MS-900 Describe Microsoft 365 apps and services Practice Test 3 — 15 Questions

Question 1

A consulting firm needs a tool to allow customers to schedule appointments with specific consultants online. The tool must show available time slots, send confirmation emails, and allow customers to reschedule. Which Microsoft 365 app should they use?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Microsoft Bookings. Microsoft Bookings is the correct app because it is specifically designed for scheduling appointments, showing real-time availability of staff, sending automated confirmation and reminder emails, and allowing customers to self-manage rescheduling or cancellations. It integrates with Exchange Online for calendar synchronization and Teams for virtual meetings, meeting all stated requirements.

Answer

Microsoft Forms

Answer

Microsoft To Do

Answer

Microsoft Planner

Question 2

A project manager needs to create a visual timeline of project tasks, dependencies, and milestones to share with stakeholders. The timeline should be embedded in the project team's SharePoint site. Which Microsoft 365 app should they use?

Accepted Answer

Microsoft Project for the web. Microsoft Project for the web is the correct choice because it is designed specifically for creating Gantt charts that visualize project tasks, dependencies, and milestones over a timeline. It integrates directly with SharePoint, allowing the timeline to be embedded as a web part on a team site for stakeholder viewing.

Answer

Microsoft Planner

Answer

Microsoft To Do

Answer

Microsoft Lists

Question 3

A project team needs to track action items and issues in a shared list that is accessible from within Outlook and SharePoint. They need to be able to create custom columns, set reminders, and view a history of changes. Which Microsoft 365 app is best suited for this?

Accepted Answer

Microsoft Lists. Microsoft Lists is the correct choice because it provides a shared, customizable list that integrates directly with both Outlook and SharePoint. It allows users to create custom columns, set reminders via Power Automate or column formatting, and track version history for changes, meeting all specified requirements.

Answer

Microsoft To Do

Answer

Microsoft Planner

Answer

Microsoft Viva Engage

Question 4

A consulting firm needs a tool to allow customers to schedule appointments with specific consultants online. The tool must show available time slots, send confirmation emails, and allow customers to reschedule. Which Microsoft 365 app should they use?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Microsoft Bookings. Microsoft Bookings is the correct choice because it is a Microsoft 365 app specifically designed for scheduling and managing appointments. It provides a public booking page that shows real-time consultant availability, sends automatic email and SMS reminders, and allows customers to reschedule or cancel bookings directly, meeting all the stated requirements.

Answer

Microsoft Teams

Answer

Microsoft Forms

Answer

Microsoft Lists

Question 5

A project manager needs to create a detailed project schedule with a Gantt chart view, task dependencies, critical path analysis, and milestones. The schedule must be shared with team members who can update their tasks, and the manager wants to track progress against a baseline. Which Microsoft 365 app is specifically designed for this type of project management?

Accepted Answer

Microsoft Project. Microsoft Project is the correct answer because it is specifically designed for advanced project management, offering native support for Gantt charts, task dependencies, critical path analysis, milestones, baseline tracking, and collaborative task updates. Unlike simpler tools, Project provides the scheduling engine and analytical capabilities required for detailed, enterprise-grade project plans.

Answer

Microsoft Lists

Answer

Microsoft Planner

Answer

Microsoft Excel

Question 6

An administrator is reviewing a request from users who need to create a team site with document libraries, version history, permissions, and news pages. Microsoft 365 app or service is the best fit?

Accepted Answer

SharePoint Online. SharePoint Online is the correct choice because it provides team sites with document libraries, version history, granular permissions, and news pages as core features. These capabilities are built into SharePoint's site architecture, allowing administrators to create collaboration spaces with full control over content management and access.

Answer

Microsoft Forms

Answer

Microsoft Planner

Answer

Microsoft Purview Audit

Question 7

During a Microsoft 365 planning workshop, store personal work files in the cloud, sync them to a laptop, and share selected files. Microsoft 365 app or service is the best fit?

Accepted Answer

OneDrive for Business. OneDrive for Business is the correct answer because it provides cloud storage for personal work files, syncs them to a laptop via the OneDrive sync client (using the Windows or macOS sync engine), and allows granular sharing of selected files with internal or external users through shareable links with configurable permissions (e.g., view, edit, expiry). This directly matches the scenario's requirements for storing, syncing, and sharing personal work files.

Answer

Microsoft Purview Audit

Answer

Microsoft Planner

Answer

Microsoft Forms

Question 8

A tenant administrator is advising a department that wants to use persistent chat, online meetings, channels, and shared files organized by project. Microsoft 365 app or service is the best fit?

