MS-900 Describe Microsoft 365 apps and services Practice Test 22 — 15 Questions

Question 1

A training manager needs to create a simple video that includes screen recordings, webcam overlay, and transitions to announce a new compliance policy. The manager wants to use a Microsoft 365 app that is designed for video creation and editing. Which Microsoft 365 app should the manager use?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Microsoft Clipchamp. Microsoft Clipchamp is the correct app because it is a dedicated video creation and editing tool included with Microsoft 365, specifically designed for tasks like combining screen recordings, webcam overlays, and transitions. Unlike other Microsoft 365 apps, Clipchamp provides a full timeline-based editor with built-in support for these features, making it ideal for producing a polished compliance policy announcement video.

Answer

Microsoft Stream

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Microsoft Teams

Answer

Microsoft PowerPoint

Question 2

A team needs to create a shared online document and collaborate in real time with colleagues. They require built-in version history and the ability to access the document from any device. Which Microsoft 365 app should they use?

Accepted Answer

Microsoft Word Online. Microsoft Word Online is the correct choice because it is a browser-based version of Word that enables real-time co-authoring, automatic version history, and access from any device with an internet connection. Unlike the desktop app, it does not require installation and syncs changes instantly via OneDrive or SharePoint, meeting all stated requirements.

Answer

Microsoft Word (desktop)

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Microsoft OneNote

Answer

Microsoft Teams

Question 3

A sales team needs to create a shared list of customer contact information with custom fields like company, email, phone, and deal stage. The list should be accessible from within Outlook and allow real-time updates by multiple users. Which Microsoft 365 app should they use?

Accepted Answer

Microsoft Lists. Microsoft Lists is the correct choice because it provides a customizable, shared list that supports custom columns (e.g., company, email, phone, deal stage) and real-time collaboration. It integrates directly with Outlook via the Lists app or by adding a list as a tab in Outlook, allowing the sales team to access and update the list without leaving their email client.

Answer

Microsoft To Do

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Microsoft Planner

Answer

Microsoft Dynamics 365

Question 4

While preparing a Microsoft 365 adoption plan, a consultant is asked to manage leads, opportunities, customer accounts, and sales processes. Microsoft 365 app or service is the best fit?

Accepted Answer

Dynamics 365 Sales. Dynamics 365 Sales is purpose-built for managing leads, opportunities, customer accounts, and sales processes as part of the Microsoft 365 ecosystem. It provides a customer relationship management (CRM) platform with pipeline management, sales automation, and analytics, directly aligning with the consultant's requirements.

Answer

Microsoft Planner

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Microsoft Forms

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Microsoft Purview Audit

Question 5

A manager wants to set up a daily automated reminder email to employees who have not completed a mandatory training video in Microsoft Stream. The reminder should stop once the training is marked complete. Which Microsoft 365 tool should the manager use?

Accepted Answer

Power Automate. Power Automate is the correct tool because it can create an automated workflow that queries Microsoft Stream (or a connected system like SharePoint or a custom list) for employees who have not completed the training, sends a daily reminder email, and stops when the training status changes to 'complete'. This leverages triggers like 'Recurrence' and conditions based on data from Stream or a related data source.

Answer

Microsoft Forms

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SharePoint Designer

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Viva Learning

Question 6

A marketing team needs a shared workspace where they can store documents, manage a shared calendar, conduct video meetings, and collaborate on announcements. They want this workspace to be integrated with other Microsoft 365 apps. Which Microsoft 365 service is best suited for this requirement?

Accepted Answer

Microsoft Teams. Microsoft Teams is best suited because it provides a shared workspace that integrates document storage (via SharePoint), a shared calendar (via Exchange), video meetings (via Teams meetings), and collaboration on announcements (via channel posts and the Announcement app), all within a single interface that natively integrates with other Microsoft 365 apps.

Answer

Yammer

Answer

SharePoint

Answer

Microsoft Stream

Question 7

A project team needs to create a shared workspace to manage tasks, share files, track project milestones, and communicate through conversation threads. They want a single app that integrates with other Microsoft 365 services like Outlook and Teams. Which Microsoft 365 app is best suited for this requirement?

Accepted Answer

Microsoft Planner. Microsoft Planner is best suited because it provides a shared workspace with buckets and cards for task management, file attachments, milestone tracking via checklists and due dates, and conversation threads on each task. It integrates natively with Outlook for task visibility and with Teams via the Planner tab, meeting the requirement for a single app that combines these capabilities.

Answer

Microsoft To Do

Answer

Microsoft Project for the web

Answer

Microsoft Lists

Question 8

A field service team needs a mobile-friendly app that allows technicians to view customer information from a central database, log completed tasks, and capture photos on-site. The IT department has limited development resources and wants to build this app quickly without writing extensive code. Which Microsoft 365 app is best suited for this requirement?

