MS-900 Describe Microsoft 365 apps and services Practice Test 16 — 15 Questions

Question 1

Which TWO apps are included in Microsoft Viva?

Accepted Answer

Viva Connections. Viva Connections is a core app within Microsoft Viva that provides a personalized employee experience dashboard, integrating company news, resources, and tasks directly into Microsoft Teams. Viva Insights is another core app that offers data-driven privacy-protected insights to help employees improve productivity and well-being. Both are explicitly part of the Microsoft Viva employee experience platform.

Answer

Microsoft Stream

Answer

Microsoft Teams

Answer

Microsoft Power Automate

Question 2

Refer to the exhibit. A SharePoint admin is reviewing a policy JSON snippet. Which statement accurately describes the effect of this policy?

Accepted Answer

External sharing is completely disabled.. The policy JSON snippet sets the 'sharingCapability' to 'Disabled', which completely disables external sharing for the SharePoint environment. This means no external users can be invited, and any existing external sharing links will cease to function. The 'expirationTime' value of 30 days is irrelevant because sharing is disabled entirely.

Answer

External sharing is allowed only for existing guests who expire in 30 days.

Answer

External sharing is allowed but guests expire after 30 days.

Answer

External sharing is allowed but only for users in the same tenant.

Question 3

Refer to the exhibit. A compliance admin runs the PowerShell command. What is the purpose of this command?

Accepted Answer

To find tags that keep and then delete content after more than 365 days.. The command filters compliance tags where the retention action is 'KeepAndDelete' and the retention duration is greater than 365 days. This finds tags that first keep content and then delete it after more than 365 days. Option B is incorrect because 'Review' is not a standard retention action. Option C is incorrect because it mentions 'Delete' only, not the 'Keep' part. Option D is incorrect because 'Keep' only would not include deletion.

Answer

To find tags that require a review after 365 days.

Answer

To find tags that delete content after more than 365 days.

Answer

To find tags that keep content indefinitely.

Question 4

Refer to the exhibit. A SharePoint admin views site properties in JSON format. What type of site is this?

Accepted Answer

Team site (group-connected). The JSON output includes the 'GroupId' property, which is a GUID that uniquely identifies the Microsoft 365 Group associated with the site. This property is only present on team sites that are connected to a Microsoft 365 Group (group-connected team sites). Communication sites and classic team sites do not have a GroupId, and hub sites are a site association feature, not a site template.

Answer

Communication site

Answer

Classic team site

Answer

Hub site

Question 5

A training department wants to create interactive learning paths and track employee progress. Which Microsoft 365 service should they use?

Accepted Answer

Microsoft Viva Learning. Microsoft Viva Learning is the correct service because it provides a centralized hub within Microsoft Teams where organizations can create, assign, and track interactive learning paths and employee progress. It integrates with learning management systems (LMS) and content providers to surface training content, while also offering progress tracking and completion analytics for administrators.

Answer

Microsoft Viva Topics

Answer

Microsoft Stream

Answer

SharePoint Online

Question 6

An organization uses Microsoft Bookings to manage customer appointments. Staff need to see their Bookings calendar within Outlook. What must be configured?

Accepted Answer

Add staff members to the Bookings calendar.. For staff to see their Bookings calendar within Outlook, they must be added as staff members in the Bookings calendar. This automatically creates a Bookings-specific calendar in their Outlook that syncs appointments. No additional sharing or scripting is required.

Answer

Configure calendar sharing between Bookings and Outlook.

Answer

Run a PowerShell script to sync calendars.

Answer

Integrate Bookings with Dynamics 365.

Question 7

A company uses Microsoft 365 Copilot to summarize a long email thread. Where does Copilot retrieve the email content from?

Accepted Answer

Exchange Online. Microsoft 365 Copilot retrieves email content directly from Exchange Online, which is the Microsoft 365 service that stores and manages mailboxes, emails, and calendar items. When summarizing a long email thread, Copilot accesses the user's mailbox via Exchange Web Services (EWS) or the Microsoft Graph API, which provides programmatic access to email data. This allows Copilot to read the thread's messages and generate a concise summary without needing to store or index the content elsewhere.

Answer

SharePoint Online

Answer

OneDrive for Business

Answer

Microsoft Viva Topics

Question 8

A manager wants to create a team site to collaborate with external partners on a project. They need to share documents with external users and control permissions. Which Microsoft 365 service should they use?

Accepted Answer

SharePoint Online. SharePoint Online is the correct choice because it provides team sites with granular permission controls, including the ability to share documents with external users via secure links or direct invitations. It supports external sharing at the site level, allowing the manager to collaborate with partners while maintaining control over permissions and document access.

Answer

Microsoft Viva Connections

Answer

Microsoft Teams

Answer

OneDrive for Business

Question 9

A company uses Microsoft Forms to collect customer feedback. They want to automatically analyze sentiment from the responses using AI. Which Microsoft 365 service can integrate with Forms for this purpose?

Accepted Answer

Power Automate. Power Automate (D) is the correct service because it can connect Microsoft Forms to Azure AI services (e.g., Azure Cognitive Services Text Analytics) to automatically analyze sentiment from form responses. When a new response is submitted, a Power Automate flow triggers, sends the response text to the AI sentiment analysis API, and stores or reports the result—all without manual intervention.

Answer

Power BI

Answer

SharePoint Online

Answer

Azure Logic Apps

Question 10

Which THREE Microsoft 365 services are included in the Enterprise Mobility + Security (EMS) suite?

