MS-900 Describe Microsoft 365 apps and services Practice Test 6 — 15 Questions

Question 1

An enterprise wants to allow employees to access corporate resources (emails, files, intranet) from unmanaged personal devices while ensuring that corporate data cannot be copied to personal apps. Which Microsoft 365 technology should be configured?

Accepted Answer

Microsoft Intune Mobile Application Management (MAM). Microsoft Intune Mobile Application Management (MAM) allows administrators to apply data protection policies directly to applications, such as Outlook and SharePoint, without enrolling the device itself. This enables employees to access corporate resources from unmanaged personal devices while preventing data from being copied or transferred to personal apps through features like multi-identity management and app-level PIN policies.

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Microsoft Intune Mobile Device Management (MDM)

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Microsoft Entra ID Conditional Access

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Microsoft Baseline Protection

Question 2

A department head wants to publish company-wide announcements and host Q&A sessions that allow employees to upvote questions. Which Microsoft 365 service is designed for this?

Accepted Answer

Yammer. Yammer is the correct answer because it is Microsoft's enterprise social networking service specifically designed for company-wide communications, such as announcements and Q&A sessions. It includes features like threaded discussions, polls, and the ability for employees to upvote questions, making it ideal for fostering open dialogue across an organization.

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Microsoft Teams

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SharePoint

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Outlook

Question 3

A manager wants to set up a daily automated reminder email to employees who have not completed a mandatory training video in Microsoft Stream. The reminder should stop once the training is marked complete. Which Microsoft 365 tool should the manager use?

Accepted Answer

Power Automate. Power Automate is the correct tool because it can create an automated workflow that queries Microsoft Stream (or a connected system like SharePoint or a custom list) for employees who have not completed the training, sends a daily reminder email, and stops when the training status changes to 'complete'. This leverages triggers like 'Recurrence' and conditions based on data from Stream or a related data source.

Answer

Microsoft Forms

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SharePoint Designer

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Viva Learning

Question 4

A marketing manager wants to create a mobile-friendly app that field sales representatives can use to submit expense reports with photos of receipts. The app should automatically save the data to a SharePoint list and send an email notification to the manager. Which two Microsoft 365 technologies should the developer use to build this solution? (Choose two.)

Accepted Answer

Microsoft Power Apps. Microsoft Power Apps is correct because it enables rapid development of mobile-friendly apps with minimal code, allowing field sales representatives to capture expense data and receipt photos directly from their devices. It integrates seamlessly with SharePoint lists for data storage, making it the ideal low-code platform for this custom business app.

Answer

Microsoft SharePoint

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Microsoft Power BI

Question 5

A project manager wants to automate the process of sending a welcome email to new team members when they are added to a SharePoint site. Which two Microsoft 365 technologies should they use? (Choose two.)

Accepted Answer

Microsoft Power Automate. Microsoft Power Automate is correct because it provides the workflow automation capabilities needed to trigger a welcome email when a new member is added to a SharePoint site. It integrates directly with SharePoint's 'When an item is created or modified' trigger to initiate the automated email action.

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Microsoft Power Apps

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Microsoft Outlook

Question 6

A sales team uses Microsoft Lists to track leads. They want to create a real-time dashboard that shows the number of leads by stage, the total deal value, and the win rate. The dashboard must update automatically when the list is changed. Which Microsoft 365 app should they use to build this dashboard?

Accepted Answer

Microsoft Power BI. Microsoft Power BI is the correct choice because it is designed to create real-time, interactive dashboards that can connect directly to Microsoft Lists via the Power BI service or Power BI Desktop. It supports automatic data refresh when the underlying list changes, enabling live tracking of leads by stage, total deal value, and win rate without manual intervention.

Answer

Microsoft Excel

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Microsoft SharePoint

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Microsoft Power Automate

Question 7

A marketing manager wants to create a central repository for project documents, announcements, and a shared calendar. The solution must be accessible from Microsoft Teams and allow team members to co-author documents in real time. Which Microsoft 365 service should be used?

Accepted Answer

SharePoint Online (team site). SharePoint Online team sites provide a centralized document library, announcements, and shared calendar that can be integrated directly into Microsoft Teams via the SharePoint tab. Team members can co-author documents in real time using Office Online integration, which supports simultaneous editing with auto-save. This makes SharePoint the correct choice for a central repository with real-time collaboration accessible from Teams.

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Microsoft Lists

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Power Automate

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Microsoft Planner

Question 8

A marketing team needs a shared workspace where they can store documents, manage a shared calendar, conduct video meetings, and collaborate on announcements. They want this workspace to be integrated with other Microsoft 365 apps. Which Microsoft 365 service is best suited for this requirement?

Accepted Answer

Microsoft Teams. Microsoft Teams is best suited because it provides a shared workspace that integrates document storage (via SharePoint), a shared calendar (via Exchange), video meetings (via Teams meetings), and collaboration on announcements (via channel posts and the Announcement app), all within a single interface that natively integrates with other Microsoft 365 apps.

