PL-900 Demonstrate the capabilities of Power Automate Practice Test 10 — 15 Questions

Question 1

A company wants to automate the process of moving files from a local network drive to SharePoint Online. Which Power Automate feature should they use?

Accepted Answer

On-premises data gateway with cloud flow. The on-premises data gateway is required to connect to a local network drive from a cloud flow. Power Automate cloud flows run in the cloud and cannot directly access on-premises file systems without a gateway. Option B is wrong because cloud flows with a SharePoint connector can only connect to SharePoint Online, not to a local drive. Option C is wrong because UI flows are for automating user interface interactions, not file transfers. Option D is wrong because business process flows provide guided step-by-step processes and are not for file automation.

Answer

Cloud flow with SharePoint connector

Answer

UI flow

Answer

Business process flow

Question 2

Which TWO actions can be performed using Power Automate? (Select TWO.)

Accepted Answer

Create a new item in a SharePoint list. Options C and D are correct. Power Automate can create new items in SharePoint lists and send emails using Office 365 Outlook. Option A is incorrect because building custom AI models is done with AI Builder, not Power Automate. Option B is incorrect because assigning Microsoft 365 licenses is performed in the Microsoft 365 admin center. Option E is incorrect because designing Power BI dashboards is done in Power BI Desktop.

Answer

Build a custom AI model to analyze images

Answer

Assign Microsoft 365 licenses to users

Answer

Design a Power BI dashboard

Question 3

Which THREE conditions are required for a Power Automate flow to use the 'When an email arrives' trigger for a shared mailbox? (Select THREE.)

Accepted Answer

The flow must use an Office 365 Outlook connector.. Options A, D, and E are correct. For a Power Automate flow to use the 'When an email arrives' trigger for a shared mailbox, the flow must use an Office 365 Outlook connector (A), the connection must be configured with the shared mailbox address (D), and the shared mailbox must be enabled for the connector (E). Option B is incorrect because desktop flows are not required; cloud flows can use this trigger. Option C is incorrect because the trigger fires for any email, not just those with attachments.

Answer

The flow must be a desktop flow.

Answer

The email must contain an attachment.

Question 4

Which TWO are valid trigger types in Power Automate? (Select TWO.)

Accepted Answer

Scheduled trigger. A scheduled trigger in Power Automate runs a flow at a specified date and time, or on a recurring basis (e.g., every hour, daily). This is a fundamental trigger type used for automation that does not depend on an external event.

Answer

Webhook trigger

Answer

Approval trigger

Answer

Button trigger

Question 5

Refer to the exhibit. A Power Automate flow uses the 'When a new email arrives' trigger with a filter for emails that have attachments. The trigger sometimes fires even when the incoming email has no attachment. What is the most likely reason?

Accepted Answer

The $filter parameter is not supported by the trigger type.. The most likely reason is that the $filter parameter is not supported by the trigger type. In Power Automate, the 'When a new email arrives' trigger for Office 365 Outlook uses server-side filtering via OData $filter. However, the 'hasAttachments' property is not a valid filtering property for the Mail API, so the filter is ignored. Instead, use an action to check for attachments after the trigger fires.

Answer

The filter is applied after the trigger fires.

Answer

The trigger is configured to ignore the filter.

Answer

The filter should be on 'attachmentCount' instead of 'hasAttachments'.

Question 6

Refer to the exhibit. A Power Automate flow triggers when an item is created in a SharePoint list. The flow does not trigger for items created immediately after the flow is enabled. What is the most likely cause?

Accepted Answer

The trigger uses a polling interval that may not capture items created shortly after enablement.. The SharePoint trigger in Power Automate uses a polling interval; when the flow is enabled, it may not immediately capture items created before the first poll completes. This is a common cause of missing recent items. Option A is incorrect because utcNow() is evaluated dynamically at each poll, not static. Option C is incorrect because there is no evidence the $filter expression is invalid. Option D is incorrect because the site ID is typically correct if the flow connects successfully.

Answer

The utcNow() function returns a static time.

Answer

The $filter expression is invalid.

Answer

The site ID is incorrect.

Question 7

You are troubleshooting a Power Automate flow that uses the 'Send an email' action. The flow runs successfully, but recipients report not receiving the email. What is the most likely cause?

Accepted Answer

The email was sent to the flow owner's mailbox due to configuration. In Power Automate, if the 'Send an email' action is configured to send to the flow owner or there is a misconfiguration in the recipient field, the email might be sent to the flow owner's mailbox instead of the intended recipients. Run history shows success because the action completed, but the email was delivered to the wrong address. Option A is incorrect because a 30-day delay would cause the flow to timeout, not silently deliver to the wrong mailbox. Option B is incorrect because the run history shows success, not failure. Option D is incorrect because exceeding API limits would cause the flow to fail or be suspended, not deliver to the wrong recipient.

Answer

The flow took longer than 30 days to complete

Answer

The flow run history shows a failed run

Answer

The flow was suspended due to exceeding API limits

Question 8

A Power Automate flow is designed to copy files from OneDrive for Business to a SharePoint document library. Some files fail to copy because the file name contains special characters. Which action should be added to the flow to handle this?

