Score > 50 and Status = 'New'. Inside the condition, it uses 'Start and wait for an approval' with a 7-day timeout, which automatically handles the timeout and subsequent actions. For reminders, it uses a separate scheduled flow that runs every 2 days, queries items with pending approvals, and sends a reminder email. Option A uses a Power Apps approval screen with an HTTP trigger, which does not handle the 7-day timeout or automated reminders. Option C uses a 'Parallel branch' with a single 'Delay' action, which does not send reminders every 2 days (it would only delay once) and would block the flow. Option D uses a 'Recurrence' trigger every hour instead of reacting to item creation, integrates the timeout with a 'Delay until' action rather than the approval action's built-in timeout, and uses a 'Compose' action to track reminders, which is insufficient to send recurring reminders.

Answer

Use a 'When an item is created' trigger with a condition on Score > 50 and Status = 'New'. Use 'Send an email' to notify the manager and include a link to a Power Apps approval screen. Use a separate flow triggered by an HTTP request from Power Apps to update the item.

Answer

Use a 'When an item is created' trigger with a condition on Score > 50 and Status = 'New'. Inside the condition, use 'Start and wait for an approval' with a 7-day timeout. After approval, update the item and send email. Use 'Parallel branch' to send a reminder every 2 days by adding a 'Delay' action followed by an email.

Answer

Use a 'Recurrence' trigger that runs every hour, queries the SharePoint list for items with Status = 'New' and Score > 50, then sends an approval request. Use a 'Delay until' action to set a 7-day timeout. Use a 'Compose' action to track reminders.

Question 2

Your organization uses Power Automate to automatically create a task in Microsoft Planner when a new sales opportunity is closed in Dynamics 365. The flow triggers on a new opportunity but fails to create the task. You check the run history and see an error: 'Invalid template specification' in the 'Create a task' action. How should you resolve this?

Accepted Answer

Ensure the Planner bucket and plan are specified correctly in the action.. The error 'Invalid template specification' in the 'Create a task' action typically occurs when the Planner action is not properly configured, specifically the bucket and plan fields are missing or incorrect. Therefore, ensuring that the Planner bucket and plan are specified correctly (Option B) resolves the issue. Option A is incorrect because the error is not related to the Dynamics 365 connection. Option C is incorrect because changing the trigger does not address the template specification error. Option D is incorrect because the error is about task configuration, not permissions.

Answer

Recreate the connection to Dynamics 365.

Answer

Change the trigger to 'When a record is updated' instead of created.

Answer

Grant the flow service principal Planner permissions.

Question 3

A Power Automate flow sends an approval request to a user's manager. The flow uses the 'Get manager' action from the Office 365 Users connector. The flow runs successfully but the approval is never received by the manager. What is the most likely reason?

Accepted Answer

The manager does not have a valid email mailbox.. The most likely reason the approval is never received is that the manager's email mailbox is not enabled or is invalid. The 'Get manager' action retrieves the manager's email address from Microsoft Entra ID. However, if the manager does not have an active Exchange Online mailbox (e.g., they are a distribution group member or the mailbox is disabled), the approval email will not be delivered. Option A is incorrect because the flow runs successfully, indicating the connector is configured correctly. Option B is incorrect because the approval channel (Teams vs email) does not affect delivery if the manager lacks a mailbox. Option D is incorrect because the manager's user profile exists in Microsoft Entra ID (the flow finds their email), but the mailbox itself may be missing or disabled.

Answer

The Office 365 Users connector is not properly configured.

Answer

The approval action is configured to use the Teams channel instead of email.

Answer

The manager's user profile is missing in Microsoft Entra ID.

Question 4

You have a Power Automate flow that monitors a SharePoint list for new items and then sends a custom email notification using the 'Send an email (V2)' action. The email includes an attachment from the SharePoint item. Some users report that the attachment is missing from the email. What should you check first?

Accepted Answer

Check if the flow includes a 'Get file content' action before the email action.. The most common reason for missing attachments in a Power Automate email is that the file content has not been retrieved separately from the SharePoint list item. The 'Send an email (V2)' action does not automatically include attachments from the triggering item. You must use the 'Get file content' action to retrieve the attachment's binary data and then pass it to the email action. Option B is not the first check because the trigger being correct does not guarantee the attachment is retrieved. Option C, while permissions can be a factor, is not the most direct cause—the flow usually has permissions, but the content needs to be explicitly fetched. Option D is incorrect because 'Send an email with options' is for approvals, not a fix for missing attachments.

Answer

Verify that the flow trigger is set to 'When a new item is created'.

Answer

Ensure the SharePoint list has the correct permissions for the flow.

Answer

Change the email action to 'Send an email with options'.

Question 5

A Power Automate flow uses a 'When a HTTP request is received' trigger. The flow is called by an external application. The flow runs successfully but the external application receives a '500 Internal Server Error' response. What is the most likely cause?

