MS-900 Describe Microsoft 365 apps and services Practice Test 24 — 15 Questions

Question 1

Which TWO Microsoft 365 services can be used to create and manage custom forms for data collection and surveys?

Accepted Answer

Microsoft Forms. Microsoft Forms is purpose-built for creating custom forms, surveys, and quizzes with automatic data collection into Excel Online. It provides a simple interface for designing forms, distributing them, and analyzing responses in real time, making it the primary tool for this task in Microsoft 365.

Answer

Microsoft Lists

Answer

Excel Online

Answer

SharePoint Lists

Question 2

A company uses Microsoft 365 E3 and wants to implement a collaboration solution that allows multiple users to co-author documents in real time, track version history, and set permissions at the document level. Which THREE Microsoft 365 services can fulfill these requirements?

Accepted Answer

SharePoint Online. SharePoint Online (A) is correct because it provides document libraries with real-time co-authoring in Office apps, built-in version history, and item-level (document-level) permissions via SharePoint groups and unique permission inheritance breaks. OneDrive for Business (B) is correct because it is built on the same SharePoint document library engine, so it also supports real-time co-authoring, version history, and per-file sharing permissions for individual users. Microsoft Teams (C) is correct because its Files tab is backed by SharePoint Online or OneDrive, enabling real-time co-authoring, version tracking, and document-level permission management directly within team and channel contexts. Exchange Online (D) is incorrect because it is a mail, calendaring, and messaging service, not a document collaboration or permission platform. Yammer (E) is incorrect because it is an enterprise social networking service for conversations and communities, not a document co-authoring or version-control solution.

Answer

Exchange Online

Answer

Yammer

Question 3

Refer to the exhibit. An IT administrator is using Microsoft Intune to assign Microsoft 365 Apps for Enterprise to a group called Contoso-Sales. The exhibit shows a JSON snippet from the Intune deployment configuration. Based on the snippet, what is the most likely outcome?

Accepted Answer

The app will be automatically installed on all devices in the Contoso-Sales group.. The JSON snippet shows an assignment with 'intent' set to 'Required' and 'targetGroupId' pointing to the Contoso-Sales group. In Microsoft Intune, a 'Required' assignment for a mobile app (like Microsoft 365 Apps for Enterprise) triggers automatic installation on all targeted devices without user intervention, making option A correct.

Answer

The app will be excluded from installation for the Contoso-Sales group.

Answer

The app will be available for users in the group to install from Company Portal.

Answer

The app will be assigned but requires user approval before installation.

Question 4

Your organization has 500 users and uses Microsoft 365 Business Basic. The sales team frequently works remotely and needs to access their work files on mobile devices. They also need to conduct video meetings with customers. The IT department has been asked to recommend additional Microsoft 365 services to meet these needs without upgrading the existing plan if possible. Which action should the IT department take?

Accepted Answer

Use the existing OneDrive and SharePoint mobile apps for file access and use Microsoft Teams for video meetings.. Microsoft 365 Business Basic already includes OneDrive and SharePoint for mobile file access via their respective apps, and Microsoft Teams for video meetings. These services meet the sales team's requirements without any additional licensing or plan upgrade, as Teams supports video conferencing and OneDrive/SharePoint provide secure remote file access on mobile devices.

Answer

Subscribe to a Microsoft Teams Rooms license for each user.

Answer

Upgrade all users to Microsoft 365 Business Standard to get desktop Office and additional features.

Answer

Deploy a third-party VPN solution to secure remote access to files.

Question 5

A financial services company uses Microsoft 365 E5 and wants to implement a data loss prevention (DLP) policy that blocks users from sharing credit card numbers via email and Teams messages. The compliance team also wants to generate reports on policy violations. They are considering using Microsoft Purview. Which approach should they take to meet these requirements with minimum administrative overhead?

Accepted Answer

Create a unified DLP policy in the Microsoft Purview compliance portal that covers Exchange and Teams.. A unified DLP policy in Microsoft Purview covers Exchange Online, Teams, SharePoint, and OneDrive from a single policy definition, so credit card numbers (a built-in sensitive information type) can be blocked across both email and Teams chat with one configuration. This minimizes administrative overhead because there is no need to duplicate rules across separate admin centers, and violation reports are consolidated in the Purview compliance portal.

Answer

Create separate DLP policies in Exchange admin center and Teams admin center.

Answer

Use Microsoft Sentinel to create analytics rules that detect sharing of credit card numbers.

Answer

Use Microsoft Defender for Cloud Apps to create session policies for email and Teams.

