MS-900 Describe Microsoft 365 apps and services Practice Test 20 — 15 Questions

Question 1

Refer to the exhibit. An IT administrator is using Microsoft Intune to assign Microsoft 365 Apps for Enterprise to a group called Contoso-Sales. The exhibit shows a JSON snippet from the Intune deployment configuration. Based on the snippet, what is the most likely outcome?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

The app will be automatically installed on all devices in the Contoso-Sales group.. The JSON snippet shows an assignment with 'intent' set to 'Required' and 'targetGroupId' pointing to the Contoso-Sales group. In Microsoft Intune, a 'Required' assignment for a mobile app (like Microsoft 365 Apps for Enterprise) triggers automatic installation on all targeted devices without user intervention, making option A correct.

Answer

The app will be excluded from installation for the Contoso-Sales group.

Answer

The app will be available for users in the group to install from Company Portal.

Answer

The app will be assigned but requires user approval before installation.

Question 2

Your organization has 500 users and uses Microsoft 365 Business Basic. The sales team frequently works remotely and needs to access their work files on mobile devices. They also need to conduct video meetings with customers. The IT department has been asked to recommend additional Microsoft 365 services to meet these needs without upgrading the existing plan if possible. Which action should the IT department take?

Accepted Answer

Use the existing OneDrive and SharePoint mobile apps for file access and use Microsoft Teams for video meetings.. Microsoft 365 Business Basic already includes OneDrive and SharePoint for mobile file access via their respective apps, and Microsoft Teams for video meetings. These services meet the sales team's requirements without any additional licensing or plan upgrade, as Teams supports video conferencing and OneDrive/SharePoint provide secure remote file access on mobile devices.

Answer

Subscribe to a Microsoft Teams Rooms license for each user.

Answer

Upgrade all users to Microsoft 365 Business Standard to get desktop Office and additional features.

Answer

Deploy a third-party VPN solution to secure remote access to files.

Question 3

A financial services company uses Microsoft 365 E5 and wants to implement a data loss prevention (DLP) policy that blocks users from sharing credit card numbers via email and Teams messages. The compliance team also wants to generate reports on policy violations. They are considering using Microsoft Purview. Which approach should they take to meet these requirements with minimum administrative overhead?

Accepted Answer

Create a unified DLP policy in the Microsoft Purview compliance portal that covers Exchange and Teams.. Microsoft Purview DLP policies can be created as a unified policy in the Microsoft Purview compliance portal to monitor and block sensitive data in both Exchange Online and Teams, minimizing administrative overhead. Option A is incorrect because creating separate policies per service increases overhead. Option C is incorrect because Microsoft Sentinel is a SIEM tool, not designed for DLP policy enforcement. Option D is incorrect because Microsoft Defender for Cloud Apps is for cloud app security, not primary DLP for email and Teams.

Answer

Create separate DLP policies in Exchange admin center and Teams admin center.

Answer

Use Microsoft Sentinel to create analytics rules that detect sharing of credit card numbers.

Answer

Use Microsoft Defender for Cloud Apps to create session policies for email and Teams.

Question 4

Your company has 10,000 users across multiple regions and uses Microsoft 365 E5. You need to ensure that all users have access to Microsoft Copilot for Microsoft 365 to boost productivity. However, due to licensing costs, management wants to minimize expenses by only assigning Copilot licenses to users who will actively use it. They also want to track usage to make informed renewal decisions. What should you do?

Accepted Answer

Assign Copilot licenses to a pilot group and use Microsoft 365 usage reports to identify active users before expanding.. It aligns with the management's goal of minimizing costs by first assigning Copilot licenses to a pilot group, then using Microsoft 365 usage reports (which track Copilot-specific metrics like active users, sessions, and feature adoption) to identify active users before expanding license assignment. This approach ensures only engaged users receive licenses, optimizing spend while providing data for renewal decisions.

Answer

Disable Copilot by default and allow users to request it via a helpdesk ticket.

Answer

Assign Copilot licenses to all users via group-based licensing in Microsoft Entra ID.

Answer

Use Power Automate to automatically assign Copilot licenses to users who send more than 50 emails per day.

Question 5

A medium-sized business uses Microsoft 365 Business Premium. The HR department needs a secure way to collect employee feedback anonymously. They also need to store the results in a structured format that can be analyzed later. They are considering using Microsoft Forms and Excel. However, the IT department is concerned about data retention and wants to ensure that responses are automatically deleted after 90 days. What should the IT department configure?