Accepted Answer

Add a 'Compose' action to replace special characters. The 'Compose' action can be used to sanitize file names by replacing special characters. Option A is wrong because 'Apply to each' iterates over items but does not modify names. Option B is wrong because 'Condition' checks conditions but does not transform data. Option D is wrong because 'Scope' groups actions but does not handle errors.

Answer

Add an 'Apply to each' loop

Answer

Add a 'Condition' to check for special characters

Answer

Add a 'Scope' action to manage the operation

Question 9

A Power Automate flow uses the 'HTTP' action to call an external API. The flow fails intermittently with a 429 (Too Many Requests) error. What is the best practice to handle this?

Accepted Answer

Configure retry policy with exponential backoff. Configuring retry policy with exponential backoff is a best practice for handling HTTP 429 errors, as it automatically retries after increasing delays, reducing server load. Option A is incorrect because using a different endpoint does not address the rate limit on the original API. Option B is incorrect because terminating the flow on error does not handle the error gracefully and may cause data loss. Option D is incorrect because reducing timeout does not prevent or handle rate limiting; it only changes how long the flow waits for a response.

Answer

Switch to a different API endpoint

Answer

Add a 'Terminate' action to stop the flow on error

Answer

Reduce the timeout of the HTTP action

Question 10

You want to design a Power Automate flow that triggers when a customer submits a support ticket in a Microsoft Dataverse table. Which trigger should you use?

Accepted Answer

When a row is added, modified or deleted (Dataverse). The trigger 'When a row is added, modified or deleted' in Dataverse is used when a support ticket is submitted in a Dataverse table. Option A is incorrect because the Forms trigger is for form responses, not Dataverse tables. Option B is incorrect because the Outlook email trigger is for incoming emails. Option C is incorrect because the SharePoint trigger is for items in a SharePoint list.

Answer

When a new response is submitted (Forms)

Answer

When a new email arrives (Outlook)

Answer

When an item is created (SharePoint)

Question 11

A Power Automate flow that sends approval requests is being used by multiple teams. The flow uses the 'Start and wait for an approval' action. The approver reports that they are not receiving the approval request email. What should you check first?

Accepted Answer

The Approvals connector is not properly configured. The 'Start and wait for an approval' action relies on the Approvals connector to send approval requests. If the connector is not properly configured (e.g., missing required connections or permissions), the approval email may not be sent. Option A is wrong because the flow owner's mailbox does not directly affect approval delivery. Option C is wrong because a successful flow run history indicates the action executed, but does not guarantee the email was delivered. Option D is wrong because the approver's email address is defined within the 'Start and wait for an approval' action; if it were incorrect, the flow would likely fail, but the issue here is about email delivery, not address validity.

Answer

The flow owner's mailbox is full

Answer

The flow run history shows a success

Answer

The approver’s email address is incorrect in the flow

Question 12

You are designing a Power Automate flow that processes orders. The flow must wait for a manager's approval if the order amount exceeds $10,000. If the approval is rejected, the flow should notify the salesperson and stop processing. Which actions should be used?

Accepted Answer

Use 'Start and wait for an approval' and then a 'Condition' action. 'Start and wait for an approval' pauses the flow until a decision is made, and a 'Condition' action can check the outcome (e.g., 'Approve' or 'Reject') to notify the salesperson or stop processing. Option A is wrong because 'Scope' is used to group actions and does not provide approval functionality. Option B is wrong because 'Start an approval' does not wait, so the flow continues immediately without waiting for a response. Option D is wrong because 'Terminate' ends the flow but cannot check the approval outcome and handle the rejected scenario appropriately.

Answer

Use 'Scope' to group approval actions

Answer

Use 'Start an approval' and then a 'Condition' action

Answer

Use 'Start and wait for an approval' and then a 'Terminate' action

Question 13

Which TWO actions can be used to implement error handling in a Power Automate flow? (Choose two.)

Accepted Answer

Configure Run After settings. The correct answers are A and D. Configure Run After settings allow you to specify actions that run on failure, timeout, or skip, enabling error handling. Scope actions group actions and allow you to configure error handling at the scope level, including running subsequent actions on failure. Option B (Apply to each) is for iterating over lists, not error handling. Option C (Compose) is for creating data, not error handling. Option E (Condition) is for branching logic, not error handling.

Answer

Apply to each

Answer

Compose

Answer

Condition

Question 14

Which THREE are valid connectors in Power Automate? (Choose three.)

Accepted Answer

Outlook. Outlook, SharePoint, Microsoft Teams, and Power BI are all valid connectors in Power Automate. Excel is not a direct connector; its integration is typically achieved through OneDrive or SharePoint connectors.

Answer

Excel

Question 15

Which TWO of the following are types of triggers available in Power Automate? (Choose two.)

Accepted Answer

Automated triggers. Options B and C are correct. Automated triggers are event-based and fire when something specific happens, such as receiving an email or a new file being created. Scheduled triggers run at a specific time or on a recurring schedule. Option A (Recurrence) is a specific type of scheduled trigger, not a primary type. Options D (Instant) and E (Manual) are often considered subtypes of manual triggers, not primary types.

Answer

Recurrence triggers

Answer

Instant triggers

Answer

Manual triggers