Accepted Answer

Microsoft Teams. Microsoft Teams is the best fit because it provides persistent chat, online meetings, channels, and shared files organized by project. Teams integrates with SharePoint for file storage and OneNote for notes, allowing each channel to have its own file repository and meeting scheduling, directly matching the department's requirements.

Answer

Microsoft Forms

Answer

Microsoft Planner

Answer

Microsoft Purview Audit

Question 9

A business stakeholder asks how Microsoft 365 can help them support organization-wide communities, leadership announcements, and broad employee conversations. Microsoft 365 app or service is the best fit?

Accepted Answer

Microsoft Viva Engage. Microsoft Viva Engage (formerly Yammer) is the correct choice because it is specifically designed for organization-wide social networking, enabling communities, leadership announcements, and broad employee conversations. It provides a dedicated platform for posts, polls, and threaded discussions that can reach the entire organization, unlike other Microsoft 365 tools that focus on task management, surveys, or compliance auditing.

Answer

Microsoft Planner

Answer

Microsoft Forms

Answer

Microsoft Purview Audit

Question 10

While preparing a Microsoft 365 adoption plan, a consultant is asked to create a quick survey and export responses to Excel. Microsoft 365 app or service is the best fit?

Accepted Answer

Microsoft Forms. Microsoft Forms is the correct choice because it is specifically designed for creating quick surveys, quizzes, and polls with automatic response collection and native export to Excel. The consultant needs a lightweight, no-code tool that integrates directly with Excel Online for real-time data analysis, which Forms provides out of the box.

Answer

Microsoft Purview Audit

Answer

Microsoft Planner

Question 11

A service owner is comparing Microsoft 365 capabilities and needs to use a lightweight Kanban-style task board with assignments and due dates inside Teams. Microsoft 365 app or service is the best fit?

Accepted Answer

Microsoft Planner. Microsoft Planner is the correct choice because it provides a lightweight Kanban-style task board that integrates directly into Microsoft Teams via the Planner tab. It supports task assignments, due dates, and progress tracking, making it ideal for a service owner needing a simple visual task management tool within Teams.

Answer

Microsoft Purview Audit

Answer

Microsoft Forms

Question 12

During requirements gathering, an IT manager says the organization must create an approval workflow between SharePoint and Teams without writing code. Microsoft 365 app or service is the best fit?

Accepted Answer

Power Automate. Power Automate is the correct choice because it provides a low-code/no-code platform for creating automated workflows that integrate SharePoint and Teams. It allows you to trigger actions based on events in SharePoint (e.g., a new item added to a list) and then perform subsequent actions in Teams (e.g., posting an approval request in a channel). This directly meets the requirement to build an approval workflow without writing code.

Answer

Microsoft Purview Audit

Answer

Microsoft Forms

Answer

Microsoft Planner

Question 13

A help desk lead is documenting the correct Microsoft 365 approach to build a simple mobile app for field workers to submit inspection results. Microsoft 365 app or service is the best fit?

Accepted Answer

Power Apps. Power Apps is the correct choice because it is a low-code platform specifically designed for building custom mobile apps that integrate with Microsoft 365 data sources, such as SharePoint, Dataverse, or SQL. Field workers can submit inspection results through a tailored app with forms, business logic, and offline capabilities, making it ideal for this scenario.

Answer

Microsoft Planner

Answer

Microsoft Purview Audit

Answer

Microsoft Forms

Question 14

A compliance-aware administrator is selecting the right Microsoft 365 capability to create dashboards showing sales and operational trends from multiple data sources. Microsoft 365 app or service is the best fit?

Accepted Answer

Power BI. Power BI is the correct choice because it is a business analytics service that enables users to create interactive dashboards and reports by connecting to multiple data sources, including Excel, SQL databases, and cloud services. It provides built-in data transformation, visualization, and sharing capabilities, making it ideal for aggregating sales and operational trends into a single dashboard.

Answer

Microsoft Purview Audit

Answer

Microsoft Planner

Answer

Microsoft Forms

Question 15

A department head asks which Microsoft 365 option should be used to allow customers to book appointments online based on staff availability. Microsoft 365 app or service is the best fit?

Accepted Answer

Microsoft Bookings. Microsoft Bookings is the correct choice because it is a Microsoft 365 app specifically designed to allow customers to book appointments online based on staff availability. It integrates with Exchange Online to synchronize staff calendars, manage time slots, and send automated confirmations, making it the ideal solution for scheduling customer-facing appointments.

Answer

Microsoft Planner

Answer

Microsoft Purview Audit

Answer

Microsoft Forms