Accepted Answer

Apply a Microsoft Purview retention label to the folder storing the Excel responses with a 90-day retention period.. Microsoft Purview retention labels can be applied to the folder in SharePoint or OneDrive where the Excel responses are stored, enforcing a 90-day retention period that automatically deletes the data after that time. This meets the IT department's data retention requirement without manual intervention or complex automation, and it integrates directly with the storage location of the structured results.

Answer

Create a Power Automate flow that deletes responses after 90 days.

Answer

Manually delete the responses every 90 days using the Forms interface.

Answer

Set the Forms settings to automatically delete responses after 90 days.

Question 6

A non-profit organization uses Microsoft 365 Business Basic. They have 50 staff members who need to collaborate on documents in real time. The executive director wants to set up a centralized repository for all organizational policies that can be accessed by staff both online and offline on their mobile devices. Which solution should the organization use?

Accepted Answer

Create a SharePoint Online document library with versioning and enable offline sync.. SharePoint Online document libraries support versioning, granular permissions, and offline sync via the OneDrive sync client or mobile app, making them ideal for a centralized, always-accessible policy repository. This meets the requirements for real-time collaboration and offline access on mobile devices.

Answer

Store documents in Exchange Online mailboxes as attachments.

Answer

Create a Microsoft Teams team with a channel for policies and use the Files tab.

Answer

Use OneDrive for Business shared folders for each policy document.

Question 7

A global enterprise uses Microsoft 365 E5 and has users in Europe, Asia, and North America. They need to ensure that user data in Exchange Online and SharePoint Online remains within the European Union for EU users. They also want to apply a retention policy to keep all data for at least 7 years. Which combination of Microsoft 365 features should an administrator use?

Accepted Answer

Enforce data residency using Multi-Geo capabilities in Exchange Online and SharePoint Online, and apply a retention policy via Microsoft Purview Data Lifecycle Management.. Multi-Geo capabilities in Exchange Online and SharePoint Online allow the administrator to pin user data at the tenant level to a specific geographic location (e.g., the EU), ensuring data residency. A retention policy configured via Microsoft Purview Data Lifecycle Management can then be applied to retain all data for a minimum of 7 years, meeting both compliance requirements.

Answer

Use Microsoft Purview Compliance Manager to configure data residency and retention settings.

Answer

Use Data Location for Exchange Online and a SharePoint multi-geo tenant, then create a retention policy in Purview for 7 years.

Answer

Configure Microsoft Entra ID Conditional Access policies to restrict data access based on location.

Question 8

A school uses Microsoft 365 A3 for faculty and staff. They want to create a hub for teachers to share lesson plans, collaborate on documents, and communicate via instant messaging. They also need to integrate with third-party educational apps. Which Microsoft 365 service should they use as the primary platform?

Accepted Answer

Microsoft Teams. Microsoft Teams is the correct primary platform because it integrates chat, document collaboration (via SharePoint and OneDrive), and third-party app connectors into a single hub. For teachers sharing lesson plans, collaborating on documents, and using instant messaging, Teams provides persistent chat, file sharing, and a rich app ecosystem that supports third-party educational app integration through tabs, connectors, and bots.

Answer

Yammer

Answer

SharePoint Online

Answer

OneNote for Windows 10

Question 9

A healthcare organization uses Microsoft 365 E5 and must comply with HIPAA. They need to ensure that all emails containing protected health information (PHI) are encrypted both in transit and at rest. They also need to prevent users from accidentally sending PHI to external recipients. What should they implement?

Accepted Answer

Implement Microsoft Purview Message Encryption and create DLP policies to detect and block PHI sent externally.. Microsoft Purview Message Encryption (MPME) provides the necessary encryption for PHI in transit and at rest by using Azure Rights Management (RMS) to protect emails. Data Loss Prevention (DLP) policies in Microsoft Purview can be configured to detect patterns like social security numbers or medical record numbers and automatically block or warn users before sending such emails externally, preventing accidental PHI exposure.

Answer

Use Microsoft Entra ID Conditional Access to require MFA for all email access.

Answer

Configure Microsoft Defender for Office 365 Safe Attachments and Safe Links policies.

Answer

Deploy Microsoft Purview Compliance Manager to assess compliance with HIPAA.

Question 10

A company is planning to deploy Microsoft 365 and needs to meet the following requirements: enable secure remote access to on-premises applications, provide a unified search experience across SharePoint and external data sources, and allow users to create custom dashboards from multiple data sources. Which TWO Microsoft 365 services should the company use?