Question 6

Your company has 10,000 users across multiple regions and uses Microsoft 365 E5. You need to ensure that all users have access to Microsoft Copilot for Microsoft 365 to boost productivity. However, due to licensing costs, management wants to minimize expenses by only assigning Copilot licenses to users who will actively use it. They also want to track usage to make informed renewal decisions. What should you do?

Accepted Answer

Assign Copilot licenses to a pilot group and use Microsoft 365 usage reports to identify active users before expanding.. It aligns with the management's goal of minimizing costs by first assigning Copilot licenses to a pilot group, then using Microsoft 365 usage reports (which track Copilot-specific metrics like active users, sessions, and feature adoption) to identify active users before expanding license assignment. This approach ensures only engaged users receive licenses, optimizing spend while providing data for renewal decisions.

Answer

Disable Copilot by default and allow users to request it via a helpdesk ticket.

Answer

Assign Copilot licenses to all users via group-based licensing in Microsoft Entra ID.

Answer

Use Power Automate to automatically assign Copilot licenses to users who send more than 50 emails per day.

Question 7

A non-profit organization uses Microsoft 365 Business Basic. They have 50 staff members who need to collaborate on documents in real time. The executive director wants to set up a centralized repository for all organizational policies that can be accessed by staff both online and offline on their mobile devices. Which solution should the organization use?

Accepted Answer

Create a SharePoint Online document library with versioning and enable offline sync.. SharePoint Online document libraries support versioning, granular permissions, and offline sync via the OneDrive sync client or mobile app, making them ideal for a centralized, always-accessible policy repository. This meets the requirements for real-time collaboration and offline access on mobile devices.

Answer

Store documents in Exchange Online mailboxes as attachments.

Answer

Create a Microsoft Teams team with a channel for policies and use the Files tab.

Answer

Use OneDrive for Business shared folders for each policy document.

Question 8

A global enterprise uses Microsoft 365 E5 and has users in Europe, Asia, and North America. They need to ensure that user data in Exchange Online and SharePoint Online remains within the European Union for EU users. They also want to apply a retention policy to keep all data for at least 7 years. Which combination of Microsoft 365 features should an administrator use?

Accepted Answer

Enforce data residency using Multi-Geo capabilities in Exchange Online and SharePoint Online, and apply a retention policy via Microsoft Purview Data Lifecycle Management.. Multi-Geo capabilities in Exchange Online and SharePoint Online allow the administrator to pin user data at the tenant level to a specific geographic location (e.g., the EU), ensuring data residency. A retention policy configured via Microsoft Purview Data Lifecycle Management can then be applied to retain all data for a minimum of 7 years, meeting both compliance requirements.

Answer

Use Microsoft Purview Compliance Manager to configure data residency and retention settings.

Answer

Use Data Location for Exchange Online and a SharePoint multi-geo tenant, then create a retention policy in Purview for 7 years.

Answer

Configure Microsoft Entra ID Conditional Access policies to restrict data access based on location.

Question 9

A school uses Microsoft 365 A3 for faculty and staff. They want to create a hub for teachers to share lesson plans, collaborate on documents, and communicate via instant messaging. They also need to integrate with third-party educational apps. Which Microsoft 365 service should they use as the primary platform?

Accepted Answer

Microsoft Teams. Microsoft Teams is the correct primary platform because it integrates chat, document collaboration (via SharePoint and OneDrive), and third-party app connectors into a single hub. For teachers sharing lesson plans, collaborating on documents, and using instant messaging, Teams provides persistent chat, file sharing, and a rich app ecosystem that supports third-party educational app integration through tabs, connectors, and bots.

Answer

Yammer

Answer

SharePoint Online

Answer

OneNote for Windows 10

Question 10

A healthcare organization uses Microsoft 365 E5 and must comply with HIPAA. They need to ensure that all emails containing protected health information (PHI) are encrypted both in transit and at rest. They also need to prevent users from accidentally sending PHI to external recipients. What should they implement?

Accepted Answer

Implement Microsoft Purview Message Encryption and create DLP policies to detect and block PHI sent externally.. Microsoft Purview Message Encryption (MPME) provides the necessary encryption for PHI in transit and at rest by using Azure Rights Management (RMS) to protect emails. Data Loss Prevention (DLP) policies in Microsoft Purview can be configured to detect patterns like social security numbers or medical record numbers and automatically block or warn users before sending such emails externally, preventing accidental PHI exposure.

Answer

Use Microsoft Entra ID Conditional Access to require MFA for all email access.

Answer

Configure Microsoft Defender for Office 365 Safe Attachments and Safe Links policies.

Answer

Deploy Microsoft Purview Compliance Manager to assess compliance with HIPAA.

