MS-900 Describe Microsoft 365 apps and services Practice Test 5 — 15 Questions

Question 1

A project coordinator at a construction firm needs a Microsoft 365 app that provides a centralized, visual hub for team news, shared documents, and quick links to project resources, all accessible from a browser and without custom code. Which Microsoft 365 app should the coordinator use?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Microsoft SharePoint. SharePoint team sites are the Microsoft 365 solution for building a centralized, no-code hub with news, document libraries, lists, and web parts. The coordinator can create a site in a browser, add content visually, and share it with the project team. Other apps serve narrower purposes such as video, personal storage, or employee experience aggregation.

Answer

Microsoft Viva Connections

Answer

Microsoft Stream

Answer

Microsoft OneDrive

Question 2

A company uses Microsoft 365 E5 and wants to improve employee wellbeing and productivity by using Microsoft Viva. Which TWO components are part of the Microsoft Viva employee experience platform? (Choose two.)

Accepted Answer

Viva Connections. Microsoft Viva includes modules such as Viva Connections, Viva Insights, Viva Engage, Viva Learning, and Viva Goals. Viva Connections delivers a personalized gateway in Teams, and Viva Insights provides analytics for productivity and wellbeing. Viva Engage is also a Viva module but including it would exceed the required two selections. Stream and Bookings belong to Microsoft 365 but not to the Viva employee experience platform.

Answer

Microsoft Stream

Answer

Microsoft Bookings

Answer

Viva Engage

Question 3

A financial services company uses Microsoft 365 E3. The compliance team must ensure that emails containing sensitive account numbers are automatically encrypted when sent to external recipients, without requiring users to manually apply protection. Which Microsoft 365 capability should the company implement?

Accepted Answer

Sensitivity labels with encryption configured in Microsoft Purview. Sensitivity labels with encryption, combined with auto-labeling policies in Microsoft Purview, apply persistent protection automatically when sensitive data is detected. This meets the need to encrypt emails to external recipients without user intervention. DLP, mail flow rules, and Safe Attachments address related but different controls, and none provides the same integrated, automatic encryption based on content classification.

Answer

Microsoft Purview Data Loss Prevention policies in Exchange Online

Answer

Microsoft Defender for Office 365 Safe Attachments policies

Answer

Exchange Online mail flow rules with the 'Apply Office 365 Message Encryption' action

Question 4

A healthcare provider uses Microsoft 365 E3. They need to implement a solution that allows employees to securely access and share sensitive patient information while ensuring compliance with HIPAA. The solution must include data loss prevention, encryption of data at rest and in transit, and audit logging. Which THREE Microsoft 365 services or features should they implement? (Choose three.)

Accepted Answer

Microsoft Purview Data Loss Prevention (DLP) policies. The healthcare provider needs DLP, encryption, and audit logging. Microsoft Purview DLP policies prevent data loss, sensitivity labels with encryption protect data at rest and in transit, and Microsoft Purview Audit (Standard) provides audit logging. Defender for Identity and Microsoft 365 Message Encryption do not meet all three requirements together.

Answer

Microsoft 365 Message Encryption (OME)

Answer

Microsoft Defender for Identity

Question 5

A university uses Microsoft 365 A3 for faculty and staff. The IT team wants to provide a unified communication and collaboration experience that includes persistent chat, online meetings, and file sharing within a single app. Which TWO Microsoft 365 services are directly responsible for these capabilities? (Choose two.)

Accepted Answer

Microsoft Teams. Microsoft Teams delivers persistent chat, online meetings, and calling, while SharePoint provides the document libraries and team site structure for file sharing. Together they create the unified collaboration experience the university wants. Exchange Online, Viva Engage, and Stream support related scenarios but do not directly provide the combined chat, meeting, and file-sharing capabilities in a single app.

Answer

Exchange Online

Answer

Microsoft Stream

Answer

Microsoft Viva Engage

Question 6

A small marketing agency uses Microsoft 365 Business Standard. The owner wants to create and publish a public-facing website with custom branding, product pages, and a contact form, without buying additional hosting. Which Microsoft 365 service should the owner use?

Accepted Answer

Microsoft Power Pages. Power Pages is the Microsoft 365 service for building public-facing websites with custom branding, pages, and forms without additional hosting. It is part of the Power Platform and is available with Microsoft 365 Business Standard. SharePoint, Viva Connections, and OneDrive serve internal collaboration, employee experience, and personal storage respectively, and none provides a public website with a contact form.

Answer

Microsoft SharePoint

Answer

Microsoft OneDrive

Answer

Microsoft Viva Connections

Question 7

A marketing team needs to collaboratively create and edit documents in real time, share files securely, and track version history. Which Microsoft 365 service should they primarily use?

Accepted Answer

SharePoint Online. SharePoint Online is the correct choice because it is designed for team collaboration with real-time co-authoring, granular permission-based file sharing, and built-in version history that tracks every change. Unlike OneDrive, which is optimized for individual file storage and sharing, SharePoint provides a centralized team site where multiple users can simultaneously edit documents and manage versions at the site or library level.