Accepted Answer

Microsoft Entra Application Proxy. Microsoft Entra Application Proxy (option B) enables secure remote access to on-premises web applications by publishing them through Azure AD, using pre-authentication and application-layer security without requiring a VPN. Power BI (option D) allows users to create custom dashboards and reports from multiple data sources, including SharePoint, SQL databases, and cloud services, meeting the requirement for custom dashboards from diverse data.

Answer

Microsoft Loop

Answer

Microsoft Search

Answer

Microsoft Forms

Question 11

A healthcare organization is adopting Microsoft 365 and must meet compliance requirements: retain all communications for 7 years, prevent accidental deletion of documents, and classify sensitive data automatically. Which THREE Microsoft Purview features should the organization use?

Accepted Answer

Auto-labeling. Auto-labeling (Option C) is correct because it enables the organization to automatically classify sensitive data based on content patterns (e.g., healthcare records, PII) without manual intervention. This aligns directly with the requirement to classify sensitive data automatically, using trainable classifiers or sensitive info types in Microsoft Purview.

Answer

Data loss prevention (DLP) policies

Answer

eDiscovery

Question 12

Fabrikam Inc. is a legal firm with 500 users. They are deploying Microsoft 365 Business Premium. Requirements: (1) All sensitive emails must be automatically encrypted when sent to external recipients; (2) Users must be able to securely share files with external clients without requiring them to sign in; (3) The IT department must enforce multi-factor authentication (MFA) for all users but allow exceptions for a small group of executives; (4) All user actions in Exchange Online must be audited. Which services or features should Fabrikam use?

Accepted Answer

Microsoft Purview Message Encryption, SharePoint Online, Microsoft Entra Conditional Access, Exchange mailbox auditing. Microsoft Purview Message Encryption automatically encrypts sensitive emails to external recipients, SharePoint Online allows anonymous file sharing links, Microsoft Entra Conditional Access enforces MFA with exceptions for executive groups, and Exchange mailbox auditing tracks all user actions in Exchange Online. These four services directly satisfy all four requirements.

Answer

Microsoft Purview Double Key Encryption, Microsoft Teams, Microsoft Entra Conditional Access, Microsoft 365 audit log

Answer

Microsoft Purview Message Encryption, OneDrive, Microsoft Entra ID Protection, Microsoft 365 audit log

Answer

Azure Information Protection, SharePoint Online, Microsoft Entra ID Protection, Exchange mailbox auditing

Question 13

Tailwind Traders is a small business with 50 users. They use Microsoft 365 Business Basic. They need to: (1) Create a central repository for company news and policies that all employees can access; (2) Set up a shared calendar for company events; (3) Enable employees to participate in online meetings with screen sharing; (4) Provide a simple way to collect feedback from customers via forms. Which combination of Microsoft 365 services meets these requirements?

Accepted Answer

SharePoint Online, Exchange Online, Microsoft Teams, Microsoft Forms. SharePoint Online can host a news and policies site. Exchange Online includes shared calendars. Microsoft Teams enables online meetings with screen sharing. Microsoft Forms allows collecting customer feedback. Microsoft Stream is for video, not forms.

Answer

SharePoint Online, Exchange Online, Microsoft Stream, Microsoft Forms

Answer

OneDrive, Exchange Online, Microsoft Teams, Microsoft Forms

Answer

SharePoint Online, Microsoft Teams, Microsoft Stream, Microsoft Forms

Question 14

A multinational organization wants a central hub for employee communication that includes company-wide announcements, topic-based communities, and the ability to integrate with SharePoint and Power BI dashboards. Which Microsoft 365 service is designed specifically for this purpose?

Accepted Answer

Microsoft Viva Engage. Microsoft Viva Engage (formerly Yammer) is designed as a social networking and employee communication hub that provides company-wide announcements, topic-based communities, and seamless integration with SharePoint and Power BI dashboards. It focuses on fostering open communication across the organization, unlike collaboration tools that are team-centric.

Answer

Microsoft Teams

Answer

SharePoint Online

Answer

Outlook

Question 15

A sales manager wants to track customer interactions, manage leads, and automate follow-up emails from a single platform. Which Microsoft 365 service is specifically designed for customer relationship management (CRM)?

Accepted Answer

Microsoft Dynamics 365 Sales. Microsoft Dynamics 365 Sales is the dedicated CRM service within the Microsoft 365 ecosystem, purpose-built for tracking customer interactions, managing leads, and automating follow-up emails. Unlike general productivity tools, it provides a unified platform with lead scoring, opportunity management, and workflow automation specifically for sales processes.

Answer

Microsoft Bookings

Answer

Microsoft Power Automate

Answer

Microsoft To Do