MS-900 Describe Microsoft 365 apps and services Practice Test 6 — 15 Questions

Question 1

A department asks for the Microsoft 365 service best suited for task tracking using boards and buckets. Which service should they use? The design must avoid adding custom operational scripts.

Accepted Answer

Microsoft Planner. Microsoft Planner is the correct service because it provides task tracking using boards and buckets, which are core features of its Kanban-style interface. It is designed for lightweight project management within Microsoft 365, allowing users to create plans, organize tasks into buckets, and track progress without requiring custom scripts or additional configuration.

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Microsoft Defender for Endpoint

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Microsoft Entra Privileged Identity Management

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Microsoft Purview Compliance Manager

Question 2

A project team needs to collaborate on workflow approvals between Microsoft 365 and Dynamics 365 and co-author related Office files. Which two Microsoft 365 capabilities are most relevant?

Accepted Answer

Power Automate. Power Automate is correct because it enables the creation of automated workflows that can integrate Microsoft 365 and Dynamics 365, handling approval processes across both platforms. It allows users to trigger flows from events in either system, such as when a record is created in Dynamics 365, and route approval requests through Microsoft 365 tools like Teams or Outlook. SharePoint Online is correct because it provides cloud-based document storage that supports co-authoring of Office files, allowing team members to work on the same document simultaneously. The combination of Power Automate for approvals and SharePoint for co-authoring directly addresses both requirements mentioned in the scenario.

Answer

Microsoft Purview eDiscovery case

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Exchange anti-malware policy

Question 3

A department asks for the Microsoft 365 service best suited for interactive business dashboards. Which service should they use? The design must avoid adding custom operational scripts.

Accepted Answer

Power BI. Power BI is the correct choice because it is Microsoft's dedicated business analytics service that enables users to create interactive dashboards and reports from various data sources. It provides drag-and-drop visualization tools, real-time data refresh, and natural language querying (Q&A) without requiring custom operational scripts, aligning perfectly with the department's requirement for no-code dashboard creation.

Answer

Microsoft Purview Compliance Manager

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Microsoft Defender for Endpoint

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Microsoft Entra Privileged Identity Management

Question 4

Which three of the following are Microsoft 365 apps and services that are primarily designed for productivity and collaboration? (Choose three.)

Accepted Answer

Microsoft Exchange Online. Microsoft Teams, Exchange Online, and SharePoint Online are core Microsoft 365 workloads designed to enhance productivity and collaboration. Teams provides a unified communication platform with chat, meetings, and file sharing; Exchange Online delivers enterprise-grade email and calendaring; SharePoint Online enables document management, intranet portals, and team sites for collaborative content creation.

Answer

Microsoft Intune

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Microsoft Defender for Office 365

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Microsoft Azure Active Directory

Question 5

Which three options describe features or capabilities of Microsoft Viva? (Choose three.)

Accepted Answer

Offers insights into work patterns and well-being in Viva Insights. Microsoft Viva is an employee experience platform (EXP) that brings together communications, knowledge, learning, resources, and insights. Viva Learning provides a centralized hub for learning and training resources from LinkedIn Learning, Microsoft Learn, and third-party content providers. Viva Connections delivers a personalized dashboard that integrates company news, conversations, and resources from SharePoint and Yammer. Viva Insights uses Microsoft Graph data to provide analytics on work patterns, such as meeting time, focus hours, and well-being trends, helping individuals and managers improve productivity and work-life balance.

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Functions as a cloud-based customer relationship management (CRM) system

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Automates complex business workflows using Power Automate

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Delivers advanced threat protection for email and documents

Question 6

Which three of the following are key capabilities of Microsoft 365 Apps for enterprise (formerly Office 365 ProPlus)? (Choose three.)

Accepted Answer

Real-time co-authoring in Word, Excel, and PowerPoint. Microsoft 365 Apps for enterprise provides always-up-to-date versions of core Office applications like Word, Excel, PowerPoint, and Outlook, with updates delivered via the Click-to-Run technology from the cloud. It allows installation on up to 5 PCs or Macs per user, enabling productivity across multiple devices. Real-time co-authoring in Word, Excel, and PowerPoint is a key capability, leveraging OneDrive or SharePoint to allow multiple users to edit the same document simultaneously.

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On-premises deployment with perpetual licensing

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Unlimited cloud storage per user in OneDrive

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Built-in video conferencing with unlimited meeting duration

Question 7

Drag and drop the steps to configure Microsoft 365 Multi-Factor Authentication (MFA) for a user into the correct order.

Accepted Answer

Enable MFA for the user in the Microsoft 365 admin center, then the user signs in and registers their verification methods.. MFA is enabled per user from the admin center, then the user must register their verification methods.

Answer

The user registers their verification methods first, then the admin enables MFA for the user.

Answer

Enable MFA for the user, then configure the default authentication method, then the user registers verification methods.

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Configure the MFA service settings (e.g., number of methods required), then enable MFA for the user, then the user registers.

Question 8

Match each Microsoft 365 service to its primary purpose.

Accepted Answer

Microsoft Teams: Chat-based collaboration platform for real-time communication and teamwork.. Microsoft Teams is for chat and collaboration, SharePoint for document management and intranets, Exchange Online for email, and OneDrive for personal file storage. Common confusions include mixing Teams with SharePoint or Exchange with SharePoint.