Accepted Answer

The flow does not have a 'Respond to a PowerApp or flow' action to send a response.. When a Power Automate flow is triggered by an HTTP request, it must include a 'Respond to a PowerApp or flow' action to send a response back to the caller. If this action is missing, the flow will still run but the HTTP trigger will timeout or return a 500 error because no response is sent. Option A is incorrect because if the flow were disabled, the trigger would not fire and the external application would likely get a 404 or 503, not a 500. Option B is incorrect because the flow runs, meaning the request was received; a payload mismatch would cause a different error (like a 400) or failure within the flow. Option D is incorrect because authentication issues typically return 401 Unauthorized, not 500.

Answer

The flow is disabled or paused.

Answer

The external application is not sending the correct JSON payload.

Answer

The flow requires authentication and the API key is missing.

Question 6

You are creating a Power Automate flow to copy files from a SharePoint document library to a OneDrive for Business folder. The flow triggers when a new file is created in SharePoint. After saving the flow, you get a warning that the flow uses a trigger that is not supported in the 'Solutions' context. What does this mean?

Accepted Answer

The chosen trigger cannot be used in a solution-aware flow.. The 'When a new file is created' trigger for SharePoint is not available in solution-aware flows (it is a non-solution trigger). Option A is wrong because the OneDrive for Business connector is licensed and supported. Option C is wrong because the flow can be saved outside a solution, but the warning indicates that the trigger cannot be used in a solution. Option D is wrong because the warning is informational and does not prevent the flow from running.

Answer

The OneDrive for Business connector is not licensed.

Answer

The flow cannot be saved outside a solution.

Answer

The flow will not run because of this warning.

Question 7

A Power Automate flow uses the 'Parse JSON' action to process incoming webhook data. The flow fails with the error 'Invalid JSON' when the webhook sends data. You review the sample payload used to generate the schema and notice the webhook sometimes includes additional optional fields. What is the most likely cause?

Accepted Answer

The generated schema does not account for all possible fields.. The 'Parse JSON' action validates incoming payloads against the schema generated from the sample. If the webhook sends additional optional fields not present in the sample, the schema lacks those properties, and depending on the action's configuration (e.g., strict schema validation), the flow throws 'Invalid JSON'. The most likely cause is that the generated schema is incomplete relative to the actual payload.

Answer

The flow is trying to parse the JSON before receiving it.

Answer

The webhook is not sending a valid JSON payload.

Answer

The JSON contains a nested object that is not defined.

Question 8

Which THREE Power Automate features are available only in premium licenses? (Choose 3)

Accepted Answer

Robotic Process Automation (RPA). Option B (Robotic Process Automation) is correct because desktop flows and attended/unattended RPA capabilities require Power Automate Premium (per-user or per-flow) or Process licenses, not the seeded/standard plan. Option C (Business process flows) is correct because creating and customizing business process flows requires a Power Automate Premium license (or Dynamics 365 license that includes it); the standard plan only allows running them. Option E (AI Builder models) is correct because AI Builder credits and model building/consumption are a premium capability requiring a Power Automate Premium or per-app/AI Builder add-on license. Option A (SharePoint triggers) is not premium-only since SharePoint connectors and their triggers are standard connectors available with the seeded Power Automate rights in Microsoft 365. Option D (Approval flows) is not premium-only because the Approvals connector and approval actions are standard and included in the seeded plan.

Answer

SharePoint triggers

Answer

Approval flows

Question 9

Refer to the exhibit. A Power Automate flow definition is shown. The flow is triggered by an HTTP request with a 'score' property. When the score is greater than 0.8, it sends an approval email to the manager. Otherwise, it logs the score to a SharePoint list. The flow runs but when a score of 0.9 is submitted, no email is sent and the SharePoint log is created. What is the most likely cause?

Accepted Answer

The 'score' value is passed as a string instead of a number.. If the 'score' property is passed as a string (e.g., '0.9') instead of a number, the comparison 'greater(triggerBody()?['score'], 0.8)' will compare a string to a number, which will not work as intended. Power Automate's 'greater' function requires both arguments to be numbers; a string comparison will not evaluate correctly, causing the condition to evaluate to false, thus the approval email is not sent and the flow proceeds to the default action (log to SharePoint). Option A is incorrect because 'greater' is the correct function name in Power Automate; 'greaterThan' is not a valid function. Option C is also incorrect because the function 'greater' is spelled correctly; the issue is data type, not spelling. Option D is incorrect because the trigger is explicitly described as an HTTP request in the stem, not 'When a file is created'.

Answer

The condition uses 'greater' but should use 'greaterThan'.

Answer

The condition expression is misspelled as 'greater' instead of 'greaterThan'.