Answer

Microsoft Teams

Answer

OneDrive for Business

Answer

Microsoft Viva Engage

Question 8

A global sales team uses Microsoft Teams for communication. They need to automate business workflows such as sending approval requests when a new lead is created in Dynamics 365. Which Microsoft 365 service should they integrate with Teams?

Accepted Answer

Power Automate. Power Automate (Option B) is the correct service because it is designed specifically for automating business workflows across Microsoft 365 and third-party services. When a new lead is created in Dynamics 365, a Power Automate flow can trigger an approval request in Teams, enabling seamless process automation without custom code.

Answer

Power Apps

Answer

Power BI

Answer

Power Virtual Agents

Question 9

A multinational organization wants a central hub for employee communication that includes company-wide announcements, topic-based communities, and the ability to integrate with SharePoint and Power BI dashboards. Which Microsoft 365 service is designed specifically for this purpose?

Accepted Answer

Microsoft Viva Engage. Microsoft Viva Engage (formerly Yammer) is designed as a social networking and employee communication hub that provides company-wide announcements, topic-based communities, and seamless integration with SharePoint and Power BI dashboards. It focuses on fostering open communication across the organization, unlike collaboration tools that are team-centric.

Answer

Microsoft Teams

Answer

SharePoint Online

Answer

Outlook

Question 10

A sales manager wants to track customer interactions, manage leads, and automate follow-up emails from a single platform. Which Microsoft 365 service is specifically designed for customer relationship management (CRM)?

Accepted Answer

Microsoft Dynamics 365 Sales. Microsoft Dynamics 365 Sales is the dedicated CRM service within the Microsoft 365 ecosystem, purpose-built for tracking customer interactions, managing leads, and automating follow-up emails. Unlike general productivity tools, it provides a unified platform with lead scoring, opportunity management, and workflow automation specifically for sales processes.

Answer

Microsoft Bookings

Answer

Microsoft Power Automate

Answer

Microsoft To Do

Question 11

A project manager wants a shared workspace where team members can create and track tasks, set deadlines, and collaborate on documents. This workspace should integrate with Microsoft Teams for quick access. Which Microsoft 365 service is best suited for this purpose?

Accepted Answer

Microsoft Planner. Microsoft Planner is the correct choice because it provides a shared workspace (Plan) where team members can create and track tasks, set deadlines, and collaborate on documents. It integrates natively with Microsoft Teams via the Planner tab, allowing quick access within a Teams channel, and supports file attachments from SharePoint/OneDrive for collaboration.

Answer

Microsoft Lists

Answer

Microsoft To Do

Answer

Microsoft Project Online

Question 12

A company uses a third-party Human Resources (HR) system. Whenever a new employee is added to the HR system, they want to automatically create a user account in Microsoft 365, assign the appropriate license, and send a welcome email. Which Microsoft 365 service should be used to orchestrate this automation?

Accepted Answer

Microsoft Power Automate. Microsoft Power Automate is the correct service because it provides a low-code workflow automation platform that can trigger actions based on events in external systems (e.g., a new employee record in a third-party HR system) and then orchestrate a sequence of tasks in Microsoft 365, such as creating a user account via the Microsoft Graph API, assigning a license, and sending a welcome email. It integrates seamlessly with hundreds of connectors, including HR systems and Microsoft 365 services, making it the ideal tool for this cross-system automation scenario.

Answer

Microsoft Identity Manager

Answer

Microsoft Entra ID Connect

Answer

Microsoft Graph API

Question 13

A manager wants to quickly create a survey to collect employee feedback on a new policy. The survey must automatically store responses in an Excel spreadsheet and trigger an email notification when a response is submitted. Which Microsoft 365 service should the manager use?

Accepted Answer

Microsoft Forms. Microsoft Forms is the correct choice because it is designed specifically for creating surveys and quizzes, and it natively integrates with Excel to automatically store responses in a spreadsheet. Additionally, Forms supports Power Automate flows out of the box, allowing you to trigger an email notification whenever a new response is submitted, meeting both requirements without custom development.

Answer

Microsoft Lists

Answer

Microsoft Power Apps

Answer

Microsoft SharePoint

Question 14

A project team uses Microsoft Teams and wants to create a shared space where they can track tasks, deadlines, and assign work items without leaving Teams. Which Microsoft 365 app should be integrated into Teams for this purpose?

Accepted Answer

Microsoft Planner. Microsoft Planner is the correct choice because it provides a lightweight, Kanban-style task management solution that integrates directly into Microsoft Teams via the Planner tab. This allows the project team to create, assign, and track tasks with deadlines and progress indicators without leaving the Teams interface, fulfilling the requirement for a shared workspace for work items.

Answer

Microsoft Project Online

Answer

Microsoft To Do

Answer

Microsoft Lists

Question 15

A manager needs to create a custom dashboard that visualizes sales data from multiple data sources in real-time. Which service should they use?

Accepted Answer

Power BI. Power BI is the correct choice because it is specifically designed for creating interactive, real-time dashboards that aggregate data from multiple sources, including databases, cloud services, and streaming data. It provides live tile updates and direct query capabilities, enabling real-time visualization of sales data without manual refresh.

Answer

Excel

Answer

Power Apps

Answer

SharePoint