Answer

Exchange Online: Platform for creating intranet sites and managing documents.

Question 9

Match each Microsoft 365 workload to its associated AI feature.

Accepted Answer

Microsoft Word: AI-powered Editor that improves grammar and style.. AI features in Microsoft 365 enhance productivity: Word uses Editor, Excel uses Ideas, Outlook uses Focused Inbox, PowerPoint uses Designer, and Teams uses Live Captions. Common confusions arise from swapping features across workloads.

Answer

Microsoft Word: Ideas that analyzes data patterns.

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Microsoft Excel: Designer that suggests slide layouts.

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Microsoft Outlook: Live Captions that generates subtitles.

Question 10

Match each Microsoft 365 service level agreement (SLA) term to its meaning.

Accepted Answer

Monthly Uptime Percentage: The percentage of total minutes in a month during which the service is available.. Correct matches: Monthly Uptime Percentage is the availability percentage, Service Credit is the compensation for not meeting that percentage, Downtime is the period of unavailability, and SLA is the overarching agreement. Common confusions involve swapping the definitions of Monthly Uptime Percentage and Service Credit.

Answer

Monthly Uptime Percentage: A percentage of the monthly service fee credited if SLA is not met.

Answer

Service Credit: The percentage of total minutes in a month during which the service is available.

Question 11

Your organization is deploying Microsoft 365 Copilot and wants to ensure that users can generate meeting summaries from Teams recordings. Which licensing requirement must be met?

Accepted Answer

Microsoft 365 E5 plus the Microsoft 365 Copilot add-on license. Microsoft 365 Copilot can generate meeting summaries from Teams recordings, but this capability requires access to the Microsoft Graph API and the underlying AI processing, which is only available with the Microsoft 365 Copilot add-on license. This add-on must be assigned on top of a qualifying subscription such as Microsoft 365 E5, which provides the necessary Teams recording and transcription features. Without the E5 base license, the required recording and compliance features are not available, and without the Copilot add-on, the AI summarization is not enabled.

Answer

Microsoft 365 Copilot for Microsoft 365 with no additional license

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Microsoft 365 Copilot standalone license without any other subscription

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Microsoft 365 Business Basic

Question 12

A company uses Microsoft 365 E5 and wants to implement a zero-trust security model. They need to ensure that all external file sharing requires multi-factor authentication (MFA) and that sensitive documents are automatically labeled. Which combination of services should they use?

Accepted Answer

Microsoft Entra Conditional Access and Microsoft Purview Information Protection. Microsoft Entra Conditional Access can enforce MFA for external file sharing by requiring MFA as a condition for accessing SharePoint/OneDrive resources. Microsoft Purview Information Protection provides automatic sensitivity labeling for documents based on content or context, ensuring sensitive data is labeled without manual intervention. Together, these services directly address the zero-trust requirements of MFA for external sharing and automatic document labeling.

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Microsoft Defender XDR and Microsoft Purview Audit

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Microsoft Intune and Microsoft Defender for Cloud Apps

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Microsoft Defender for Cloud Apps and Microsoft Purview Data Lifecycle Management

Question 13

Your organization wants to provide employees with a personalized news feed and internal communications dashboard. Which Microsoft 365 service should you use?

Accepted Answer

Microsoft Viva Connections. Microsoft Viva Connections is the correct choice because it provides a personalized news feed and internal communications dashboard directly within Microsoft Teams. It aggregates content from SharePoint, Yammer, and other sources to create a curated employee experience, aligning with the requirement for a centralized communications hub.

Answer

Microsoft Stream

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Microsoft Viva Topics

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SharePoint Online

Question 14

A hospital uses Microsoft 365 E5 and needs to ensure that patient health information (PHI) is not accidentally shared externally. They want to block sharing of emails containing credit card numbers or medical record numbers. Which Microsoft Purview feature should they configure?

Accepted Answer

Microsoft Purview Data Loss Prevention (DLP). Microsoft Purview Data Loss Prevention (DLP) is the correct feature because it is specifically designed to detect and block the accidental sharing of sensitive data, such as credit card numbers and medical record numbers, via email. DLP uses deep content analysis with built-in sensitive information types (e.g., Credit Card Number, U.S. Medical Record Number) to scan emails and enforce policies that prevent external sharing. This directly addresses the hospital's requirement to protect PHI from being leaked externally.

Answer

Microsoft Purview Privileged Access Management

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Microsoft Purview Sensitivity Labels

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Microsoft Purview Information Barriers

Question 15

Your company uses Microsoft 365 Business Premium and wants to enable remote wipe of company data on employees' personal mobile devices if they are lost or stolen. Which service provides this capability?

Accepted Answer

Microsoft Intune Mobile Application Management (MAM). Microsoft Intune Mobile Application Management (MAM) enables selective remote wipe of company data from personal mobile devices without wiping personal data. This is achieved through app-level policies that can remove corporate data from managed apps (e.g., Outlook, Teams) when a device is lost or stolen, using the Intune company portal or a wipe command triggered by an administrator.

Answer

Microsoft Entra ID

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Microsoft Defender for Cloud Apps

Answer

Microsoft Purview Compliance Manager