Accepted Answer

Microsoft Intune. Microsoft Intune is a core component of Enterprise Mobility + Security (EMS) because it provides cloud-based mobile device management (MDM) and mobile application management (MAM) using the OMA-DM protocol. It enforces conditional access policies and allows IT to manage devices and applications without requiring on-premises infrastructure, directly aligning with EMS's goal of securing and managing endpoints.

Answer

Microsoft Sentinel

Answer

Microsoft Purview

Question 11

You are the Microsoft 365 administrator for Contoso Ltd., a multinational company with 5,000 employees. The company uses Microsoft 365 E5 licenses for all users. The HR department has requested a solution to onboard new employees more efficiently. Currently, when a new employee is hired, IT manually creates a user account in Microsoft Entra ID (formerly Azure AD), assigns licenses, creates a mailbox in Exchange Online, and provisions a OneDrive for Business account. This process takes approximately 2 hours per employee and is prone to errors. The HR team uses a third-party HR system (Workday) to manage employee records. When an employee is hired in Workday, HR wants the process to be automated so that within 15 minutes, the employee has a Microsoft 365 account, appropriate licenses based on their department, and access to Microsoft Teams and SharePoint Online. Additionally, the employee should be automatically added to a Microsoft 365 group for their department. The solution must minimize manual intervention and ensure that only authorized HR personnel can trigger the automation. What should you implement?

Accepted Answer

Configure Workday to Microsoft Entra ID user provisioning in the Microsoft Entra admin center.. Workday to Microsoft Entra ID user provisioning is a built-in, cloud-native integration that automates the entire lifecycle of user accounts—creation, license assignment, group membership, and access to apps like Teams and SharePoint—directly from Workday HR events. It meets the 15-minute requirement, minimizes manual intervention, and can be scoped to allow only authorized HR personnel to trigger the automation via role-based access control in Entra ID.

Answer

Deploy Microsoft Identity Manager (MIM) to synchronize Workday with on-premises AD, then sync to Entra ID.

Answer

Create a Power Automate flow that triggers when a new employee is added to a SharePoint Online list, then uses Graph API to create the user.

Answer

Develop a custom solution using Microsoft Graph API and Azure Functions that polls Workday for changes.

Question 12

A sales team uses Microsoft 365 and wants to automatically capture and store email signatures for all outgoing messages. Which Microsoft 365 app should the administrator configure?

Accepted Answer

Microsoft Exchange Online. (Microsoft Exchange Online) is correct because email signatures are managed via Exchange mail flow rules or the Exchange admin center. Option A is wrong because Microsoft Teams is for collaboration, not email signatures. Option B is wrong because Microsoft Viva Insights focuses on productivity analytics. Option C is wrong because Microsoft SharePoint Online is for document management.

Answer

Microsoft Teams

Answer

Microsoft Viva Insights

Answer

Microsoft SharePoint Online

Question 13

A company deploys Microsoft Defender for Office 365 to protect against phishing. Users report that legitimate external emails are being moved to Junk Email folder. The security team needs to allowlist a specific sender domain without reducing protection. What should they do?

Accepted Answer

Create a mail flow rule to set the Spam Confidence Level (SCL) to -1 for emails from that domain.. Creating a mail flow rule to set the SCL to -1 for emails from the specific domain prevents those messages from being processed by spam filtering while still allowing anti-phishing and other security checks to apply. This ensures legitimate external emails are delivered to the inbox without reducing the overall protection provided by Microsoft Defender for Office 365. Unlike Options A and B, which either are ineffective client-side or reduce protection by bypassing filtering for the entire domain, Option D maintains full security for all other senders.

Answer

Add the domain to the safe sender list in the user's Outlook client.

Answer

Add the domain to the allowed sender list in the anti-spam policy.

Answer

Disable anti-phishing protection for the affected users.

Question 14

An organization uses Microsoft 365 and wants to implement a retention policy for all Exchange Online mailboxes that automatically deletes emails older than 7 years, except for emails from the legal department which must be kept for 10 years. What should the administrator configure?

Accepted Answer

Create two retention policies: one for all mailboxes with 7-year retention, and another for the legal department with 10-year retention using adaptive scopes.. Microsoft 365 retention policies can be scoped using adaptive scopes to apply different retention settings to different groups of users. By creating two policies—one with a 7-year deletion rule for all mailboxes and another with a 10-year deletion rule for the legal department—the administrator meets the requirement without conflicting settings. Adaptive scopes allow dynamic membership based on attributes like department, ensuring the legal department's emails are kept longer while others are deleted after 7 years.

Answer

Create a single retention policy with 7-year retention and apply preservation lock.

Answer

Configure retention tags in Exchange Online for each mailbox.

Answer

Place the legal department mailboxes on litigation hold and set a 7-year retention for others.

Question 15

A user needs to co-author a Word document stored in Microsoft SharePoint Online with external partners who do not have Microsoft 365 licenses. What must the administrator enable?

Accepted Answer

External sharing in SharePoint Online. External sharing in SharePoint Online must be enabled at the tenant or site level to allow users to share documents with external partners who lack Microsoft 365 licenses. This setting controls the ability to send sharing invitations or generate shareable links for people outside the organization, which is the prerequisite for co-authoring with unlicensed external users.

Answer

Azure AD B2B collaboration

Answer

Anonymous access links for documents

Answer

Guest access in Microsoft Teams