Answer

Yammer

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SharePoint

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Microsoft Stream

Question 9

A sales manager wants to create an interactive dashboard that visualizes the sales pipeline, customer interactions, and team performance. The data resides in Dynamics 365. The manager needs to build the dashboard quickly without coding and share it with the team. Which Microsoft 365 app should they use?

Accepted Answer

Power BI. Power BI is the correct choice because it is a business analytics service that enables users to create interactive dashboards and visualizations from data sources like Dynamics 365 without writing code. It supports quick data modeling, real-time updates, and easy sharing with team members via Power BI service or embedded reports, meeting the manager's need for speed and collaboration.

Answer

Power Apps

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Power Automate

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Power Virtual Agents

Question 10

A project team needs to create a shared workspace to manage tasks, share files, track project milestones, and communicate through conversation threads. They want a single app that integrates with other Microsoft 365 services like Outlook and Teams. Which Microsoft 365 app is best suited for this requirement?

Accepted Answer

Microsoft Planner. Microsoft Planner is best suited because it provides a shared workspace with buckets and cards for task management, file attachments, milestone tracking via checklists and due dates, and conversation threads on each task. It integrates natively with Outlook for task visibility and with Teams via the Planner tab, meeting the requirement for a single app that combines these capabilities.

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Microsoft To Do

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Microsoft Project for the web

Answer

Microsoft Lists

Question 11

A field service team needs a mobile-friendly app that allows technicians to view customer information from a central database, log completed tasks, and capture photos on-site. The IT department has limited development resources and wants to build this app quickly without writing extensive code. Which Microsoft 365 app is best suited for this requirement?

Accepted Answer

Microsoft Power Apps. Microsoft Power Apps is the correct choice because it enables rapid development of custom mobile-friendly apps with minimal code, allowing the field service team to view customer data from a central database (e.g., Dataverse or SharePoint), log completed tasks, and capture photos on-site. Its low-code platform provides pre-built connectors and templates that directly address the need for a data-driven, mobile-first application without extensive development resources.

Answer

Microsoft Forms

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Microsoft Power Automate

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Microsoft Power BI

Question 12

A sales team uses SharePoint Online to store contract templates. When a new contract is added to a specific library, a notification should be sent to a Microsoft Teams channel with a direct link to the document. Additionally, the contract owner must receive a custom approval request via email before the document is shared externally. Which Microsoft 365 services must be combined to achieve this?

Accepted Answer

Microsoft Power Automate and Microsoft Teams. Option A is correct because Microsoft Power Automate can trigger a flow when a new contract is added to a SharePoint Online library, sending a notification with a direct link to a Microsoft Teams channel. Additionally, Power Automate can initiate a custom approval request via email to the contract owner before external sharing is allowed. This combination directly addresses both requirements without needing additional services.

Answer

Microsoft Teams and Microsoft Power Apps

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Microsoft Forms and Microsoft Teams

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Microsoft Power BI and Microsoft Teams

Question 13

A project manager needs to assign tasks to team members, set deadlines, and track progress in a shared workspace. The workspace should integrate with Outlook and Teams. Which Microsoft 365 app is best suited for this requirement?

Accepted Answer

Microsoft Planner. Microsoft Planner is best suited because it provides a shared workspace with task assignment, deadline setting, and progress tracking via Kanban boards, and it integrates natively with Outlook for task synchronization and with Teams as a tab app for collaborative access.

Answer

Microsoft To Do

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SharePoint

Answer

Microsoft Lists

Question 14

A sales team needs to track customer interactions, manage leads, and automate follow-up emails. Which Microsoft 365 app is specifically designed for this customer relationship management (CRM) purpose?

Accepted Answer

Microsoft Dynamics 365 Sales. Microsoft Dynamics 365 Sales is a dedicated customer relationship management (CRM) application within the Dynamics 365 suite, purpose-built for tracking customer interactions, managing leads, and automating follow-up emails. Unlike general productivity tools, it provides structured pipelines, lead scoring, and workflow automation specifically for sales processes.

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Microsoft Outlook

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Microsoft SharePoint

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Microsoft Power Automate

Question 15

A project manager needs to create a shared workspace for a cross-functional team to manage tasks, share files, track deadlines, and have threaded conversations. Which Microsoft 365 app should be the primary platform for this workspace?

Accepted Answer

Microsoft Teams. Microsoft Teams is the correct primary platform because it integrates chat, threaded conversations, file sharing, task management (via integrated Planner or Tasks by Planner and To Do), and deadline tracking into a single shared workspace. Unlike SharePoint, which is a document management and intranet platform, Teams provides a real-time collaboration hub with persistent threaded conversations and direct task assignment capabilities, making it ideal for cross-functional team coordination.

Answer

Microsoft SharePoint

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Microsoft Planner

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Microsoft To Do