Answer

The trigger is set to 'When a file is created' but the request is HTTP.

Question 10

Refer to the exhibit. The JSON snippet shows a Power Automate action definition. Which action is this?

Accepted Answer

Send an email (Office 365 Outlook). The exhibit shows a Power Automate action whose connector and operation map to the Office 365 Outlook 'Send an email (V2)' action — it exposes fields like To, Subject, Body, and attachments, which are unique to the Outlook send-email action. That signature distinguishes it from Teams posting, calendar creation, or generic HTTP.

Answer

Post a message in Microsoft Teams

Answer

Create a calendar event

Answer

Send an HTTP request

Question 11

A Power Automate flow runs on a schedule and exports data from Microsoft Dataverse to a CSV file in SharePoint. Recently, the flow has been taking longer than expected and sometimes times out. Which approach should you take to improve performance?

Accepted Answer

Enable pagination in the Dataverse 'List rows' action.. Enabling pagination in the Dataverse 'List rows' action allows the flow to retrieve more rows per API call, reducing the number of requests and improving throughput, which helps avoid timeouts when dealing with large datasets. Option B is incorrect because an on-premises data gateway is used for connecting to on-premises data sources, not for speeding up cloud-to-cloud data transfer. Option C is incorrect because reducing the schedule frequency does not address the performance issue; it only runs the flow less often, but the flow itself will still take too long when it runs. Option D is incorrect because increasing the action timeout setting only gives the flow more time to complete but does not improve performance; it may just delay the failure or mask the underlying issue.

Answer

Install an on-premises data gateway to speed up data transfer.

Answer

Reduce the schedule frequency to run less often.

Answer

Increase the action timeout setting in the flow.

Question 12

Your organization uses Power Automate to automate approval workflows for purchase orders. The compliance team requires that all approvals be auditable and that the flow logs include the identity of the user who initiated the approval. Which feature should you use?

Accepted Answer

Enable 'Run only user' in the flow's trigger settings.. The 'Run only user' setting in a flow's trigger captures the context of the user who triggered the flow, enabling audit trails. Option A is wrong because the 'When an item is created' trigger does not log the initiator by default. Option B is wrong because 'Configure Run After' settings are for error handling, not for capturing user identity. Option C is wrong because the 'Start and wait for an approval' action does not include the trigger context beyond its own inputs.

Answer

Use the 'When an item is created' trigger for the approval.

Answer

Configure 'Run After' settings for the approval action.

Answer

Use the 'Start and wait for an approval' action.

Question 13

A Power Automate flow that processes incoming emails and creates tasks in Microsoft To Do is not triggering for some emails. The flow uses the 'When a new email arrives' trigger with a filter on the subject containing 'Task'. What is the most likely reason some emails are missed?

Accepted Answer

The emails are older than 7 days.. The 'When a new email arrives' trigger in Power Automate only processes emails from the last 7 days by default. Older emails are ignored, so even if the subject contains 'Task', they won't trigger the flow. Option A is incorrect because the trigger can handle emails from external senders. Option B is incorrect because shared mailboxes work with proper configuration. Option C is incorrect because the subject filter applies to the entire subject line, not just the first word.

Answer

The emails are from external senders.

Answer

The mailbox is a shared mailbox.

Answer

The subject filter only applies to the first word.

Question 14

Refer to the exhibit. The Power Automate flow definition includes a manual trigger expecting employeeId and amount. If an expense amount is $6,000, what will happen?

Accepted Answer

The flow will start an approval assigned to manager@contoso.com.. The flow uses a manual trigger that accepts employeeId and amount, and the exhibit shows a conditional branch that starts an approval action assigned to manager@contoso.com when the amount exceeds a threshold (typically $5,000). Since $6,000 is above that threshold, the flow takes the approval branch and creates an approval request assigned to the manager. The employeeId is supplied by the trigger, so the flow does not fail.

Answer

The flow will send an approval email to the employee.

Answer

The flow will fail because employeeId is missing.

Answer

The flow will send an email to manager@contoso.com.

Question 15

Which THREE are valid trigger types in Power Automate? (Select THREE.)

Accepted Answer

Scheduled. In Power Automate, the three fundamental cloud flow trigger categories are Automated, Instant, and Scheduled, so options A, C, and E are correct. Automated (E) flows start when a specific event occurs, such as a new SharePoint item or an incoming email, using a connector's event-based trigger. Instant (C) flows are started on demand by a user, for example via a button, a mobile app, or a Power Apps call. Scheduled (A) flows run on a defined recurrence, such as every day at 8:00 AM, using the Recurrence trigger. Business process flow (B) is not a flow trigger type but a separate Power Platform model-driven app feature for guiding users through stages, and Manual (D) is not a distinct trigger type because manual initiation is covered by Instant flows.

Answer

Business process flow

Answer

Manual