Question 11

A healthcare organization is adopting Microsoft 365 and must meet compliance requirements: retain all communications for 7 years, prevent accidental deletion of documents, and classify sensitive data automatically. Which THREE Microsoft Purview features should the organization use?

Accepted Answer

Auto-labeling. Auto-labeling (Option C) is correct because it enables the organization to automatically classify sensitive data based on content patterns (e.g., healthcare records, PII) without manual intervention. This aligns directly with the requirement to classify sensitive data automatically, using trainable classifiers or sensitive info types in Microsoft Purview.

Answer

Data loss prevention (DLP) policies

Answer

eDiscovery

Question 12

Contoso Ltd. is a global manufacturing company with 10,000 users. They are deploying Microsoft 365 E5 and require: (1) All Microsoft 365 data must be encrypted at rest and in transit using customer-managed keys; (2) Email must be archived for 10 years; (3) Users must be able to access files offline on mobile devices and sync changes when online; (4) The IT team must monitor and respond to threats across email, endpoints, and identities from a single console. You need to recommend the appropriate Microsoft 365 services. Which combination should you choose?

Accepted Answer

Microsoft Purview Customer Key, Exchange Online Archiving, OneDrive, Microsoft Defender XDR. Microsoft Purview Customer Key provides customer-managed encryption keys for data at rest in Microsoft 365, meeting the first requirement. Exchange Online Archiving with a 10-year retention policy satisfies the email archiving requirement. OneDrive enables offline file access on mobile devices with sync capabilities. Microsoft Defender XDR (Extended Detection and Response) offers a unified console to monitor and respond to threats across email, endpoints, and identities.

Answer

Microsoft Purview Double Key Encryption, Exchange Online Archiving, SharePoint Online, Microsoft Sentinel

Answer

Azure Information Protection, Exchange Online Archiving, Windows 365, Microsoft Defender for Endpoint

Answer

Microsoft Purview Customer Key, Exchange Online In-Place Hold, OneDrive, Microsoft 365 Defender for Cloud Apps

Question 13

Wide World Importers is a retail company with 2,000 users. They use Microsoft 365 E3. They need to: (1) Deploy a new employee experience platform that integrates with Microsoft 365 and provides personalized news, tasks, and learning; (2) Enable employees to create low-code apps to automate approvals and workflows without custom development; (3) Provide a secure way for employees to store and share company files with granular permissions; (4) Allow IT to manage mobile devices and applications centrally. Which Microsoft 365 services should they use?

Accepted Answer

Viva Connections, Power Apps and Power Automate, SharePoint Online, Microsoft Intune. Viva Connections delivers the employee experience platform with personalized news, tasks, and learning integrated into Microsoft 365; Power Apps and Power Automate enable low-code app creation and workflow automation; SharePoint Online provides secure file storage and sharing with granular permissions; and Microsoft Intune delivers centralized mobile device and application management (MDM/MAM). All four requirements map exactly to these services, which are included in or available with Microsoft 365 E3.

Answer

Viva Insights, Power Apps and Power Automate, SharePoint Online, Microsoft 365 Defender

Answer

Microsoft Teams, Power Apps and Power Automate, OneDrive, Microsoft Entra ID

Answer

Viva Connections, Power BI, OneDrive, Microsoft Intune

Question 14

A marketing team at Contoso Ltd. needs a cloud-based workspace where they can create and share interactive dashboards, reports, and datasets with colleagues without setting up any on-premises servers. Which Microsoft 365 service should they use?

Accepted Answer

Microsoft Power BI. Power BI is the Microsoft 365 service specifically designed for cloud-based business analytics, enabling users to create interactive dashboards, reports, and datasets and share them with colleagues. Viva Insights, Stream, and Sway serve different purposes—employee productivity analytics, enterprise video, and visual storytelling—and none provide the data modeling and dashboard-sharing capabilities the marketing team needs.

Answer

Microsoft Sway

Answer

Microsoft Viva Insights

Answer

Microsoft Stream

Question 15

A company uses Microsoft 365 E3. Employees need to co-author Word, Excel, and PowerPoint documents stored in SharePoint Online while working simultaneously. Which Microsoft 365 capability enables this real-time collaboration?

Accepted Answer

Microsoft Office co-authoring. Office co-authoring is the native capability that lets several people edit the same Word, Excel, or PowerPoint document stored in SharePoint Online or OneDrive at the same time, merging changes automatically and showing who is working where. Shared mailboxes, version history, and group membership support communication, recovery, and access control respectively, but none of them enable real-time simultaneous editing.

Answer

Microsoft 365 Groups membership

Answer

Microsoft SharePoint version history

Answer

Microsoft Exchange Online shared mailboxes