MS-900 Describe Microsoft 365 apps and services Practice Test 8 — 15 Questions

Question 1

Which TWO Microsoft 365 services are primarily used for enterprise social networking and communication within an organization?

Accepted Answer

Microsoft Teams. Microsoft Teams is correct because it serves as the primary hub for persistent chat, meetings, and collaboration, integrating enterprise social networking features such as channels, @mentions, and threaded conversations. Microsoft Viva Engage (formerly Yammer) is correct because it provides a dedicated enterprise social network for broad organizational communication, communities, and knowledge sharing, distinct from Teams' more team-focused interactions.

Answer

Microsoft SharePoint

Answer

Microsoft Stream

Answer

Exchange Online

Question 2

Refer to the exhibit. The JSON snippet represents a Microsoft Purview sensitivity label policy. An administrator wants to prevent external users from accessing documents labeled 'Highly Confidential'. Which element in the policy achieves this?

Accepted Answer

encrypt. In Microsoft Purview, sensitivity labels enforce protection via encryption. To prevent external users from accessing labeled documents, you configure the label's encryption settings to restrict access to specific internal users/groups. There is no 'blockAccess' action in a sensitivity label policy.

Answer

blockAccess

Answer

applyWatermark

Answer

labels

Question 3

Refer to the exhibit. A device management report from Microsoft Intune shows a device with non-compliant status. Which action should the administrator take to bring the device into compliance?

Accepted Answer

Enable BitLocker encryption. The device is marked non-compliant because Intune's compliance policy requires BitLocker encryption on Windows devices. Enabling BitLocker satisfies that policy requirement, allowing the device to report as compliant on its next check-in.

Answer

Force a check-in

Answer

Remediate jailbreak status

Answer

Install antivirus software

Question 4

Refer to the exhibit. The ARM template is used to deploy an Azure resource. Which Microsoft 365 service is most likely to use this template for storing data?

Accepted Answer

SharePoint Online. The ARM template in the exhibit deploys an Azure resource, and SharePoint Online is the Microsoft 365 service that most commonly uses Azure Resource Manager (ARM) templates for provisioning and managing its storage infrastructure, such as Azure SQL Database or Azure Storage accounts that back SharePoint's content databases. SharePoint Online relies on Azure services for scalable storage, and ARM templates are the standard deployment mechanism for these underlying Azure resources.

Answer

Microsoft Teams

Answer

Exchange Online

Answer

OneDrive for Business

Question 5

A user reports that they cannot schedule a meeting with external participants using Microsoft Teams. The administrator confirms that external access is enabled. What is the most likely cause?

Accepted Answer

The user does not have a license that includes Microsoft Teams. Scheduling meetings with external participants in Microsoft Teams requires the user to have a license that includes Teams, such as Microsoft 365 Business Basic or Enterprise E3. Without this license, the user cannot initiate or organize meetings, even if external access is enabled. Option D is correct because licensing is a prerequisite for using Teams features, including meeting scheduling.

Answer

The user's Exchange Online mailbox is full

Answer

The Teams client is outdated

Answer

Guest access is disabled

Question 6

A company wants to use AI-powered features to summarize chat conversations in Microsoft Teams. Which Microsoft 365 service provides this capability?

Accepted Answer

Microsoft 365 Copilot. Microsoft 365 Copilot is the correct answer because it integrates AI directly into Microsoft Teams to summarize chat conversations, leveraging large language models and the Microsoft Graph to process conversation context and generate concise summaries. This capability is part of Copilot's broader AI-powered features across Microsoft 365 apps, specifically designed for real-time productivity enhancements like chat summarization.

Answer

Microsoft Forms

Answer

Microsoft Stream

Answer

Microsoft Viva Insights

Question 7

A marketing team needs to collaborate on a campaign document in real time and track changes. Which Microsoft 365 app should they use?

Accepted Answer

Word. Microsoft Word (with Word for the web or desktop app) supports real-time co-authoring and version history/track changes. Option A is wrong because Teams is for chat and meetings, not primarily for document editing. Option C is wrong because OneNote is for note-taking, not collaborative document editing with track changes. Option D is wrong because SharePoint is a document management and storage platform, but real-time editing is done in the associated Word app.

Answer

Teams

Answer

OneNote

Answer

SharePoint

Question 8

A user reports that they cannot access their work email on their mobile device. The admin confirms the user has an Exchange Online license. What is the most likely cause?