Accepted Answer

Microsoft Power Apps. Microsoft Power Apps is the correct choice because it enables rapid development of custom mobile-friendly apps with minimal code, allowing the field service team to view customer data from a central database (e.g., Dataverse or SharePoint), log completed tasks, and capture photos on-site. Its low-code platform provides pre-built connectors and templates that directly address the need for a data-driven, mobile-first application without extensive development resources.

Answer

Microsoft Forms

Answer

Microsoft Power Automate

Answer

Microsoft Power BI

Question 9

A sales team needs to track customer interactions, manage leads, and automate follow-up emails. Which Microsoft 365 app is specifically designed for this customer relationship management (CRM) purpose?

Accepted Answer

Microsoft Dynamics 365 Sales. Microsoft Dynamics 365 Sales is a dedicated customer relationship management (CRM) application within the Dynamics 365 suite, purpose-built for tracking customer interactions, managing leads, and automating follow-up emails. Unlike general productivity tools, it provides structured pipelines, lead scoring, and workflow automation specifically for sales processes.

Answer

Microsoft Outlook

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Microsoft SharePoint

Answer

Microsoft Power Automate

Question 10

A project manager needs to create a shared workspace for a cross-functional team to manage tasks, share files, track deadlines, and have threaded conversations. Which Microsoft 365 app should be the primary platform for this workspace?

Accepted Answer

Microsoft Teams. Microsoft Teams is the correct primary platform because it integrates chat, threaded conversations, file sharing, task management (via integrated Planner or Tasks by Planner and To Do), and deadline tracking into a single shared workspace. Unlike SharePoint, which is a document management and intranet platform, Teams provides a real-time collaboration hub with persistent threaded conversations and direct task assignment capabilities, making it ideal for cross-functional team coordination.

Answer

Microsoft SharePoint

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Microsoft Planner

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Microsoft To Do

Question 11

A sales team wants to build a custom inventory tracking application with minimal code. They need a cloud-based database that can securely store structured data and integrate with the low-code app builder. Which Microsoft 365 service should they use as the database backend?

Accepted Answer

Microsoft Dataverse. Microsoft Dataverse is the correct choice because it provides a scalable, cloud-based relational database that securely stores structured data and integrates natively with Power Apps, the low-code app builder. Unlike simpler list-based storage, Dataverse supports rich data types, relationships, business logic, and role-based security, making it ideal for custom inventory tracking applications built with minimal code.

Answer

Microsoft Lists

Answer

Power Apps

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Power Automate

Question 12

A project team needs to collaborate on Teams channel conversations and meetings and co-author related Office files. Which two Microsoft 365 capabilities are most relevant?

Accepted Answer

Microsoft Teams. Microsoft Teams is the correct answer because it provides the central hub for channel conversations, meetings, and real-time collaboration. SharePoint Online document storage is also correct because Teams channels use SharePoint as the underlying storage for all shared files, enabling co-authoring of Office documents directly within the Teams interface.

Answer

Microsoft Purview eDiscovery case

Answer

Exchange anti-malware policy

Question 13

A department asks for the Microsoft 365 service best suited for department document libraries with version history. Which service should they use?

Accepted Answer

SharePoint Online. SharePoint Online is the correct answer because it provides document libraries with built-in version history, allowing users to track, restore, and manage previous versions of documents. This feature is essential for collaboration and compliance, as it enables rollback to earlier versions and audit trails without additional configuration.

Answer

Microsoft Purview Compliance Manager

Answer

Microsoft Entra Privileged Identity Management

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Microsoft Defender for Endpoint

Question 14

A department asks for the Microsoft 365 service best suited for enterprise video publishing and town hall recordings. Which service should they use?

Accepted Answer

Microsoft Stream on SharePoint. Microsoft Stream on SharePoint is the correct service because it is designed for enterprise video publishing, including town hall recordings, live events, and on-demand video. It leverages SharePoint's storage and permissions model, allowing videos to be stored as files in document libraries with metadata, retention policies, and granular access controls, making it ideal for internal communications.

Answer

Microsoft Purview Compliance Manager

Answer

Microsoft Entra Privileged Identity Management

Answer

Microsoft Defender for Endpoint

Question 15

A project team needs to collaborate on personal work files that follow a user across devices and co-author related Office files. Which two Microsoft 365 capabilities are most relevant?

Accepted Answer

OneDrive for Business. OneDrive for Business is designed for personal work files that follow a user across devices, providing sync capabilities and per-user storage. It also supports real-time co-authoring of Office files (e.g., Word, Excel, PowerPoint) when files are stored in OneDrive and shared with collaborators, making it the primary solution for user-centric file collaboration.

Answer

Microsoft Purview eDiscovery case

Answer

Exchange anti-malware policy