Accepted Answer

A Conditional Access policy requires app protection policies. Conditional Access policies can require app protection policies (e.g., Intune MAM) to enforce data security on mobile devices. If the user's device does not have the required app protection policies applied, access to Exchange Online via mobile apps (including Outlook) will be blocked, even though the user has a valid Exchange Online license. This is a common scenario where licensing alone does not guarantee access when additional security controls are in place.

Answer

The user is using the Outlook mobile app

Answer

The user is trying to access Outlook on the web

Answer

Exchange ActiveSync is disabled for the user

Question 9

You are designing a solution for a global company that needs to store documents in a central location with granular permission control. Which service should you recommend?

Accepted Answer

SharePoint. SharePoint is the correct choice because it is designed as a centralized document management and collaboration platform that supports granular permission control at the site, library, folder, and item levels. Unlike other services, SharePoint allows administrators to define unique permissions using SharePoint groups or Azure AD security groups, enabling precise access management for a global company's document storage needs.

Answer

Microsoft Teams

Answer

OneDrive for Business

Answer

Exchange Online

Question 10

A user wants to create a dashboard that visualizes sales data from multiple sources in real time. Which Microsoft 365 app should they use?

Accepted Answer

Power BI. Power BI is the correct tool for creating dashboards that visualize sales data from multiple sources in real time because it is designed for data visualization and business intelligence. Excel (option A) can create charts and pivot tables but is not designed for real-time dashboards from multiple sources; it is primarily a spreadsheet application. Microsoft Lists (option B) is for tracking items and creating lists, not for data visualization dashboards. Microsoft Forms (option C) is for creating surveys and forms, not for data analysis or dashboards.

Answer

Excel

Answer

Microsoft Lists

Answer

Microsoft Forms

Question 11

You need to ensure that only authorized users from your tenant can access a SharePoint site. Which setting should you configure?

Accepted Answer

External sharing settings. External sharing settings control who outside your tenant can access SharePoint sites, files, and folders. By configuring these settings at the tenant or site level, you can restrict access to only authorized users from your tenant, blocking external users entirely. This is the direct mechanism for limiting access to internal users only.

Answer

Sensitivity labels

Answer

Conditional Access policy

Answer

Sharing links expiration

Question 12

A company wants to automate approval workflows for expense reports. Which Microsoft 365 service should they use?

Accepted Answer

Power Automate. Power Automate is the correct service because it provides workflow automation capabilities, including the ability to create approval workflows for expense reports. It integrates with various Microsoft 365 services and third-party apps, allowing users to design automated processes that trigger approvals based on specific conditions, such as submission of an expense report via email or SharePoint.

Answer

Microsoft Planner

Answer

Microsoft Forms

Answer

SharePoint

Question 13

A user wants to quickly set up a website for their team to share news and resources. Which Microsoft 365 app should they use?

Accepted Answer

SharePoint. SharePoint is the correct choice because it is specifically designed for creating team sites that serve as centralized hubs for sharing news, documents, and resources. With SharePoint, users can quickly provision a modern team site using pre-built templates, add web parts for news feeds and document libraries, and manage permissions for team members. This directly meets the requirement for a website to share news and resources.

Answer

Microsoft Teams

Answer

Microsoft Viva

Answer

Yammer

Question 14

You need to provide external partners access to a single document without giving them access to your entire SharePoint site. What should you do?

Accepted Answer

Share a direct link to the document with specific permissions. Sharing a direct link with specific permissions allows you to grant external partners access to a single document without giving them broader access to the entire SharePoint site. This method uses SharePoint's granular permission model, where you can set the link to 'Specific people' and restrict permissions to 'View' or 'Edit' only on that document, ensuring no unintended access to other site content.

Answer

Add the partners as guests to the SharePoint site

Answer

Email the document as an attachment

Answer

Create a Microsoft 365 group and add them

Question 15

A company wants to implement a solution where employees can ask questions in natural language and get answers from internal knowledge bases. Which Microsoft 365 service should they use?

Accepted Answer

Copilot for Microsoft 365. Copilot for Microsoft 365 integrates with enterprise data, allowing employees to ask natural language questions and retrieve answers from internal knowledge bases. Option B (Microsoft Search) is a search tool but does not provide conversational answers. Option C (Bing Chat Enterprise) focuses on web search and cannot access internal data. Option D (Microsoft Viva Answers) is a Q&A feature but lacks the advanced AI capabilities of Copilot.

Answer

Microsoft Search

Answer

Bing Chat Enterprise

Answer

Microsoft Viva Answers